Office Manager

6 months ago

Parramatta, Australia Contour Personnel Pty Ltd Full time

Super convenient Parramatta location
- People leadership
- Huge growth potential and career pathway

Contour Personnel is a Talent Acquisition, HR & Business Advisory Consultancy with over fifty years’ combined experience across executive search, workforce planning, recruitment, and HR consulting. We tailor our people solutions to help organisations find *and keep* their talent for today, tomorrow and beyond.

**The Company**

We are recruiting an
**Office/Administration Manager** to join this multi-disciplinary engineering consultancy based in Parramatta. They are a high growth and performance-based operation who measure on outcomes, not hours. The Director group lead from the front and always put their people first: from getting an additional day off on your birthday plus two “doona days” of leave to use when you need it, performance-related bonuses and generous gift vouchers at Christmas, the focus is firmly on fostering a positive and engaging culture.

**The Role**

The Office/Administration Manager is the driving force behind the seamless operations of the office, firm and people. You free up the technical staff to do what they do best, and you do this by managing front and back of house operations, HR compliance and all aspects of administration.

Reporting directly to the Directors you will work very closely with the Marketing Manager and Executive Assistant to the Directors. There is one direct report in a part-time Receptionist.

The areas of responsibility of the Office/Administration Manager include:

- Office & Facilities Management_
- Managing and maintaining required volumes of IT hardware and office equipment, and ensuring it is in good working order at all times.
- Managing IT software licenses and ensuring they are kept up to date.
- Supporting the Directors with ad hoc reporting and administration tasks.
- Stationary and office supplies.
- Event management.
- Human Resources & Compliance_
- Ensuring all HR practices are compliant with the applicable legislation.
- Assisting with onboarding and offboarding, including drafting employment contracts, creating and updating position descriptions.
- Supporting management in tracking and documenting performance reviews.
- Creating SOPs and continuous improvement.
- Record keeping and document management across all aspects of Work Health & Safety, company policies, QA guidelines and ISO 9001.

**What experience do I need?**
- You have proven administration and facilities management experience and have held roles such as Office, Operations or Practice Manager.
- Communication is a huge strength: you know how to positively influence stakeholders at any level and can adapt your style to suit your audience.
- Organising people and things is YOUR thing: you are exceptionally well-planned and have a natural eye for detail. You are an expert coordinator and thrive on being “the glue”.
- Demonstrated experience supporting a HR and compliance function - you are familiar with the usual set of company policies and understand the importance of keeping on top of compliance and legislation requirements.
- You are IT savvy, know your way around the full MS Office suite and have experience using a variety of software packages.
- Ideally you managed staff at some point in your career. Your team is one person at the moment but will likely increase over time: as the company continues to grow this role will evolve. As such you don’t shy away from change and can adapt quickly and without fuss.
- You are flexible, self-motivated, and dynamic - open to taking on new things and rolling up your sleeves to get the job done.

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