Document Controller

2 weeks ago

Melbourne, Australia Icon Full time

Admin / Secretarial / Office Support
- Administration
- Melbourne
- Permanent / Full Time
- Have you got a passion for administration and are looking for growth?
- Excellent opportunity to develop your skills on a Tier 1 Project

**Why Icon?**
With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects ranging in size from $5m to $400m and annual revenues in excess of $1.7b, we have the industry’s greatest breadth of sector capability delivering projects of any size, any scale, anywhere.

**_At Icon, our people are our greatest asset. Without them, we would not be the successful business that we are today._**

As a Document Controller at Icon you will be responsible for managing and organising project documents, ensuring accuracy, and facilitating effective communication among site teams. This position involves a significant amount of administrative tasks and requires an individual with strong organizational skills, attention to detail, and the ability to build positive relationships with our site teams.

**Responsibilities**:

- Establish and maintain efficient project document control, collaborating for timely collection, organization, and distribution.
- Ensure document accuracy, track revisions, and act as a liaison between project teams and stakeholders.
- Train site teams in document control processes, perform regular audits, and generate required reports.
- Attend and assist in team meetings, manage project drawings and audits, transmit documentation, and assist with various tasks. Join PDM for regular catch-ups, providing updates as needed.
- Train site teams in document control processes, perform regular audits, and generate required reports.

**Skills and Requirements**:

- Proven experience as a Document Controller or in a similar administrative role.
- Strong organizational skills with a keen eye for detail.
- Excellent communication and interpersonal skills.
- Proficient in document management software (Aconex) and Microsoft Office Suite.
- Ability to work in a fast-paced environment and meet tight deadlines.
- Previous experience in quality assurance is a plus.
- Strong administrative and organizational skills.
- Ability to build positive relationships with site teams and external stakeholders.
- Flexibility to adapt to changing project requirements and priorities.
- Collaborative approach with the ability to work effectively in a team environment.
- Proactive in identifying and resolving document control issues.

**Benefits and perks**:

- Access to our EAP (Employee Assistance Program)
- Market competitive Salary and excellent working environment
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

letter for consideration.

**Aboriginal and Torres Strait Islanders are encouraged to apply**

**_Recruiters, please note we are not engaging agency support for this role and do not accept unsolicited resumes_

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