Administration Officer

Scheduling and Administration Officer – Fixed Term (Full Time or Part Time)

Employment Type: Fixed Term, Full Time or Part Time

Location: Perth Office

Remuneration: $35.20 – $36.30 per hour (depending on experience)

Contract: Ends 30 June 2026, possibility to extend.

Post Date: October 22, 2025

HelpingMinds is a highly regarded carer support and mental health services organisation that’s been making a difference for nearly 50 years. Each year, our compassionate team supports more than 10,000 people across WA to feel heard, supported, and empowered. We are a value-driven organisation that encompasses the values of Hope, Collaboration, Trust, Integrity, and Respect to provide quality service. We welcome your individuality, your ideas, your passion, and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.

Responsibilities

- Provide back-up reception support, greeting visitors and assisting with calls when required.

- Coordinate flights, accommodation, and bookings for team members.

- Oversee team email inboxes and provide responses appropriately, or delegate to the appropriate team member.

- Support internal events such as Training Weeks and Christmas functions.

- Assist with induction scheduling, new starter paperwork, and internal communications such as newsletters or announcements.

- Manage office supplies and procurement across all HelpingMinds sites.

You’re a highly organised and approachable professional with a passion for providing excellent administrative support. With at least two years’ experience in a similar role, you’re confident managing multiple priorities while maintaining attention to detail and confidentiality. You bring strong communication skills, a proactive mindset, and the ability to adapt quickly in a busy, team-oriented environment. And you’re passionate about making a difference and working in the NFP sector.

Qualifications

- Minimum of Cert IV in Business or Administration

- Minimum 2 years’ experience in an administrative or office support role

- Proof of Australian Work Rights

- Current Driver’s Licence & a reliable vehicle

Additional Requirements

- National Clear Police Clearance (within 6 months)

- Working with Children Card

Benefits

- Salary packaging benefits up to $18,550 to increase your take-home pay

- 5 weeks annual leave p.a., increasing to 6 weeks after 3 years of service

- 2 extra wellness days p.a., increasing to 3 days after 3 years of service

- Generous Superannuation – 13%, increasing to 14% after 1 year of service

- Professional development and support around additional training

- Access to Employee Assistance Program – free confidential counselling service

- The opportunity to have a real impact with the work you do

- A supportive, flexible work environment with multiple locations and opportunities within

Apply Now

To apply for this position and take the next steps towards a rewarding career with HelpingMinds, please submit a resume and cover letter to recruitment@helpingminds.org.au. For more information, contact the Recruitment team on 08 9427 7100 or emailrecruitment@helpingminds.org.au

HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues.

Please note that only shortlisted candidates will be contacted.

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