Executive Assistant to State President

7 months ago

Box Hill, Australia St Vincent de Paul Society Full time

**Executive Assistant to State President**
- Location: Box Hill
- We make an incredible difference in the lives of over 300,000 people every year.
- Hybrid working model.
- Part-time opportunity (4 days a week)

**About St Vincent de Paul Society**

We are the St Vincent de Paul Society Victoria or, more fondly, Vinnies Victoria. For more than 170 years we have been providing practical and compassionate support to people across Victoria whose daily struggles can include putting food on the table, paying essential utilities and ensuring their children remain at school to obtain an education.

**About the Role**

The Executive Assistant is responsible for providing high level administrative and support to the State President, State Council and State Council committees. This includes managing State Council events, including agenda preparation with the State Council President, completing high quality minutes, and following up on action items, supporting the State President with their inbox and calendar management, scheduling appointments, handling correspondence, preparing presentations, and coordinating travel to ensure the operational effectiveness of the State President and to enable the Society to fulfil its mission.

**Responsibilities**:

- Plan, co-ordinate and arrange monthly State Council meetings, which includes support to establish the agenda, attending the Saturday morning State Council meeting and take quality minutes, and follow up on action items.
- Prepare and distribute meeting agendas, minutes, reports and presentations for State Council Committee meetings and organisational events.
- Manage the State Presidents diary and calendar, including scheduling appointments, confirming travel arrangements, and tracking expenses.
- Act as the primary point of contact for internal and external stakeholders, exercising professionalism, diplomacy, and discretion.
- Answer and screen phone calls, and direct them to the appropriate person or department.
- Foster effective communication and collaboration between the State President and internal teams, ensuring alignment with organisational goals
- Coordinate with other departments and staff members to gather information, facilitate decision-making, and implement initiatives
- Serve as a liaison between the State President and external partners, donors, and supporters whilst maintaining positive relationships and fostering goodwill.
- Collate and compile data for prepare monthly reports and distribute accordingly
- Coordinate travel arrangements, including booking flights, accommodation and logistics for the State President

**The Person**:

- Excellent organisational and time management skills with the ability to manage multiple priorities and meet deadlines
- Exceptional verbal and written communication skills, with strong attention to detail
- Strong interpersonal skills, ability to work collaboratively and build relationships
- Proficiency in using productivity tools, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- High level of professionalism, integrity, and discretion when handling sensitive information
- Familiarity with the non-profit sector and an understanding of its unique challenges and opportunities
- Ability to work independently and as part of a team and
- High level of discretion and ability to display initiative
- Discreet and ability to maintain confidentiality
- Prepared to vary normal working hours including weekends and evenings to facilitate work of the State Council

**Why work for us? We offer**:

- Salary packaging, sometimes called salary sacrificing is a huge attraction here It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
- We like to have a laugh and you will always find some sort of chocolate or cake in our work areabe prepared
- We make an incredible difference in the lives of over 300,000 people every year.
- We offer a place where you know you are contributing to an organisation committed to helping others. We are passionate about #Social Justice.
- We have some great talent who are happy to share their experience and skills to help you on your way.
- We are complex in our design which always makes work interesting.

**Where good happens #Goodworks**

Please note that prior to any commencement to employment, pre-employment checks must be completed. This will include reference checking, a national criminal history and right to work check, a working with children check, and some roles require a psychometric assessment.

**St Vincent de Paul Society Victoria is proactive in supporting child safety.**

**We value diversity and aim to build an inclusive environment that champions, embraces and respects differences.

  • Executive Assistant to State President and Company

    7 months ago

    Box Hill, Australia St Vincent de Paul Society Full time

    **Executive Assistant to State President and Company Secretary** - Provide executive assistance to State President and Company Secretary. - Proficiency in minute taking, inbox and diary management, and coordination. - Competitive Salary + Tax reducing Salary Packaging. **About St Vincent de Paul Society** We are the St Vincent de Paul Society Victoria or,...

