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Office Coordinator

4 weeks ago

Parramatta, Australia Veritas Recruitment Pty Ltd Full time

**Work Type**:

- Permanent**Work Mode**:

- Office**Industry**:

- Admin & Secretarial**Location**:

- Parramatta - New South Wales**Salary**:
$70,000.00 - $80,000.00 Yearly

**Reference**:

- BH-26633Our client is headquartered in Melbourne, Australia, with sales and service offices spanning across Australia and New Zealand, alongside international branches in the United Kingdom and the United States. Their global footprint extends to over 50 countries where we export our products. Setting them apart is an unwavering dedication to customer satisfaction, reinforced by outstanding after-sales warranty and support services. Their manufacturing hub is strategically located in Christchurch, New Zealand.

Specialising in the design, development, manufacturing, and marketing of an extensive array of cooking, baking, and meal distribution products, our group is committed to delivering excellence in every aspect of our operations.
**Internal Sales Support**:

- Sales Support: Provide assistance to customers regarding general sales inquiries, directing them to the relevant contact, and preparing quotations.
- Product Information: Create product information documents as requested by the NSW Sales office.
- Reporting: Generate reports and correspondence required by the sales team, including transcribing minutes from sales and other meetings.
- Digital Assets: Oversee and maintain the digital brochure and asset filing system for all business units.
- Reception: Manage office reception duties and act as the primary point of contact for customers.

**Marketing Support Responsibilities**:

- Functions/Events Coordination: Plan and execute internal functions and showroom events, handling tasks such as organizing catering if necessary. Additionally, coordinate meetings, conferences, and prepare materials for sales meetings.
- Product Spreadsheet Management: Maintain and update product spreadsheets, conducting gross margin analysis, and ensuring accuracy in product listings based on directives.
- CRM Database Maintenance: Manage contact information within Salesforce CRM, ensuring data integrity and completeness.
- Asset Management: Support in the organization and distribution of marketing images and assets, ensuring availability and accessibility as needed.

**General Office Support Responsibilities**:

- Office Procedures: Take charge of office procedures, making decisions in collaboration with managers, and addressing site maintenance matters.
- Security and Reception: Manage daily backup tape coordination and security pickups, while also attending to phone calls and assisting guests. Oversee incoming mail and deliveries.
- Office Organization: Maintain cleanliness in the reception and general office areas, ensuring the showroom is welcoming and presentable for visitors.
- Supplies Management: Responsible for ordering and managing office stationery and catering supplies.
- Administrative Support: Provide general administrative support to site managers, including filing tasks as needed.

If you're ready to join a dynamic team in a supportive work environment and take on diverse responsibilities as a Sales Coordinator, we encourage you to apply. Your contributions will be valued as the company continue to expand our global presence and deliver exceptional products and services to clients.