Executive Assistant, Activity Centres

2 weeks ago

Melbourne, Australia Department of Transport and Planning Full time

Location: Melbourne | CBD

Job type: Full Time - Fixed Term

Organisation: Department of Transport and Planning

**Salary**: $95,102 - $107,905

Occupation: Administration/Secretarial

Reference: 6347

**About the Role**

The Activity Centre Division works across State Government and with local government, industry and the community to implement the Government’s Activity Centre Program. The Project Support Officer role supports the development and delivery of Planning Controls within Activity Centres.

The role supports stakeholder and community engagement, prepares a range of project documents, monitors and reports on project status, contributing to risk and issue management, contribute to the processes for project procurement and contract management and establishes and maintains relationships with multiple stakeholders.

**Position Outcomes**

The role includes supporting the implementation and maintenance of systems to manage briefings, information, and documents, enhancing communication with stakeholders and streamlining approvals. They maintain organizational awareness, handling confidential and sensitive inquiries with discretion.

The EA assists executives in producing, reviewing, and filing papers and briefings, ensuring attention to detail and adherence to style requirements. This includes compiling information and preparing documentation to support decision-making processes.

They build and maintain productive relationships with internal and external stakeholders, including the Office of the Deputy Secretary and local council staff, managing needs and fostering positive, productive interactions.

To provide greater insight into this role, the position description can be found here.

**Qualifications and role specific requirements**

**Mandatory**
- Demonstrated experience in providing high level administrative and executive support to a senior executive - government experience preferred.
- Proven skills in business systems including maintenance of databases and use of MS Office 365 products.
- Proven ability to manage priorities, clarify problems and identify solutions.

**Desirable**
- Oracle & Zycus experience or financial equivalent.

**How to Apply**

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.

  • Program Manager, Activity Centres

    2 weeks ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Department of Transport and Planning **Salary**: $134,593 - $180,115 Occupation: Other Reference: 6350 **Your opportunity to help plan Victoria’s future** - Help deliver more affordable and well-located housing across Melbourne as part of Victoria’s Housing Statement -...

  • Program Officer, Activity Centres

    2 weeks ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Department of Transport and Planning **Salary**: $95,102 - $107,905 Occupation: Other Reference: 6352 - Help deliver more affordable and well-located housing across Melbourne as part of Victoria’s Housing Statement - Contribute to planning for activity centres to strengthen...

  • Program Delivery Officer, Activity Centres

    2 weeks ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Department of Transport and Planning **Salary**: $76,817 - $93,275 Occupation: Other Reference: 6359 **About Us** The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to...

  • Retail Marketing Director

    2 weeks ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    Job OverviewWe are seeking a highly skilled Retail Marketing Director to join our team at Vicinity Centres in Melbourne.Job DescriptionThe successful candidate will work closely with the Regional Brand and Marketing Manager to develop and implement the centre's brand strategy and annual marketing plan, ensuring alignment with the Vicinity Marketing Strategy...

  • Senior Marketing Executive

    2 weeks ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    About the RoleWe are seeking a Senior Marketing Executive to join our team at Vicinity Centres in Melbourne. This is an exciting opportunity to work closely with our Regional Brand and Marketing Manager to develop and implement a brand strategy and annual marketing plan for our centres.Key ResponsibilitiesLead the development of each centre's Vision Strategy...

  • Marketing Strategist

    4 weeks ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    About the RoleWe are seeking a highly skilled Marketing Strategist to join our team at Vicinity Centres. As a key member of our marketing team, you will be responsible for developing and implementing effective marketing strategies to drive customer engagement and sales growth in our centres.Key ResponsibilitiesDevelop and execute comprehensive marketing...

  • Strategic Marketing Lead

    3 weeks ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    About the RoleVicinity Centres is seeking an experienced Strategic Marketing Lead to join our team. As a key member of our marketing team, you will be responsible for developing and implementing strategic marketing plans to drive business growth and customer engagement.Key ResponsibilitiesDevelop and execute comprehensive marketing strategies that align with...