  • Executive Assistant to State President

    7 months ago

    Box Hill, Australia St Vincent de Paul Society Full time

    **Job No**: **SVDP286794** *** **Location**: **Box Hill**: - **We make an incredible difference in the lives of over 300,000 people every year.**: - **Hybrid working **model.**: - **Part-time opportunity (4 days a week)** **The Position**: The Executive Assistant is responsible for providing high level administrative and secretarial support to the State...

  • Executive Assistant

    1 day ago

    Box Hill, Australia Adaptbl Full time

    **Executive Assistant** **About the role** We are seeking an experienced Executive Assistant for our Commonwealth government client based in Box Hill, Victoria. An initial 6 - 12 month non-ongoing contract is on offer, with prospects of extension. **_Please note: only Australian citizens with the ability to obtain/maintain a security clearance can be...

  • Executive Assistant to Group CEO

    3 months ago

    Box Hill, Australia St Vincent de Paul Society Full time

    **Executive Assistant to Group CEO and Senior Leadership Team**: - **Location: Box Hill, Victoria**: - **Full-Time | Ongoing | Competitive Salary | Purpose-Driven Opportunity** - Are you a proactive and dynamic professional with a talent for managing complex schedules and supporting senior leaders in their mission to make a real difference?_ - Do you...

  • Executive Assistant to Group CEO

    4 days ago

    Box Hill, Australia St Vincent de Paul Society Full time

    **Executive Assistant to Group CEO and Senior Leadership Team**: - **Location: Box Hill, Victoria**: - **Full-Time | Ongoing | Competitive Salary | Purpose-Driven Opportunity** - Are you a proactive and dynamic professional with a talent for managing complex schedules and supporting senior leaders in their mission to make a real difference?_ - Do you...

  • Executive Assistant to Group CEO

    4 months ago

    Box Hill, Australia St Vincent de Paul Society Full time

    **Join one of Victoria's leading not for profits**: - **Competitive Salary, Purpose Driven Opportunity**: - **Full Time, Ongoing Role**: - **Box Hill, Victoria** Are you a dynamic, proactive professional with a passion for supporting senior leaders in making a meaningful impact? Do you thrive in fast-paced environments, have exceptional organizational...

  • Administration Services Assistant

    2 months ago

    Box Hill, Australia The Y Victoria Full time

    Free access to the Y Victoria gyms, recreation, and aquatics centres across the state - Box Hill; Part Time Role across three days a week - Box Hill; $31.24 plus super per Hour **About the Y Victoria** Our Vision is a better tomorrow where all people can belong. With over 5,000 staff and volunteers, we deliver services at more than 150 locations every day,...

  • Executive Manager

    4 days ago

    Box Hill, Australia YMCA Children's Programs Full time

    **Work options**: Hybrid - Strategic Leadership Role for YMCA Early Learning - Drive Organisational Influence and Impact in Early Learning - Remuneration; $169,327.06 (inclusive of super) **About The Y Victoria** Our Vision is a better tomorrow where all people can belong. With over 5,000 staff and volunteers, we deliver services at more than 150 locations...

  • Executive Assistant

    2 weeks ago

    Notting Hill, Australia Sharp & Carter Full time

    A highly diverse and challenging role with growth opportunities! - Competitive remuneration | Notting Hill location | Parking onsite **About the role**: Partnering with the CEO of a thriving Australian owned company, this is a unique Executive Assistant role that will suit a dynamic and confident person who enjoys variety, but also understands how to...

  • Executive Assistant

    2 months ago

    Bellevue Hill, Australia Fair Work Ombudsman Full time

    APS Level 4 Opportunity - Position available in Sydney We are seeking an Executive Assistant to support our Sydney based Executive Director - People and Internal Communications, Simon Delamont. This opportunity is available in our Sydney CBD office, either full-time or part-time. **About the role** You will play an important role in providing a high level...

