Executive Assistant

3 months ago

Melbourne, Australia The Royal Women's Hospital Full time

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: The Royal Women's Hospital

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 25277
- **Full time ongoing role**:

- ** Parkville location, with multiple public transport options available**
- ** Salary Range $72,800 - $80,709 + salary packaging + super + 5 weeks annual leave**

The Royal Women’s Hospital is Australia’s first and most trusted tertiary hospital dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

**About the Department**

The Executive Team provides functional and clinical leadership for the Women's. The Executive Support Team supports the Executive Leadership Team with a variety of activities, from critical analysis and synthesis of information to business administration and personal assistance.

**About the role**

As an Executive Assistant you will provide expert support to a portfolio of Directors. A regular day will see you undertake activities such as:

- Developing and distributing of a variety of professional correspondence, both internally to staff or stakeholders or to external suppliers or contacts; this may take the form of documents such as memos, professional letters, bulletins and agreements
- Maintaining effective standardised systems to manage Director workflow including daily creation of briefing folders containing activities and all relevant material and tasks required for that day
- Organising and administering meetings / committees / events/ lectures including booking venues, inviting attendees, preparing agendas and taking accurate minutes
- Sourcing data from internal and external providers, including documentation and presentation of findings in a clear and effective format which may include graphic representation and reporting

**About you**

You will be someone with excellent communication and interpersonal skills, including the ability to rapidly build and maintain strong, collaborative working relationships with a diverse range of stakeholders. You’ll maintain a high level of integrity, professionalism and confidentiality?with ease, and be comfortable operating both within a team environment and autonomously.

You’ll bring with you:

- Demonstrated experience working as an Executive Assistant to an Executive Management Team?
- Advanced computer skills including the MS Office suite, and strong writing, editing, and proofreading skills??
- Highly developed organisational skills with the ability to manage a range of tasks with competing priorities and tight timelines??
- Expertise in organising meetings and events for Executive Management including minute taking with proficient and accurate typing ability

**Our benefits**

At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
- Public transport options at our doorstep and end of journey facilities for cyclists
- Onsite childcare centre and breastfeeding rooms
- Mentoring, learning and career development opportunities
- Five weeks annual leave, monthly ADO’s and purchased leave options

**Inclusion and belonging**

**Join us

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