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Aps2 Administration Assistant

3 months ago

Melbourne Northern Suburbs, Australia HAYS Full time

Work as part of a team to produce good outcomes and high level assistance across a variety of duties.

**Your new company**

Operating from Essendon Fields, this organisation is currently seeking an Administrator to join their Team in a full-time capacity, until 29th Feb 2024.

This organisation is a leading provider responsible for maintaining an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

**Your new role**

The Administrative Support Officer's primary role is to provide administrative support to the team during peak workload periods and assist with preparation and delivery of elections and protected action ballots. In addition to administrative work, the Administrator's responsibilities include taking charge of scheduling meetings, taking minutes, maintaining relevant databases and systems, producing reports and presentations. You will also be required to:

- Monitoring critical mailboxes to ensure work is progressed in accordance with expected timeframes, including using the data to set up electoral events in AEC’s IT systems.
- Preparing draft documents for approval and ensuring the progress of electoral events is recorded in a timely manner in AEC’s IT systems.
- Ensuring queries, correspondence and complaints are dealt with appropriately and escalated when necessary.
- Managing incoming postal votes in accordance with AEC policy and procedure.
- Assist with the counting of votes.
- Maintenance of a safe working environment by taking all reasonable steps to ensure compliance with Work Health and Safety requirements.

**What you'll need to succeed**

To be successful in obtaining this opportunity, you will have a willingness to learn, a proven work ethic and experience as an Administrator. You will also need:

- Proven Administration and Data Entry experience.
- Excellent Microsoft Suite knowledge including Excel and Sharepoint.
- Motivated with excellent organisation skills, positive attitude and excellent communication skills.
- Reviews and edits documents and correspondence to ensure accuracy of information.
- Experience with payroll functions is advantageous.
- **You MUST hold Australian Citizenship.**

**What you'll get in return**

You will be part of a small, vibrant team within a large, leading organisation who strive for success. You will be paid an hourly rate of $37.75ph +super and will enjoy an exciting and supportive environment with a team of hard-working, ambitious and like-minded individuals. You will be matched with modern tools and technology to complete your job to a high standard.

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Shannon Seers

03 9946 3560

2828532