Administrative Assistant
3 months ago
Admin for Vocational Education College
- **Community College - Established 38 years.**:
- **Parramatta Location (3 days pw) Mon/Thurs/Fri.**
We are currently looking for an enthusiastic and self-motivated individual to take on the position of an Admin assistant.
- **PURPOSE OF THE ROLE**:
- As a part of your role, you will provide a range of administrative tasks. You'll be ensuring the completeness of enrolments, management of student submissions, and upholding the quality of the paperwork, systems, and communication.
- **KEY ACCOUNTABILITIES**:
- Act as a first point of contact, performing administration services, enquiries from customers and stakeholders to provide timely and effective information and service.
- Undertake administrative tasks and activities in accordance with relevant policies, practices, and standards.
- Processing data in accordance with aXcelerate Student Management System
- Quality assurance of assessments
- Archiving all assessments in line with college requirements
You will be responsible for the following:
**Key tasks**:
- Manage student files in aXcelerate student management system
- Follow up on student payments
- Reviewing and maintaining course and policy documentation.
- Maintaining Trainer/Assessor files, student files, assessment materials, training resources and qualifications.
- Liaise with stakeholders regarding all compliance/risk matters.
- Monitor student’s progress in consultation with trainers
- Maintain up-to-date knowledge on the VET sector and regulatory requirements.
- Prepare training rooms for delivery
- Maintain office and college supplies
- Assist in exploring new opportunities.
- Assist with student and trainer support.
- Assist with marketing and student recruitment
- **ESSENTIAL REQUIREMENTS**:
- Proficiency in time management and public relations.
- Intermediate computer literacy, particularly in Word and Excel
- Strong communication skills, both written and verbal
- Customer service experience and good presentation skills
- Maintain confidentiality on issues that may impact the RTO
**Job Type**: Permanent Part-time
Pay: From $28 -$32 per hour
Expected hours: 22.5 per week
Schedule:
- 8-hour shift
**Education**:
- Diploma (preferred)
Experience preferred:
- RTO administration: 2 years
- aXcelerate: 1 year
Only those applicants who are shortlisted will receive a response.
**Applications**
**Job Types**: Part-time, Permanent
Pay: $28.00 - $32.00 per hour
Expected hours: 22.5 per week
Schedule:
- Afternoon shift
- Day shift
- Monday to Friday
**Experience**:
- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)
Work Authorisation:
- Australia (required)
Work Location: In person
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