Administration Assistant

3 months ago

North Melbourne, Australia Wintringham Full time

**Administration Assistant - Asset Services**

**Head Office - North Melbourne**

**Part Time Basis**

***
- **Join a rapidly growing non-for-profit organisation committed to social justice**:

- **Competitive base rate - $33.03p/h + Super + 17.5% leave loading + NFP Salary Packaging**:

- **Part Time
- 3 days/week (22.8 hours/week)**:

- **Access to Employee Assistance Program + discounts to leading retailers**:

- **Based at our new Head office in North Melbourne VIC**

**Who are we?**

Wintringham is a specialist not-for-profit organisation providing an extensive range of aged care, housing and related support services to men and women aged 50-plus who have been homeless or at risk of homelessness. We employ over 1000 staff and operate from multiple offices across Melbourne, regional Victoria, and Tasmania.

Wintringham and Wintringham Housing Limited own and operate a diverse and rapidly expanding property portfolio, within Victoria and Tasmania. It includes Residential Aged Care Facilities, independent living units, and offices. We develop to own, and we manage properties on behalf of other organisations. The Asset Services department is charged with the responsibility of maintaining and enhancing Wintringham’s assets to ensure the organisation can continue to provide a safe and secure environment.

**Your new role**

We are currently seeking an experienced and motivated administration professional with a minimum of three (3) years of experience to join our Asset Services Team on a Part Time basis for 3 days per week (minimum of 2 consecutive days).

This role will undertake a range of general daily administrative tasks to assist in the functioning of the Asset Services Team along with routine tasks related to invoice processing, purchase order processing, reporting, documentation management, asset management system updates, and workflow management.

You will have a professional and friendly approach to customer service in this administration role which is interacting with organisation wide internal and external customers.

**Your responsibilities and duties will include**:

- Daily management of work order processes, including vendor invoice and purchase order processing, work order updates & close out, and record management
- Data entry & updates to various systems (ERP EPICOR & CMMS)
- Administer & maintain up-to-date records to agreed standard, including; service reports, audit reports, manuals, plans, contractor lists and registers
- Processing of Asset & Property related invoices through ERP system EPICOR
- Assisting with generation of routine reporting
- Support development of training and process documentation
- Monthly corporate credit card reconciliations for managers
- Assisting Asset Services & Property Services managers with ad-hoc administrative tasks
- Excellent secretarial & administration skills, with prior experience essential - qualification in Office Administration or similar _is desirable_
- Strong financial management skills and experience in managing accounts, purchase orders, and invoices
- Excellent time management and attention to detail
- Exposure to or prior experience in Asset and/or Facilities Management _is desirable_
- Excellent phone manner & written communication and customer service skills
- A caring, helpful, and non-judgmental attitude with the ability to liaise respectfully with management, staff, and people from varying socio-economic backgrounds

**What’s in it for you?**

We are committed to offering an enjoyable, safe, and flexible workplace that provides a work-life balance. When you are working with Wintringham, you will have access to the following benefits:

- **Access to exclusive not-for-profit salary packaging**: salary package your personal expenses up to the amount of $15,900.****:

- **Continuous development**:we believe in giving our staff the skills they need to progress with annual online training and up-skilling opportunities.
- **Free access to wellbeing services**: Staff wellbeing portal, exclusive discounts, and our Employee Assistance Program

**This sounds great How do I apply?**

For more information about the role, you can download a copy of the Position Description here

Applications can be directed to **Daniel Orlić** and submitted via our website.

Please upload your CV and Cover Letter in PDF format.

Applications close **on Wednesday 11**th** of September 2024 at 5pm.**

Applicants who have lived in a country other than Australia for a period longer than 12 months in the last 10 years may be required to undergo an International Police Check.

Wintringham is committed to providing safe and inclusive environments and services. We celebrate differences in ability, age, culture, gender, gender identity, race, religion, sexuality, spirituality and beliefs. Everyone has a right to feel welcome, respected and valued in a workplace free of discrimination and harassment.

The safety of all older people is paramount, and we have zero toler

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