Administration Officer

2 months ago

Melbourne, Australia Alfred Health Full time

**Alfred Health**

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.
- **Permanent Full Time Position (80hrs per f/n) + monthly ADO**:

- ** Grade 2 Administration (HS2)**:

- ** Located at the Alfred**:

- ** Great staff benefits 5 Weeks Annual Leave & Salary Packaging**

**About the Team**

The Pharmacy services operate across all Alfred Health sites and are well recognised nationally and internationally for high quality, innovative, patient-focused services, education and training programs as well as significant research output. Pharmacists are essential members of all clinical teams and have a critical role in patient management. Their understanding of Pharmaceutics, Pharmacology and Medicine Management ensures Alfred Health patients receive the best pharmacy care possible.

Pharmacy activities extend to the Outpatient clinics, where pharmacists conduct clinical reviews of patients receiving complex and changing medications. A recent expansion in this service and associated funding has led to the development of an additional Administrative Office position to support the administrative tasks in this space. You will work as part of a team to manage the outpatient booking process for Pharmacy

**About the Role**

As an Administration Officer, you will work closely with pharmacists in Outpatient clinics by providing administrative support for clinic referral, scheduling, patient communication, reporting and other associated documentation. All appointments will be booked and managed via the Cerner Scheduling Appointments Book.

**Duties**
- Assist Pharmacists working in the outpatient clinics with managing the patient referral process and patient bookings
- Manage bookings via Cerner software, including initial referral, confirmation, failure to attend and rebooking
- Follow policies and procedures when processing referrals and in making all clinic appointments or managing appointment queue
- Communicate respectfully with patients and patient carers
- Collect and enter accurate data as required under Alfred Health and government guidelines in a timely manner

**Skills & Experience**

**_ Essential_**
- Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)

**_ Desirable_**
- Previous administration experience in a health care setting
- Knowledge of Cerner Programs or similar public health Electronic Medical Record (EMR) system
- Understanding and experience in supporting outpatient clinics
- Understanding of basic medical terminology
- Understanding of confidentiality and privacy legislation

**Benefits**
- Salary Packaging & Novated Leasing through Maxxia.
- Flexible Heath Insurance coverage through HCF Health Insurance.
- On-site car & bike parking opportunities, Deducted Pre-Tax
- Fantastic onsite fitness facilities at The Alfred through ProSport Health and Fitness.
- Child Care Services at The Alfred managed by KU Children’s Services.

If applicable, specify specific requirements that you require in the cover letter or CV.

**Any queries please contact Diana Sandulache (Deputy Director of Pharmacy - Workforce and Culture) on 9076 2061.**

**Applications closing 11pm AEST, Wednesday 23rd October 2024.**

Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.

In accordance with the Health Minister's Covid-19 Mandatory Vaccination Order, all Alfred Health employees are required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption. Furthermore, in accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

Video

  • Administration Officer

    6 months ago

    Melbourne, Australia Downer Group Full time

    **Administration Officer available with Downer at The Alfred Hospital** Downer is a great Australian success story. You'll find us in diverse locations from airline lounges and major sporting venues to city offices, hospitals, aged care facilities and army barracks. We have a strong presence all around Australia and New Zealand and we are proud of our...

  • Office Administrator

    6 months ago

    Melbourne, Australia u&u Recruitment Partners Full time

    Permanent Full-Time - Hybrid working - 2 days WFH; Lovely office space in Melbourne CBD; Fabulous mentor and leader; Team Administration and Personal Assistant duties; and Corporate and innovative Global company. Opportunities like this do not come around often! You will be a part of an exciting Global Pharmaceutical company, providing support to the Head...

  • Administration Officer

    3 months ago

    Melbourne, Australia Quinlan Consulting Full time

    **Administration Officer Position** Our client, a member organisation represents a highly specialised group of medical professionals across Australia and New Zealand. In this highly collaborative environment, each team member plays a valuable role in supporting their mission. **The Position**: As Administration Officer, you will work with the head office...

  • Administration Officer

    3 weeks ago

    Melbourne, Australia Healius Full time

    Administration Officer - Dorevitch Pathology is part of the broader Healius Pathology Pty Ltd network of specialist pathologist practices. As such, Dorevitch Pathology has the governance and support infrastructure that comes with being part of a top 100 ASX publicly listed entity. We are currently looking for a dynamic Office Administrator to support the...

  • Office Administrator

    7 months ago

    Melbourne, Australia Hemming and Nicoll Constructions Full time

    About Us :Hemming & Nicoll Constructions are a small Melbourne Metro based building company and we specialise in High end Architectural Homes. Our company is directed by Travis Hemming & Reece Nicoll who manage a small team of Supervisors and carpenters. Our business model is to ensure quality homes and happy clients. About You :Certificate in Administration...

  • Administration Officer

    6 months ago

    Melbourne, Australia Osborne Richardson Australia Full time

    **Salary**: $30-$35 per hour **Location**: VIC - Melbourne **Ref**: Admin Offcr-5232557 **Description**: Our Local Government client is seeking an experienced and motivated Administration Officer to join their team. As an Administration Officer, you will be providing effective administrative, clerical and specialized support in accordance with Local Laws,...

