Office and Facilities Manager

- Job Function: Administration / Secretarial
- Work Type: Ongoing - full time

About this role

Workplace Injury Commission (WIC)

Melbourne

$96,863 per annum (plus super) + excellent mentoring and support

- Enjoy rewarding work, a respectful culture, and the support you need to thrive
- Competitive remuneration, flexibility including hybrid WFH options, and incredible benefits
- Play a key role supporting WIC as we help injured Victorians find a way forward

The impact you'll have:

At the Workplace Injury Commission, we've helped thousands of injured workers and employers to resolve their disputes and move forward with their lives. We're a robust Victorian Government statutory authority that's making an impact.

Due to recent movements, we are looking for an Office and Facilities Manager to join us. Reporting to the Chief Financial Officer (CFO), the Office and Facilities Manager is a varied role, primarily focussing on ensuring high standard office facilities and administration services to support WIC's employees and visitors to the offices.

Harnessing your experience in facilities and/or office management, you will manage the facilities, services and goods contracts for our offices across 3 floors at 215 Spring Street (Melbourne CBD). This includes responding as the first point of contact for any office and facilities management issues or queries raised by employees, engaging with internal and external stakeholders including organising maintenance work where required. You'll also manage planned maintenance services, schedule contractors and maintain facilities records.

Hybrid work arrangements are available, however due to the inherent nature of this role, a strong on-site presence is required.

Who we're looking for:

- Demonstrated prior experience in a facilities or office management position, ideally in an organisation which provides public facing services.
- Strong contract management skills including management of vendors to KPI's and deliverables and an understanding and exposure related to building/facilities related compliance requirements.
- Strong negotiation skills with the ability to monitor stakeholder satisfaction and constructively manage issues.
- Strong accuracy and attention to detail, with prior experience maintaining high quality records and registers, and exposure to financial administration processes.
- Highly developed communication and interpersonal skills, with the ability to engage and influence employees and management at all levels of the organisation, stakeholders, and vendors.
- Experience processing and authorising purchase orders and invoices.

Resolution matters. And so do you.

We're a stable, purpose-driven organisation that offers you meaningful work, a welcoming and vibrant team culture, and a range of benefits, including:

- Competitive remuneration, plus generous allowances and reimbursements for study, wellbeing and home-office working.
- More leave when you need it most - flexible leave arrangements tailored to you.
- Access to our 24/7 holistic mental health and wellbeing program for you and your family.
- A focus on career development including professional development days and access to LinkedIn Learning.
- Access to additional benefits and perks like novated motor vehicle leasing.
- A progressive and supportive work environment with experienced leaders who are invested in you.

Want to help us shape a brighter future? Join us.

Take your career to the next level with the Workplace Injury Commission. To apply, please submit your resume and cover letter via the link by midnight, Monday 31st March 2025.

Please note: Applications will be reviewed throughout the application period, and interviews may commence before the application period expires.

WIC is an Equal Opportunity Employer that values the diversity of its people. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact us via email careers@wic.vic.gov.au.

Only people with the right to work in Australia may apply for this position. You will be required to undergo a National Police Check as part of the recruitment process. Successful candidates will be required to provide evidence of their COVID-19 vaccination status or medical exemption prior to commencing employment.

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