Assistant Company Secretary

7 months ago

Sydney, Australia Chartered Accountants ANZ Full time

We encourage Passion to Grow and improve
- Values led organisation, positive collaborative working environment.
- Hybrid working role, Sydney CBD location.
- Opportunity to make a difference in a fast-paced role.

You will be part of an extremely valued team with an excellent working culture and the opportunity to run governance processes and get highly involved in all committees across the business.

ABOUT THE ROLE
The Assistant Company Secretary supports the Company Secretary, the Group Executive - General Counsel and Corporate Assurance, and the wider CA ANZ Governance team to facilitate ethical leadership, to improve our members’ experience, and to support the governance bodies within the governance ecosystem - including the Board and Board Committees and the Council - to operate effectively and in accordance with CA ANZ’s Supplemental Royal Charter, By-Laws and applicable legislative obligations.

**Key Responsibilities will include**:

- Drafting meeting agendas, preparing Board, Council and Committee packs, and ensuring they are reviewed by the Company Secretary to be distributed to relevant parties.
- Acting as secretary for meetings, as required, and capturing Board, Council, Committee, and other meeting minutes in an accurate and timely fashion.
- Preparing documentation for and coordinating the subsidiary governance framework for the overseas wholly owned subsidiaries in the UK, Hong Kong, Malaysia and Singapore.
- Assisting the Company Secretary to provide a high level of governance services, research and advice to the Board and Council members and members of Board and Council Committees.
- Reviewing, drafting and amending Constitutions, Board and Committee Charters and other governance documentation as required.
- Taking a lead role in coordinating the annual Regional Council elections and CA ANZ Annual General Meeting.
- Assisting to identify, analyse and report on regulatory developments and best practices in corporate governance.
- Assisting in Council, Board and Committee evaluation, induction and orientation tasks for Directors and Councillors.
- Providing specialist advice when required, regarding Board and Council decisions, ensuring pertinent By-Laws, legislation and procedures are understood and followed, and relaying advice on potential conflicts.
- Complying with legislation, including preparing and filing statutory returns, and maintaining governance documentation and statutory records.

ABOUT YOU
The position will suit someone who appreciates working in a fast paced and challenging role, who is digitally savvy, and a self-starter who learns quickly. To be considered for this role you will have:

- Governance-related tertiary qualification or a degree in law
- Previous experience in a similar role, ideally 2+ years
- Experience working in a regulated environment or experience in dealing with ASIC, ASX or TEQSA
- Knowledge of legislative framework surrounding the legal obligations relating to the role of a company secretary and to the Board regarding governance matters
- Excellent written communication skills to assist in the preparation of high-level briefings, minutes, reports, and correspondence.
- Strong organisational skills and attention to detail, with the ability to meet competing and changing deadlines.
- Strong interpersonal skills and the ability to establish effective working relationships at all levels particularly senior levels.
- The ability to work independently and as part of a team to achieve successful outcomes.

ABOUT US
Chartered Accountants Australia and New Zealand (CA ANZ) represent more than 132,000 financial professionals, supporting them to make a difference in the businesses, organisations, and communities in which they work and live.

Being a difference maker is the difference between good and excellent. Between hoping we can do something and having the substance to know we can.

We are shaping and advancing the profession of accounting through high ethical and professional standards, advocating for the public good, and delivering first-class education resources and tools. We seek innovative ways to deliver new and better services to meet the ever-changing needs of our members. By supporting our members, we help make a difference.

WHAT’S IN IT FOR YOU
When you join us, you have an opportunity to develop great skills and strong networks and do something different and fresh with your career. To help you in your journey, our benefits include lifestyle discounts, access to LinkedIn Learning, and a hybrid working model that allows you to work from home but also time in the office for engagement and collaboration.

HOW TO APPLY

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