Executive Assistant to Group CEO

3 months ago

Box Hill, Australia St Vincent de Paul Society Full time

**Join one of Victoria's leading not for profits**:

- **Competitive Salary, Purpose Driven Opportunity**:

- **Full Time, Ongoing Role**:

- **Box Hill, Victoria**

Are you a dynamic, proactive professional with a passion for supporting senior leaders in making a meaningful impact? Do you thrive in fast-paced environments, have exceptional organizational skills, and enjoy building relationships with key stakeholders? We have an exciting opportunity for you to join our team as the Executive Assistant to our Group CEO and Senior Leadership Team.

**About us**
On the frontline and face-to-face, the St Vincent de Paul Society Victoria and its wide network of over 12,000 volunteers provide practical welfare support, advocacy and friendship for the most vulnerable members of our community. Key services include Vinnies Shops; Vinnies Soup Vans; support programs for people experiencing mental illness; home visitation; youth programs; assistance for asylum seekers and refugees; education and tutoring; and a range of other volunteer-run initiatives that assist people in need.

Through these programs, we offer 'a hand up' to people in need by respecting their dignity, sharing our hope, and encouraging them to take control of their destiny. Driven by this mission, the Society is one of the most recognised and highly regarded charitable organisations that has been providing support to Victorians for 160 years. As part of our eCommerce team, you’ll play a vital role in connecting our products to customers nationwide, all while fostering a culture of continuous improvement and growth.

**The Role**
As the Executive Assistant, you will be the backbone of the CEO’s office and a trusted partner to our Senior Leadership Team (SLT). You will manage the day-to-day operations of the CEO’s office, providing high-level administrative and project support. From coordinating complex schedules and preparing executive reports, to managing stakeholder relationships and organizing key events, this role requires someone who can juggle multiple tasks with precision and poise.

**Key Responsibilities Include**:

- Overseeing the daily operations of the CEO’s office, managing schedules, and handling correspondence.
- Supporting the SLT with meeting coordination, minute-taking, and follow-up on action items.
- Preparing executive papers, reports, and presentations.
- Facilitating communication between the organization and external partners, including government departments and community service stakeholders.
- Coordinating travel, events, and off-site meetings for the CEO and SLT.
- Ensuring strict confidentiality and professionalism in managing sensitive information.
- Identifying opportunities to improve administrative processes and enhance the efficiency of the CEO’s office.

**What We’re Looking For**
We are seeking a dedicated and resourceful individual with the following qualifications and experience:

- A degree in Business Administration or equivalent.
- Extensive experience providing high-level executive assistance, ideally in a not-for-profit setting.
- Exceptional organizational skills with the ability to manage multiple deadlines and competing priorities.
- Strong communication skills—both written and verbal—with the ability to liaise effectively with diverse stakeholders.
- Experience in project coordination and familiarity with SharePoint (desirable).
- Ability to work autonomously and solve problems with a practical, solutions-oriented approach.
- High degree of computer literacy, including advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook).

**Why work for us? We offer**:

- Salary packaging providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
- Flexible working model - Hybrid working environment.
- We believe in families, so we like to provide a family-friendly environment in which to work.
- We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about #Social Justice.
- We have some great talent who are happy to share their experience and skills to help you on your way.
- We live and breathe our values.

This role offers the chance to work closely with a dynamic leadership team, helping to drive meaningful outcomes in the community services sector. You’ll be part of an organization that values collaboration, innovation, and a commitment to making a difference.
- Please note that prior to any offer of employment, pre-employment checks must be completed. These will include reference checking, a national criminal history check and current working with children check._

**_ St Vincent de Paul Society Victoria is proactive in supporting child safety_**

**_ We value diversity and aim to build an inclusive environment that champions, embraces and respects differences._

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