Document Controller
1 month ago
Be part of the next generation of defence capability delivery
- Take your career in Configuration Management to the next level working in projects of national significance
- Enjoy flexible work practices, engaging work and an inclusive culture where we strive to make every individual feel valued
At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.
We currently have a unique opportunity as a Document Controller within our Maritime Sustainment based in Melbourne, VIC.
What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values
**Your new role**:
Supporting the Senior Configuration Controller, you are responsible for implementing the Configuration Management Practices and systems within a project in accordance with the processes in the Business Management System (BMS) including any sector specific procedures and the project Configuration Management Plan (CMP). This includes:
- Configuration Management (CM) Planning
- Product Identification & Control including the Product Breakdown Structure
- Documentation Identification & Control
- Configuration Baseline Management
- Configuration Status Accounting and Reporting
- Configuration Audits
**Specifically, you will**:
- Monitor and contribute to the configuration change control process, and assist in processing Engineering Changes and affected configuration documentation
- Contributes to the integrity of the CM system, including processes, procedures and tools supporting CM in the project environment including checking the CM data/metadata in the CM system for accuracy, currency and completeness, and that documentation/data is categorised and organised correctly
- Update the Product Breakdown Structure in the CM system and ensure approved documentation, including engineering drawings, is linked to the correct part in the Product Breakdown Structure
- Prepare and deliver CM data deliverables to the customer
- Produce Configuration Status Accounting Reports; Master Record Indexes; Build State Declarations, material for project review activities (SSR, DDR, etc.) and similar
- Prepare Project specific Work Instructions related to Configuration Management
- Prepare CM baselines in accordance with the CMP
- Manage preparation and delivery of CM data deliverables to the Customer
- Manage the receipt and processing of data deliverables from Suppliers, Subcontractors and the Customer
- Maintain the classified information Register and the registration and handling of Export Controlled Material
- Act as secretary for the Configuration Control Board
- Propose, develop and test new functionality for introduction into the electronic configuration management support system
- The CC assists in estimating the CM effort and staffing profile for Contract Change Proposals or bids for new/additional business
- Liaises with and assists the CTO CM Team Leader to contribute to CM practice and standardisation as requested
**About you**:
**As an applicant for this opportunity, you'll have**:
- Demonstrated CM experience in one or more engineering environments in a CM role, or and engineering/technical role involving significant CM involvement, including at least one defence project
- Significant experience in the use of recognised CM tools and associated databases
- Experience or potential to manage a CM related technical team, including interfacing with engineering / technical personnel (e.g. IT staff)
- Skills in people management, problem solving and conflict management is desirable
- Engineering degree or relevant technical diploma or certificate desirable, or related discipline or trade skill with suitable experience
- Ability to lead and mentor team members
We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you
**Clearances**:
As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.
**Applications can be addressed to**: Lisa Mitchell, Talent Acquisition Specialist - Functions and Early Careers and made online here.
**Our culture**:
You will be joining a culture that truly cares about yo
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