Assistant Business Manager

Dandenong Primary School acknowledges that our school is located on the Country of the Bunurong people of the South-Eastern Kulin Nation. We honour their sovereignty and connection to Country as the traditional custodians of the land on which we learn and teach.

The school first opened its doors on Monday, 4 May 1874, and in 2024 celebrated 150 years of excellence in learning and teaching.

Dandenong Primary School serves one of Australia¿s most, if not the most, culturally diverse communities.

In 2025, the school is home to approximately 480 students from Foundation (Prep) to Year 6. The school consists of four Foundation classes, three Year 1 classes, three Year 2 classes, three Year 3 classes, three Year 4 classes and four Year 5/6 composite classes. Specialist classes in health and physical education, science, technology, engineering, and maths (STEM), visual arts, performing arts, and social and emotional learning are offered. The school also maintains a specialised English as an Additional Language (EAL) support program for Year 3 to Year 6 students and provides extra language and literacy as well as numeracy support across the school through the Tutor Learning Initiative (TLI) team.

In addition to our learning and teaching staff, the school maintains a team of wellbeing staff to support the health and wellbeing of students and families. In 2025, this includes a VIT registered student wellbeing leader, a social worker, and an arts therapist.

The school's staff and volunteers are almost as diverse as the student population, speaking a range of languages, including Dari, Farsi, Urdu, Hindi, Punjabi, Arabic, Spanish, French, Serbian, Albanian, Greek, Cantonese, Mandarin, Turkish, Russian, and English. The school is led by a 2024 VEEA 'Outstanding Primary Principal' finalist, two assistant principals, four Leading Teachers/Learning Specialists, and a PLC team leader for each year-level-based learning and teaching team (Foundation, Year 1, Year 2, Year 3, Year 4 and Year 5/6), along with curriculum specialists and Tutor Learning Initiative (TLI) staff. Nearly all classrooms are supported by Education Support teacher aide staff.

The school continues to run itsaward-winning Victorian Early Years Award Community Hub program, which brings local information and services related to education, health, community, and settlement into a familiar and welcoming space for parents and carers. The Community Hub aims to help families build friendships, support networks, and a sense of belonging in both the Dandenong Primary School and wider community.

Dandenong Primary School also continues its collaboration with theVictorian Early Years Award winning Greater Dandenong Early Learning Alliance (ELA), a project comprising four local schools and five kindergartens. A cornerstone of this partnership is the continuity of learning in language and literacy development between kindergarten and school. The ELA strengthens collaborative partnerships, relationships, and engagement between educators, families, and communities. Notably, this collective of schools and kindergartens is honoured with the Victorian Early Years Award in 2023.

The school makes use of online platforms and social media to offer a window into the life and learning at Dandenong Primary School. Links to our social media sites are available on our school website at www.dandenongps.vic.edu.au

Selection Criteria

SC1: Organisational and administrative skills, including record management, compliance monitoring, and attention to detail.

SC2: Demonstrated knowledge and experience in respect to human resource and financial management records systems, with a proven ability to use CASES21, Compass, Edupay, the Student Resource Package.

SC3: Communication and interpersonal skills, with the ability to work collaboratively with staff, contractors, and external stakeholders.

SC4: Ability to manage competing priorities in a busy school environment, demonstrating initiative, discretion, and problem-solving skills.

SC5: Demonstrated commitment to professional learning and growth for both self and others.

Role

The Assistant Business Manager provides vital support to the Principal and Business Manager in delivering high-quality business operations and ensuring compliance with Department of Education Occupational Health and Safety (OHS) requirements.

This role has two key functions:

- Business Operations Support – assisting with local payroll processing, staff leave management, and financial administration, contributing to efficient and effective school operations.

- Occupational Health and Safety – implementing DE OHS policies, supporting risk management processes, maintaining compliance records, and promoting a safe working and learning environment.

Responsibilities

1. Assistant Business Manager Support

- Assist with EduPay payroll functions including staff leave entries, timesheet verification, and payroll adjustments.

- Support administration of staff absences and leave approvals in consultation with the Business Manager and Principal.

- Support in administration of the staff recruitment process including advertising jobs, arranging interviews, preparing contracts and staff inductions.

- Maintain staff files and documentation.

- Contribute to finance operations including data entry, purchase orders, receipting, budget preparation and monitoring, end of month procedures and bank reconciliations.

- Provide administrative and financial support to the Community Hub Leader including grant acquittals and invoices to Community Hubs Australia.

- Provide administrative support to ensure compliance with DET financial policies and audit requirements.

- Liaise with staff, contractors, and service providers to ensure smooth financial and administrative processes.

- Develop and maintain meeting agendas, minutes, policies and catering for meetings including school council and disability inclusion profiles.

- Preparation of funding submissions and acquittals.

2. OHS Coordination

- Support the Principal in fulfilling school OHS obligations under the Occupational Health and Safety Act 2004 (Vic) and DET policy.

- Maintain and update OHS documentation including the school OHS Policy, Risk Register, Safe Work Procedures, and Hazard Reports.

- Coordinate and record regular workplace inspections, drills, and hazard assessments.

- Assist in WorkSafe notifications and related documentation.

- Maintain staff training and certification records.

- Support staff induction processes with OHS information.

- Assist in development and review of the Emergency Management Plan.

3. General

- Undertake professional development as required to maintain current knowledge of DET OHS, HR and finance systems.

- Support DE assurance programs (audits) including OHS and school council finance.

- Maintain confidentiality and demonstrate integrity in all aspects of work.

- Support with general front office operations including answering telephones, greeting visitors or sick bay support.

- Carry out other duties as directed by the Principal or Business Manager that are within the scope of the role and classification.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

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