Document Controller
2 months ago
About the role
We're not just about removing - we're building, we're connecting, we're revitalising, and the Project Delivery team at LXRP are busier than ever. As such, we need an experienced document Controller to join our team at our Western Program Alliance based in Footscray
Reporting to the Engineering Manager, the Document Controller is responsible for accurate management of documents prepared and received by the project teams, contractors, and client groups to support the day-to-day operations of the project. This can include, but is not limited to, engineering/technical reports, tender evaluation documentation, contracts, correspondence, and project management files.
This role will lead the project teams in implementing and maintaining efficient and effective records and document management systems and procedures that will meet best practice requirements. This role requires a strong ability to work independently in a complex and fast-paced project environment.
The Document Controller role is a 3-year fixed term contract, paying between $90,067 - $102,192 plus superannuation. We have a hybrid working policy that allows you to work a mix of from home and in the office located in Footscray.
About you
We are looking for someone who is an experienced document controller as well as an effective communicator how can build and maintain relationships with our stakeholders.
Let's get technical What will we expect from you?
- Control all aspects of the process, transmittal, and storage of project documentation on multiple simultaneous projects, utilising various control methods/systems.
- Assist with communication and documentation flow protocols between project teams, ensuring information is in the most appropriate format for multiple platforms, adapting where necessary to ensure compatibility.
- Create and maintain an electronic filing system that supports efficient information management.
- Work closely with project teams to fully understand business needs with the aim of ensuring the best possible document control framework is effectively used to aid compliance, consistency, and document control across LXRP.
- Produce and maintain Document Progress Reports to Project Managers.
- Work in co-operation with the Project Manager and Engineering Manager to ensure project progress status integration.
- Promote the use of correct document and information management processes and procedures, providing training to team members where required, and identify opportunities for improvement.
- Manage and maintain LXRP's internal electronic records and document management databases, repositories and filing systems, checking compliance with structures and naming conventions on a regular basis.
- Play a key role in the implementation, operation, and maintenance of the LXRP's web-based systems, Team Binder, and SharePoint.
- Experience in the development and maintenance of document and information management systems and procedures within a government or major infrastructure project environment.
- Experience with document control practices and protocols for engineering documents during design, construction, and project completion.
- Experience in web-based Information Exchange systems such as Team Binder, and collaborative software such as SharePoint, is highly desirable.
About LXRP
At LXRP, we're not just removing level crossings, we are removing barriers and creating legacies for our communities for years to come. Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work.
- We use our role as leaders in the transport sector to provide secure pathways into the industry for women, people who identify as LGBTQIA+, people living with a disability, Aboriginal and Torres Strait Islanders, refugees or asylum seekers and people from low socioeconomic backgrounds
- We proudly support diverse workforce with a variety of professional development opportunities, ranging from internships to leadership programs
- We value diverse representation at all levels of the organisation
- We offer and encourage flexible work practices and purchased leave arrangements for all of our employees to support wellbeing, family or carer commitments and other personal circumstances.
- We place great importance on growth, empowering our people to enhance their knowledge, capability and experience through continual learning, formal training and lessons learned.
- Health, safety and wellbeing are at the heart of what we do. We focus on the physical, mental and emotional wellbeing of our people to create a safe and healthy workplace for everyone, every day, everywhere.
Benefits of working at LXRP
- Flexible working arrangements - you'll do a combination of working from home and the office in the CBD.
- The option to purchase additional leave and the 44/52 model of employment - more information can found on page 97 of our EBA.
- Annual lump sum payments in recognition of the changing public
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