Administrative Service Officer Class 2/3

1 month ago

Canberra, Australia ACT Government Health Full time

**Administrative Service Officer Class 2/3 - Scanning Officer Evening**
**(**
**Job Number**:
**029LT**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Finance Business Intelligence**Section**
- Health Information Services**Position Number**
- 46124**Position Title**
- Scanning Officer**Classification**
- Administrative Services Officer Class 2/3**Vacancy Type**
- Temporary Full-time**Vacancy Length**
- This is a temporary position available for six months with the possibility of extension and/or permanency.**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $60,620 - $73,920**Contact Officer**Closing Date**
- 5 April 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
The Finance and Business Intelligence (FBI) Branch is led by the Chief Finance Officer (CFO) who reports to the Chief Executive officer of Canberra health Services. The FBI Branch is responsible for the development and maintenance of budgets, financial management, and for providing strong operational finance and performance reporting analysis across the health service. The five sub-units within the FBI branch include the Financial Management Unit, Revenue and Financial Services, Patients Accounts, Business Intelligence and the Health Information Unit.

Health Information Services (HIS) provides a range of services including clinical record scanning and management, clinical coding and casemix data generation, patient identifier maintenance, clinical record forms design and managing access to personal health information to facilitate patient care and follow-up, for research, quality improvement, education, and hospital management purposes.

Working under general direction, as part of a small team, the Scanning Officer is responsible for processing clinical documentation into the on-line scanned clinical record solution (Clinical Patient Folder or CPF). This entails performing a number of tasks including preparing documents for scanning, uploading or scanning the documents into the system, Verification to confirm that the documents are imported into the correct record and processing any incoming mail. The Scanning Officer is required to consistently achieve quality and productivity targets for record processing to ensure scanning deadlines are met and record integrity and patient safety are not compromised.

**DUTIES**:
Under limited direction of the Scanning Supervisor and Health Information Services manager you will process clinical documentation into the on-line clinical record solution (Clinical Patient Folder or CPF). You will:

- Process clinical record documents into the online Clinical Patient Folder (CPF), maintaining record integrity whilst achieving quality and productivity targets in:

- Preparing clinical record documents for scanning into the Clinical Patient Folder (CPF) as per the detailed procedural instructions which includes removing staples, repairing damaged documents, arranging the documents within the batch in the required order, ensuring that all documents include patient identification and assigning document barcode labels etc
- Scanning prepared clinical record batches into the Clinical Patient Folder (CPF) using high speed scanners with image capture software, performing standard quality assurance processes as per established scanning procedures
- Performing verification of scanned clinical record documents into the Clinical Patient Folder (CPF), following established verification procedures to ensure the correct document is assigned to the correct patient and correct episode of care
- Under general direction, work as part of a small team assisting in the coordination of workflow across all the Clinical Patient Folder (CPF) processes to ensure deadlines are met, record integrity is maintained, and patient safety is not compromised.
- Consistently achieve accuracy and productivity targets and competencies that are applicable to performance expectations and key performance indicators within the section.
- File scanned clinical record documentation for interim storage as per established department procedures and document and maintain personal workload statistics.
- Assist the Scanning Manager by performing other specified tasks as directed such as receipting the clinical record documents into the department, performing the destruction of specified documentation, and ensuring that records of patients booked for outpatient clinics are scanned within the required timeframes, and manage hard copy records including tracking records in and out of the unit and maintaining the manual filing system.
- Ensure patient confidentiality is maintained at all times while providing high quality customer service as outlined in the Customer Service Standards.
- Undertake other duties appropriate to this level of classification wh

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