Administrator

4 hours ago

Albany, Western Australia Techforce Personnel Pty. Full time $60,000 - $80,000 per year

Operations Administrator - Albany Office

About the Role

A dynamic and well-established organization is seeking a detail-oriented Operations Administrator to join its team in Albany. This role plays a central part in coordinating operational and administrative activities, supporting project execution, contractor liaison, and invoicing.

The successful candidate will manage contract workflows and hire schedules through TFO (The Fleet Office), oversee accurate and timely invoicing in Xero, and coordinate operator logistics such as rostering, travel, and accommodation.

This is a hands-on position suited to someone who enjoys maintaining order, staying two steps ahead of logistics challenges, and keeping systems running like clockwork.

Key Responsibilities

Contract & Financial Administration

  • Administer and track contracts using TFO, ensuring records are accurate, current, and complete.
  • Conduct daily and weekly monitoring of operational data to support preparation of monthly invoices and project claims.
  • Create and manage invoices in Xero, maintaining accuracy and aligning with project schedules.

Operational Coordination

  • Coordinate operator logistics, including rosters, flights, and accommodation arrangements.
  • Track and report staff movements and asset allocations through TFO.
  • Support project management tasks and reporting in Smartsheet.

Systems & Process Support

  • Maintain and reconcile data across TFO, Xero, and internal reporting systems.
  • Assist in refining administrative workflows and ensuring consistent, efficient processes.

About You

You're a natural organizer who thrives on structure and precision. You're motivated by keeping things on track, communicating clearly, and solving logistical puzzles.

You'll bring:

  • Demonstrated experience in operational administration or project coordination.
  • Proficiency with Xero and advanced competence in Microsoft Excel.
  • Familiarity with TFO or similar hire management software (advantageous but not essential).
  • Excellent attention to detail, time management, and communication skills.
  • A proactive approach with a willingness to learn and solve problems independently.

What's on Offer

  • A full-time, stable role within a supportive and professional environment.
  • Opportunities to expand your administrative and operational expertise.
  • A team culture that values accuracy, initiative, and a sense of humor when things get busy.

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