Executive Assistant to State President

4 weeks ago

Box Hill, Australia St Vincent de Paul Society Full time

**Job No**:
**SVDP286794**
***

**Location**:
**Box Hill**:

- **We make an incredible difference in the lives of over 300,000 people every year.**:

- **Hybrid working **model.**:

- **Part-time opportunity (4 days a week)**

**The Position**:
The Executive Assistant is responsible for providing high level administrative and secretarial support to the State President, State Council and designated committees. This includes managing calendars, scheduling appointments, handling correspondence, preparing presentations, and coordinating travel to ensure the operational effectiveness of the State President and to enable the Society to fulfil its mission.
- Manage the State Presidents diary and calendar, including scheduling appointments, confirming travel arrangements, and tracking expenses.
- Act as the primary point of contact for internal and external stakeholders, exercising professionalism, diplomacy, and discretion.
- Answer and screen phone calls, and direct them to the appropriate person or department.
- Foster effective communication and collaboration between the State President and internal teams, ensuring alignment with organisational goals
- Coordinate with other departments and staff members to gather information, facilitate decision-making, and implement initiatives
- Serve as a liaison between the State President and external partners, donors, and supporters whilst maintaining positive relationships and fostering goodwill.
- Collate and compile data for prepare monthly reports and distribute accordingly
- Coordinate travel arrangements, including booking flights, accommodation and logistics for the State President
- Create a Project planner for the year and an annual meeting calendar, review commitments and plan ahead for events and meetings

**The Person**:

- Excellent organisational and time management skills with the ability to manage multiple priorities and meet deadlines
- Exceptional verbal and written communication skills, with strong attention to detail
- Strong interpersonal skills, ability to work collaboratively and build relationships
- Proficiency in using productivity tools, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- High level of professionalism, integrity, and discretion when handling sensitive information
- Familiarity with the non-profit sector and an understanding of its unique challenges and opportunities
- Ability to work independently and as part of a team and
- High level of discretion and ability to display initiative
- Discreet and ability to maintain confidentiality
- Prepared to vary normal working hours including weekends and evenings to facilitate work of the State Council

**Why work for us? We offer**:

- Salary packaging, sometimes called salary sacrificing is a huge attraction here It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
- We like to have a laugh and you will always find some sort of chocolate or cake in our work areabe prepared
- We make an incredible difference in the lives of over 300,000 people every year.
- We offer a place where you know you are contributing to an organisation committed to helping others. We are passionate about #Social Justice.
- We have some great talent who are happy to share their experience and skills to help you on your way.
- We are complex in our design which always makes work interesting.

**#Join Good**

**_ St Vincent de Paul Society Victoria is proactive in supporting child safety_**

**_ We value diversity and aim to build an inclusive environment that champions, embraces and respects differences._

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