  • Assistant Centre Manager

    6 months ago

    Melbourne, Australia Gough Recruitment Full time

    Excellent opportunity with employee benefits & growth potential - Looking at moving to NSW? One of Sydney's most extensive shopping destinations - ASX Listed REIT; Sub-regional asset **The Company**: Are you looking at making the move to NSW? This opportunity is with an ASX-listed REIT with 30 plus billion of assets under management across multiple asset...

  • Valet Parking Attendant

    4 weeks ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    About UsAt Vicinity Centres, we pride ourselves on providing exceptional customer experiences. Our team members are the face of our brand, and we're seeking a Valet Parking Attendant to join our Guest Experience team.Job SummaryWe are looking for a skilled and friendly individual to provide centre communication, coordination, and information services to our...

  • Executive Assistant

    6 months ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management Reference: 25277 - **Full time ongoing role**: - **...

  • Executive Assistant

    5 months ago

    Melbourne, Australia The Royal Women's Hospital Full time

    Location: Melbourne | Northern Metropolitan Job type: Not provided Organisation: The Royal Women's Hospital **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management Reference: 25277 - **Full time ongoing role**: - **...

  • State Activation Coordinator

    6 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive Salary On Offer- Contact: - Frederica Puttick**About the Company** Our client is a driving force in an industry undergoing a transformative journey, the result of a visionary partnership between two influential entities. Their program seeks to reignite a sense of community shopping, placing...

  • Head of Distribution Centre Operations

    5 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Highly Attractive Salary Package + Benefits- Contact: - Luke Gunn**About our Client** Our client is a high profile service provider headquartered in Melbourne. Their organisation has recently experienced rapid growth and transformation and as a result they currently have an amazing opportunity available...

  • Marketing and Communications Coordinator

    1 month ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    Job Summary:The Marketing Executive is a key role within Vicinity Centres, responsible for the tactical execution of marketing activities and campaigns to deliver marketing objectives for the centre and drive the best customer experience for the centre's community.Key Responsibilities:Support the Regional Brand & Marketing Manager in the development of...

  • Media Officer, Activity Centres

    1 week ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Full Time - Fixed Term Organisation: Department of Transport and Planning **Salary**: $109,730 - $132,764 Occupation: Other Reference: 6369 **About the Role** The Activity Centre Division works across State Government and with local government, industry and the community to implement the Government’s Activity...

  • Executive Assistant

    3 weeks ago

    Melbourne, Australia NEXTDC Full time

    **Company Description** At NEXTDC we are building the heart of Australia’s high-tech future. We design, build and operate world class, next generation data centres, using cutting edge, environmentally efficient infrastructure to service the broad requirements of local and international companies. NEXTDC is an exciting ASX 100-listed technology company,...

  • Data Centre Operations Manager

    2 weeks ago

    Melbourne, Victoria, Australia CDC Data Centres Full time

    About UsCDC Data Centres is a leading operator of sovereign, secure data centre facilities in Australia.Headquartered in Canberra with multiple facilities across the ACT, NSW, VIC and New Zealand, we provide world-class data centre configurations that support co-location, containerised and hyperscale compute environments.We strive to create an inclusive...

  • Data Centre Operations Manager

    4 weeks ago

    Melbourne, Victoria, Australia CDC Data Centres Full time

    About UsCDC Data Centres is a leading operator of sovereign, secure, world-class data centre facilities in Australia.Our mission is to attract, retain, and grow the world's best data centre team.About the RoleThe Lead Service Technician will oversee a team of skilled technicians responsible for the maintenance, repair, and response of critical systems,...

  • Marketing Professional

    1 month ago

    Melbourne, Victoria, Australia Vicinity Centres Full time

    Role Overview As a Marketing Professional at Vicinity Centres, you will play a critical role in delivering marketing objectives for our centres and driving customer engagement. Your key responsibilities will include the tactical execution of marketing activities and campaigns, as well as the development of marketing strategies aligned with our asset segment...

  • Executive Assistant

    3 weeks ago

    Melbourne, Australia NEXTDC Ltd Full time

    Company DescriptionAt NEXTDC we are building the heart of Australia’s high-tech future. We design, build and operate world class, next generation data centres, using cutting edge, environmentally efficient infrastructure to service the broad requirements of local and international companies.NEXTDC is an exciting ASX 100-listed technology company, operating...