Current jobs related to Executive Officer - Parkville - University of Melbourne
-
Executive Officer
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**: 0045045 **Location**:Parkville **Role type**: Full-time; Fixed-term for 12 months **Faculty**: Faculty of Medicine, Dentistry, and Health Sciences **School**: Melbourne School of Population and Global Health **Salary**: UOM 7 - $ 102,338 - $110,780 p.a. plus 17% super - **Provide high level executive support to the Associate Provost and the...
-
Executive Support Officer
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**: 0047059 **Location**:Parkville **Role type**: Full time; Continuing **Department**: Melbourne University Sport (MU Sport) **Salary**: UOM 5- $79,961-$91,844 p.a. plus 17% super (pro rata for part-time) - **Support governance operations, executive reporting, and strategic tasks/projects for MU Sport.**: - **Brilliant benefits and a flexible...
-
Parkville, Australia University of Melbourne Full time**Job no**: 0063883 **Location**:Parkville **Role type**:Full-time; Continuing **Department**:Office of the Provost **Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super - **Provide high-level of executive and administrative support**: - **Opportunity to work closely with senior leadership, gaining valuable insights into executive decision-making.**: -...
-
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleWe are seeking an experienced Executive Assistant to provide exceptional executive and administrative support to the Chief People Officer (CPO) and Portfolio Manager within the CPO office. In this pivotal role, you will manage calendars, coordinate meetings, arrange travel, oversee financial processes, and draft key documents and...
-
Parkville, Australia University of Melbourne Full timeAbout the Role We are seeking an experienced Executive Assistant to provide exceptional executive and administrative support to the Chief People Officer (CPO) and Portfolio Manager within the CPO office. In this pivotal role, you will manage calendars, coordinate meetings, arrange travel, oversee financial processes, and draft key documents and...
-
Executive Assistant/administration Officer
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**:0037836 **Location**:Parkville **Role type**:Full-time/Part-time; Continuing **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne School of Health Sciences **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - Provide comprehensive administrative and executive support to the Head of Department and departmental...
-
Parkville, Victoria, Australia University of Melbourne Full timeAbout the Role We are seeking an experienced Executive Assistant to provide exceptional executive and administrative support to the Chief People Officer (CPO) and Portfolio Manager within the CPO office. In this pivotal role, you will manage calendars, coordinate meetings, arrange travel, oversee financial processes, and draft key documents and...
-
Executive Officer
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**: 0062960 **Location**:Parkville **Role type**:Full-time, Continuing (Research Contingent) **Faculty**:Architecture, Building and Planning **Department**:Australian Urban Research Infrastructure Network (AURIN) **Salary**:UOM 7 - $106,432 - $115,211 p.a. plus 17% super - Exciting opportunity to provide high-level governance support and operational...
-
Executive Assistant/administration Officer, Medtech
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**: 0059581 **Location**:Parkville **Role type**:Full time/Fixed-term **Faculty**:Faculty of Engineering and Information Technology (FEIT) **Department/School**:School of Chemical and Biomedical Engineering **Salary**:UOM 5 - $79,961 - $91,844 p.a. p.a. plus 17% super The University of Melbourne would like to acknowledge and pay respect to the...
-
Executive Assistant
3 days ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleThe University of Melbourne is seeking an experienced Executive Assistant to provide high-level administrative support to the Co-Chairs of the Australian Stroke Alliance (ASA) and senior researchers.This role will be responsible for managing research meetings, including logistics, diary management, and liaison with delegates. The successful...
-
Executive Assistant
3 weeks ago
Parkville, Australia Murdoch Childrens Research Institute Full time**Role Type**: Full time permanent role **Salary**: Competitive salary + superannuation+ Non for-profit salary packaging benefits Are you an experienced Executive Assistant looking to make a significant impact in a dynamic and high-performance environment? **The opportunity**: We’re seeking a talented individual to provide top-notch support to our Director...
-
Executive Assistant, Mdhs Deanery
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**: 0044511 **Location**:Parkville **Role type**:Full-time; Fixed-term for 12 months **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**: Office of the Chief Operating Officer / Deanery Office of the Chief Operating Officer / Deanery **Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super - **Support MDHS Deanery Executive,...
-
Ea to CEO and Executive Directors
3 months ago
Parkville, Australia Charterhouse Full timeStrong and capable Executive Assistant required to work with a not for profit health organisation based in Parkville | 3 month contract, immediate start date - **An opportunity to work with a not for profit health organisation, leading the way in improving health outcomes**: - **You will be providing support to the CEO and Executive Directors, previous...
-
Executive Assistant to Head of School
2 weeks ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleThe University of Melbourne seeks an exceptional Executive Assistant to provide comprehensive administrative and executive support to the Head of the Melbourne Medical School. This role requires excellent organisational, communication, and technical skills, along with discretion and professionalism in handling sensitive matters.Key...
-
Executive Assistant to Head of School
1 week ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleThe University of Melbourne is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and executive support to the Head of the Melbourne Medical School. This role requires excellent organisational, communication, and technical skills, along with discretion and professionalism in handling sensitive...
