Administration Officer

💼 Nepean Blue Mountains Local Health District

📅 REQ613829 Requisition #

Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 3
Location: Nepean Hospital
Remuneration: $34.46 - $35.54 per hour
Hours Per Week: 32
Requisition ID: REQ613829
Applications Close: 18/11/2025

With CORE Values of Collaboration, Openness, Respect and Empowerment, working with us will ensure your professional life is provided every opportunity to succeed and develop in your chosen career role.

About Us

Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean, Blue Mountains, and Lithgow Region. Nepean Hospital is a teaching hospital that provides tertiary referral services in emergency care, coronary care, diagnostics, gynaecology, paediatric, neonatal intensive care/ICU, maternity, mental health, rehabilitation, and surgery. The Nepean Campus has recently experienced tremendous growth and aims to support communities within and outside of Sydney’s western suburbs, providing world‑class clinical facilities, services, and care.

We are seeking a proactive and organised Secretary to support the Department of Intensive Care Medicine. In this pivotal role you will provide high level administrative and secretarial support to senior staff, manage reimbursements and TESL documentation, maintain HealthRoster in collaboration with Staff Specialists, and coordinate competing priorities. As the first point of contact for the department, you will oversee reception and telephone enquiries, ensuring smooth communication and operational efficiency. The role operates under broad supervision and requires initiative within NSW Health and NBMLHD policies and procedures.

Join a dedicated team making a meaningful impact in critical care.

Benefits available to eligible NBMLHD employees

- Opportunity for extra tax savings through Salary Packaging

- Novated Leasing

- Great education opportunities through Education Training Service which offers over 110 courses each year

- Access to our Employee Assistance Program (EAP) for staff and family members

- Fitness Passport

NBMLHD is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, Cultural and Linguistically Diverse (CALD) people, neurodiverse individuals, and people with disabilities to apply.

NBMLHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards.

For assistance with applying through the NSW Health Career Portal please click here.

What you will bring to the role

- Demonstrated ability to work in a busy, complex department with strong organisational skills to manage priorities and meet deadlines.

- Capable of working autonomously, using initiative, and multitasking while maintaining attention to detail.

- Experience with HealthRoster and understanding of medical rostering practices.

- High‑level verbal and written communication abilities, with a commitment to confidentiality and discretion.

- Skilled in Microsoft Office applications (Word, Excel, Outlook) and quick to learn new systems.

- Willingness to work collaboratively and adapt to changing responsibilities, including relieving the Executive Assistant to the Director of ICU.

- Familiarity with electronic purchasing and reimbursement systems such as iProcurement and iExpenses.

- Competent in preparing agendas and accurately minuting meetings within a healthcare setting.

Need more information?

1) Click here for the Position Description

2) Find out more about applying for this position

For role related queries or questions contact Sarah Morris on sarah.morris@health.nsw.gov.au

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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