Assistant Company Secretary

5 months ago

Sydney, Australia Allianz Australia Full time

**ASSISTANT COMPANY SECRETARY - CORPORATE GOVERNANCE & LEGAL DIVSION | SYDNEY**

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.

We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.

We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.

Let’s care for tomorrow, so we can create a better future together, for everyone.

The main objective of this position is to collaborate with the Group Company Secretary and the Deputy Group Company Secretary to uphold and enhance organizational governance. This involves furnishing secretarial assistance and offering corporate governance counsel to the companies within AAL, associated entities, and requested Management Committees, ensuring adherence to statutory requirements.

**You'll be responsible for**
- Collaborating with the Group Company Secretary to provide exceptional governance guidance to Allianz Australia's consortium of companies, Management Committees, and other entities as needed. This includes advising directors and officers on company constitutions, laws, duties, obligations, and pertinent prudential standards.
- Assisting in managing the corporate secretarial compliance for a variety of unlisted public and private companies within a designated portfolio, taking both proactive and reactive measures. This includes finalizing documentation, submitting forms/notifications to ASIC and other regulatory authorities, and keeping statutory registers up to date.
- Supporting the smooth operation of board and senior management meetings as necessary. Responsibilities include preparing agendas, compiling and drafting board papers, coordinating attendees and presenters, and drafting and circulating meeting minutes.
- Supporting the smooth operation of board and senior management meetings as necessary. Responsibilities include preparing agendas, compiling and drafting board papers, coordinating attendees and presenters, and drafting and circulating meeting minutes.
- Ensuring the timely approval and submission of financial accounts to the relevant authority while also aiding in the identification and resolution of conflicts of interest. Spearhead efforts to improve service levels and efficiency within the Company Secretariat team, focusing on optimizing systems such as Diligent and Board Vantage. Additionally, contribute to the development and implementation of risk and governance frameworks for the team.

**About you**
- Completed Graduate Diploma in Applied Corporate Governance.
- Significant practical experience with corporate secretarial duties and ASIC compliance.
- Demonstrated ability to partner and collaborate effectively with senior stakeholders to establish strong professional relationships and influence outcomes.
- Excellent verbal and written communication skills, capable of communicating with audiences at all levels with clarity, impact and influence.
- Demonstrates a keen eye for detail, consistently completing tasks meticulously and accurately while swiftly identifying any errors or inconsistencies within information. Possesses the capability to plan and prioritize effectively, adeptly organizing tasks and managing competing resources and demands.

**What's on offer**
- Be part of a team that’s open-minded, supportive, and genuinely focused on customer outcomes.
- A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
- An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
- Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
- insurance products. Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
- Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
- The opportunity to take part in our Employee Share Purchase Program
- own a piece of your employer.

**About Allianz**

At Allianz, we care about everything that makes you, you. We believe in an equitable workplace that celebrates diversity and inclusion, where people of all genders, ages, religions, sexual orientations, abilities, and work statuses are not only welcomed, but valued for the perspectives and talents they bring to work. We are co

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