-
Executive Assistant to Head of School
2 weeks ago
Parkville, Victoria, Australia University of Melbourne Full timeAbout the RoleThe University of Melbourne is seeking an exceptional Executive Assistant to provide comprehensive administrative and executive support to the Head of the Melbourne Medical School. This role requires excellent organisational, communication, and technical skills, along with discretion and professionalism in handling sensitive matters.Key...
-
Executive Assistant to Head of School
3 weeks ago
Parkville, Australia University of Melbourne Full time**Job no**: 0037775 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Melbourne Medical School **Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super - Provide exceptional administrative and executive support to the Head of the Melbourne Medical School, ensuring...
-
Executive Assistant
1 week ago
Parkville, Australia University of Melbourne Full timeAbout the Role The Executive Assistant at the Melbourne Brain Centre, Royal Melbourne Hospital, plays a key role in supporting the Co-Chairs of the Australian Stroke Alliance (ASA), a national research program focused on innovative stroke intervention technologies. This position provides high-level administrative support, including diary management,...
-
Executive Assistant
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**:9626584 **Location**:Parkville **Role type**: Full time; Continuing **Department**: Melbourne University Sport ( MU Sport) **Salary**: UOM 5- $79,961-$91,844 p.a. plus 17% super (pro rata for part-time) - Be a pivotal support to the Director and maintain the effective daily operations of the office - Free access to all sports facilities owned by...
-
Administrative Services Officer
3 months ago
Parkville, Australia University of Melbourne Full time**Job no**:0061878 **Location**:Parkville **Role type**:Full-time, Fixed-term for 12 months **Department**:Architecture, Building and Planning **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide broad administrative and executive support, critical facilities support, and services as a member of the Office of the Dean team in the Faculty of...
Executive Officer
5 months ago
**Job no**: 0056533
**Location**:Parkville
**Role type**:Full-time; Fixed-term for 12 months
**Department/School**:Office of the Chief Operating Officer (COO)
**Salary**:UOM 7 - $102,338-$110,780 p.a. plus 17% super
- **Provide executive support, create content, and collaborate with key stakeholders**:
- **Actively contribute to vital initiatives, and showcase your skills while playing a pivotal part in the success of the team**:
- **UOM 7 - $102,338-$110,780 p.a. plus 17% super and a range of other benefits**
**About the Role**
Are you ready to elevate your career to the next level as an exceptional executive-level administrator?
This outstanding opportunity awaits you in the Office of the COO, where you will play a pivotal role within a small team providing executive support and managing a number of high-level University committees and groups chaired by Senior Executives.
Your proficiency will extend beyond administrative tasks as you will have the opportunity to unleash your creative prowess, coordinating compelling content and bringing together impactful content for a range of audiences. Collaborating with a diverse range of key stakeholders, you will contribute significantly to the success of the COO Portfolio. By joining our visionary team, you will not only solidify your expertise in executive support but also thrive in a dynamic and forward-thinking environment.
Your responsibilities will include:
- Manage effective, efficient and proactive executive committees, including the timely and accurate preparation and distribution of agendas and papers, minutes and record of actions, and follow-up of outstanding matters, ensuring an appropriate flow of information to and from committees
- Support activities across the wider team during periods of peak demand or absences to ensure effective maintenance of administrative support for the day-to-day activities of the Office of the COO, establishing processes and procedures to effectively coordinate and streamline the workflows of the executive office
- Establish and maintain effective information management approaches using the available tools and in line with the appropriate records management policies; develop and maintain effective tracking systems for recording, processing and follow up on ongoing requests
**Who We Are Looking For**
We are seeking an individual who not only demonstrates excellent organisational capability, strong communication skills and a proactive mindset but also possesses the ability to work autonomously and adapt to change.
You will also have:
- A relevant qualification and/or relevant experience.
- Experience working in senior executive support and secretariat roles, supporting high-level committees, providing administrative support to ensure the efficient running of the day-to-day activities including diary management, handling enquiries, and correspondence preparation and management.
- Knowledge of administrative systems, preferably in a University environment.
- Demonstrated capacity to exercise initiative and strong judgement.
- Advanced user of Microsoft Office.
For further information regarding responsibilities and requirements, please refer to the attached PD.
**Please note: Visa sponsorship is not available for this position**. **This role requires current valid work rights for Australia.**
**Your New Team - OFFICE OF THE COO**
The Office of the COO provides executive and administrative support for the Chief Operating Officer’s role as leader of University operations and as head of the COO Portfolio. The Office also provides operations planning, governance and project support to the COO and COO-P.
**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page
**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.
We encourage and welcome applicants from diverse backgrounds.
**Aboriginal and Torres Strait Islander Applicants**
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.
**Join Us**
- **Resume**:
- **Cover Letter outlining your interest and experience**
**Please note that you are **not required** to respond to the selection criteria in the.**
**Advertised**: 05 Jul 2023 12:05 AM AUS Eastern Standard Time
**Applications close**: 1
