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Office Manager

1 month ago

Brisbane Northern Suburbs, Australia Hudson Australia Full time

**The Office Manager's role is to ensure the office is functioning efficiently. They perform various operational, managerial, and administrative tasks and provide support to staff and management.**
- Immediate start available
- Temp to perm as option
- FT hours

**THE ROLE**
- The job location will be Stafford, Brisbane our Head Office.
- Street parking and public transport access.
- Offices in 3 states (QLD, NSW & VIC)
- Great working conditions & Team Environment
- Join a dynamic team culture where staff produce excellent results and are rewarded
- Opportunities to grow & develop within the business
- Flexibility & work life balance
- Staff are provided:
- Uniform (Branded polos)
- Laptop
- Phone or Phone Allowance

**Duties and Responsibilities**:

- Ensure & manage office productivity.
- Managing the administration team
- Check for attendance and staff whereabout daily
- Ensuring staff are clear on their roles, motivated and workloads are balanced.
- Assign tasks and responsibilities.
- Meet with staff regularly to discuss their tasks & responsibilities and monitor performance.
- Allocating human resources, space and equipment for new staff
- Training of new staff and with role changes
- Analysing and improving admin processes.
- Manage IT issues
- Procurement and Management of IT products
- Developing procedures and implementing, evaluating, improving, and communicating with the office workforce about those procedures.
- Contributing to the planning and review of office services, and setting priorities and office service standards
- Managing records and accounts of the office
- Managing physical facilities and ensuring buildings and equipment are maintained.
- Ensuring compliance with occupational health and safety regulations
- Ensuring work complies with relevant government legislation, policies and procedures.
- Filling in for receptionists, managing supplies, and identifying & fulfilling the needs of various staff members.
- Scheduling, planning meetings, and maintaining a clean & safe work environment.

**Administration SKILLS REQUIRED**
- Filing, photocopying, scanning and archiving
- Ensuring adequate levels of stationary supplies or other items where required
- Booking meeting rooms, order catering requirements for conferences and meetings as required
- Producing reports and documents as directed using MS Word and Excel to an Intermediate level
- Travel arrangements, organizing accommodation and preparing appropriate itineraries as required
- Any other duties incidental to the above, as agreed with the Client
- IT Systems - experience in Office 365, Sharepoint, Simpro & Smartsheet