  • Executive Assistant

    7 months ago

    Cannon Hill, Australia Endeavour Foundation Full time

    Bring your exceptional organisational skills to our team! - ** Fun and Friendly Team** Culture - ** Flexible work **options available Endeavour Foundation is one of Australia’s largest employers of people living with disability. Our people live and breathe our purpose every day, with flexible working, great perks, and work/life balance. We are dedicated...

  • Executive Assistant

    9 months ago

    Spring Hill, Australia Page Personnel Full time

    Attractive Salary - Friendly Team Culture **About Our Client**: This is an exciting and sought after position supporting a wonderful Executive! - Proactively manage calendars, scheduling meetings and appointments with internal and external stakeholders, using your exceptional time management skills to prioritise conflicting demands. - Prepare and coordinate...

  • Assistant Store Manager

    6 days ago

    Box Hill, Australia Beacon Lighting Full time

    **Permanent full-time retail management role available in the Box Hill area**: - ** Job security, bonus incentives, generous team discounts and Birthday Leave!**: - ** Comprehensive and ongoing training - no lighting experience needed!**: - ** Questions? Please contact Kaity on 0437 089 485** **Do you want to join a growing successful business?** - We...

  • Administrative Assistant

    7 months ago

    Box Hill, Australia LC ELITE SPORTS DEVELOPMENT PTY LTD Full time

    **Job Overview**: We are seeking a bilingual (Chinese and English) Administrative Assistant/Customer Service Representative who excels in communication and has a high level of enthusiasm and efficiency. This role is essential in maintaining smooth operations and providing exceptional service to our clients. **Key Responsibilities**: - Proficient in Word...

  • Casual Merchandisers

    7 months ago

    Box Hill, Australia STRIKEFORCE AMC Full time

    Monday to Friday Availability, Flexible Competitive Hourly Rate & Km Allowance - ** About the Role** As a Strikeforce DIY Brand Activator, you will work within your allocated store representing a full range of high profile clients. You work within an allocated territory calling on hardware outlets, merchandising and completing Planograms to a high standard,...

  • Retail Assistant

    2 months ago

    Box Hill, Australia Gashapon Bandai Official Shop Full time

    Are you passionate about retail and have a keen eye for details? Gashapon Bandai Official Shop is currently seeking enthusiastic and reliable Retail assistants for a few locations: - **Box Hill (NEW) (travel required)** - **Multiple locations across VIC (travel required)** The store will bring Bandai Official collectibles to customers in a fun and exciting...

  • Marketing Specialist

    4 days ago

    Box Hill, Australia The Y Victoria Full time

    **Work options**: Hybrid The Marketing Specialist role supports organisation-wide marketing, communications and sales initiatives. Ensuring that all activity is aligned to business needs and delivered on time and in scope. This role will serve as a coordination point between project leads, marketing business partners, and internal and external stakeholders...

  • Food Service Assistant

    1 day ago

    Box Hill, Australia Catering Industries Pty. Ltd. Full time

    **Food Service Assistant - Aged Care - Box Hill VIC** **We seek passionate & reliable Catering Assistants to work in a brand new, state of the art nursing home in Box Hill, Melbourne, VIC. Join our friendly, motivated team.** **Various days and shifts available.** - Be Well Presented and Enjoy Working with and Serving People - Have Knowledge of Food Safety...

  • Dental Assistant

    2 months ago

    Box Hill, Australia Landale Dental Full time

    **ABOUT YOU**: - You thrive in a fast-paced setting where you'll independently manage a variety of tasks, from assisting the dentist with a variety of treatments, sterilization, scheduling and patient interactions. - You tackle daily challenges by preparing for the day in advance to minimize interruptions to an ideal smooth day, and you enjoy doing...

  • Dental Assistant

    1 month ago

    Box Hill, Australia Landale Dental Full time

    **ABOUT YOU**: - You thrive in a fast-paced setting where you'll independently manage a variety of tasks, from assisting the dentist with a variety of treatments, sterilization, scheduling and patient interactions. - You tackle daily challenges by preparing for the day in advance to minimize interruptions to an ideal smooth day, and you enjoy doing...