  • Administration Officer

    5 months ago

    Melbourne, Australia The Royal Melbourne Hospital Full time

    -Location: Melbourne | Northern Metropolitan Job type: Full time Organisation: The Royal Melbourne Hospital Salary: Salary not specified Occupation: Administration/Secretarial Reference: 71297 **Administration Officer** - Support the Director of Training (medical) - The Royal Melbourne Hospital is one of the largest health providers in Australia providing a...

  • Office Administrator

    6 months ago

    Melbourne, Australia Robert Half Full time

    Become an integral member of the office support team acting as the first point of contact for a reputable law firm located in the CBD. **About the Company** **About the Role** Working in a team of 10, this role is integral to the law firm as you will be assisting solicitors and their assistants with administrative duties, and responding to client...

  • Administration Officer

    1 month ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | Eastern Metropolitan Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,275 Occupation: Administration/Secretarial Reference: VG/DE/SRS/20008245A **About the Department** The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy...

  • Administration Officer

    8 months ago

    Melbourne, Australia Dalton College Full time

    **Job Position: Student Support and Administration Officer** The position is responsible for providing international students with high-end student support and administration support to Dalton College's compliance and management operations, systems and procedures, within the CRICOS / Registered Training Organisation [RTO]. This position will ensure Dalton...

  • Office Administrator

    5 months ago

    Melbourne, Australia u&u Recruitment Partners Full time

    Permanent Full-Time - Hybrid working - 2 days WFH Lovely office space in Melbourne CBD Fabulous mentor and leader Opportunities like this do not come around often! You will be a part of an exciting Global Pharmaceutical company and will have plenty of variety in your role. This is a great opportunity to start or grow your administration career. **Some of...

  • Office Administrator

    1 month ago

    Melbourne, Victoria, Australia Engage Personnel Full time

    A Fantastic Opportunity for a Receptionist/Office SupportWe are seeking a highly organised and communicative individual to join our team as a Receptionist/Office Support in our CBD office.About the RoleMan reception and perform office administration tasksProvide exceptional customer service and be the first point of contact for clientsLiaise with clients and...

  • Office Administrator

    6 months ago

    Melbourne, Australia CMW Geosciences Full time

    **About Us** Since starting in Perth in 2012, CMW Geosciences has expanded to 11 offices with 250 employees across Australia and New Zealand. We are hard-working, down-to-earth, and passionate Geotech professionals, providing quality geotechnical site investigation, analysis, and design advice to the construction, infrastructure, and energy sectors. The...

  • Administration Officer

    6 months ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 62516 **Working in community health has never been more important or meaningful. Be part of a Community service that prides themselves on providing outstanding clinical...

  • Office Administrator

    6 months ago

    Melbourne, Australia HAYS Full time

    Perm Part Time Office Administrator Role in Not for Profit - Bentleigh East **Your new company** A Melbourne-based not-for-profit organisation, located in Bentleigh East, dedicated to promoting the welfare of Australians affected by a well-known disease. Their mission extends beyond support; they aim to educate and raise awareness about these conditions...

  • Administration Officer

    6 months ago

    Melbourne, Australia Labour Hire and Recruitment Full time

    History in a similar administration role - Experience customer service skills internal and external - Awareness of Work Health and Safety principles and relevant rail safety **Administration Officer** **$30+ per hour 6month contract** Our client provides and maintains the infrastructure for train operators to run on, the tracks controlled by our client...

  • Administration Officer

    6 months ago

    Melbourne, Australia Beaumont People Full time

    **Join a mission for safe cycling.**: - **Enjoy a full-time salary working a flexible four-day-week!**: - **Supportive environment and positive culture.** **About The Amy Gillett Foundation** The Amy Gillett Foundation was founded in 2006 and is Australia’s leading bike rider safety organisation. Dedicated to safe cycling, The Amy Gillett Foundation is...

  • Administration Officer

    2 weeks ago

    Melbourne, Australia Schools (Government) Full time

    Location: Melbourne | Eastern Metropolitan Job type: Full time / From 28/01/2025 - 10/07/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1455547 **Location Profile**: **Selection Criteria**: 1) Demonstrated capacity to communicate effectively and work cooperatively with a range of...

  • Administration Officers

    6 months ago

    Melbourne, Australia Crown Melbourne Full time

    **Job Number**: MEL15327) **About us and the Role**: Crown Resorts, an iconic entertainment venue with a rich 30-year history, is undergoing a transformative evolution. As we embark on this exciting journey, we are on the lookout for dynamic and high-performing Administration Officers to be a part of our team, contributing to the rejuvenation of our venue...

  • Office Administrator

    6 months ago

    Melbourne, Australia Perigon Group Full time

    CBD Location - Part time Perm role (4 days a week) - $65,000 - $70,000 plus Super **The organisation** Our client is a well-regarded Law firm with offices in Melbourne and Sydney. They provide services and advice to listed companies, private businesses, multi-national organisations, as well as charities and not-for-profit. They have excellent corporate...