Trainee - Payroll Administration Assistant

5 months ago

Newcastle, Australia Skout Solutions Full time

What's On Offer
- Casual contract for Payroll administration assistant.
- Full training provided.
- Competitive rate ranging from $25-$30ph base rate. Hybrid working environment once fully trained.

About the Role

We are seeking expression of interest for an entry-level Trainee Payroll Administration Assistant for a casual contract position with client Ventia based in Carrington, NSW.

As a Payroll Assistant, the purpose of this role is to ensure the efficient support to Supervisor, Payroll, HR, and employees in regards rosters and time sheeting requirements across the NSW Schools Cleaning Contract, in all regions. As well providing ongoing education to all in regard to the Award.

Key Duties & Responsibilities
- Assist with validating weekly payroll for all wages employees, in accordance with established processes and guidelines, to prevent payment errors, in accordance within time frames agreed between the Contract and Shared Services (as required).
- Assist with maintaining a high-volume inbox by sorting into categories and attending to pay queries and requests for information in a timely manner as agreed between the Finance Team and the Operational Team
- Be the first point of contact in the rostering hot-line and conduct the phone conversations in a professional manner. Ensure issues are resolved within a timely manner as agreed between the Finance Team and the Operational Team. Follow up with Cleaners and Supervisors as required to resolve the issue.
- Act as a point of call for all wages employees, resolving payment errors and preventing recurrence
- Assist with casual verification.
- Follow up on over-payments in accordance with the procedure once initial over-payment letter has been created.
- Sending out HR letters to employees and archiving them according to procedure.
- Assist with validation of employee contract changes requested by Supervisors; forward accurately completed forms to HR and Payroll.
- Following up on terminating and new employees to ensure they get paid accurately and in a timely manner in accordance with the award.
- Assist in aspects of implementation of time and attendance system.
- Reconcile Leave request and Medical Certificates are received to ensure correct SL payments.
- Proactively review BAU processes and systems, identifying areas of opportunity in efficiency, effectiveness, customer service or profitability.
- Support team members during periods of planned leave, providing support and assistance to new and/or replacement team members.
- Any other related duties and ad-hoc projects as requested from time to time.
- Assisting and supporting others within the Finance team.

Skills & Experience required:

- An ability to provide exceptional customer service skills with the focus on the employee as the customer.
- An ability to provide education and training to both Supervisor and Employee on current processes.
- An ability to work flexibly and adaptively in a complex environment with multiple stakeholders.
- Flexible attitude to working hours to meet deadlines and demands.
- High Level of attention to detail, initiative, analytical and problem-solving skills
- Ability to learn quickly when facing new situations and open to change.
- Demonstrated high levels of mental resiliency.
- Ability to how to navigate and do simple tasks in the Microsoft office suite (excel, word, outlook).

**Requirements**:

- Able to obtain and maintain a National Police Clearance Check and Working with Children's Check.
- Valid Driver's Licence and own reliable transport to get to and from site.

The Company

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, women, veterans and spouses and people with disabilities.

How to Apply

  • Payroll Administrator

    4 weeks ago

    Newcastle, New South Wales, Australia BRADKEN Full time

    About the Role:As a Payroll Coordinator at Bradken, you will play a vital role in ensuring the accurate and timely processing of payroll and administrative functions. Reporting to the HR Services Lead – APAC, you will be responsible for managing the processing of weekly and fortnightly payrolls in Australia, as well as overseeing the time and attendance...

  • Payroll Support Officer

    4 weeks ago

    Newcastle, New South Wales, Australia Calvary Care Full time

    About the RoleThe Payroll Support Officer will play a vital role in facilitating the production of a national payroll service across the Calvary Organisation within a shared service model.Key Responsibilities:Assist payroll officers in ensuring effective monitoring, maintenance, and delivery of administrative duties associated with payroll...

  • Payroll Support Officer

    1 month ago

    Newcastle, New South Wales, Australia Calvary Care Full time

    About the RoleThe Payroll Support Officer will play a crucial role in facilitating the production of a national payroll service across the Calvary Organisation. This position is part of a shared service model, where the successful candidate will work closely with the team to ensure effective monitoring, maintenance, and delivery of administrative duties...

  • Assistant Payroll Manager

    5 months ago

    Newcastle, Australia Mane Consulting Full time

    Permanent - Newcastle, New South Wales - Posted 1 hour ago - Up to AU$120000.00 per annum USD / Year - Salary: Up to AU$120000.00 per annum **Assistant Payroll Manager Needed!** **Location**: Newcastle outskirts **Responsibilities**: - Assist the Payroll Manager in processing pays for 1000+ employees across 11 entities and 23 sites. - Handle complex...

  • Roster Administrator and Payroll Specialist

    1 week ago

    Newcastle, New South Wales, Australia BaptistCare Full time

    About the roleWe are seeking an experienced Roster Administrator and Payroll Specialist to join our team at BaptistCare. This is a permanent full-time opportunity that will involve delivering rostering and administrative functions for our aged care services.This position requires excellent communication and organisational skills, with the ability to work...

  • Payroll Administrator for Bradken Australia

    2 weeks ago

    Newcastle, New South Wales, Australia BRADKEN Full time

    About the OpportunityBradken is a global leader in designing, manufacturing and supplying wear products and services for mining equipment. As a Payroll Coordinator, you will be part of our 3000-strong global team contributing to over 100 unique professions and trades.The RoleWe are seeking a detail-oriented and organized professional to deliver high-quality...

  • Payroll Officer/administrator

    5 months ago

    Newcastle, Australia Stowe Australia Full time

    **Stowe Australia** is a family-owned electrical contracting firm operating since 1910. With over 1500 full-time employees, we recognise that our most important assets are our people. **About the role....** Our Cameron Park office requires a full-time Payroll Officer/Administrator to work with our Client Service & Project Management teams. Your tasks will...

  • Executive Assistant

    5 months ago

    Newcastle, Australia Calvary Full time

    #516881 Executive Assistant Emergency Department Calvary Mater Newcastle Permanent Full-Time Permanent Full-Time **Salary Classification**: Administration Officer Level 6 Year 1-2 **Remuneration**: $39.14-$40.07 per hour excluding any applicable loadings, and superannuation. About the role The Executive Assistant works with the Emergency Department...

  • Payroll Support Officer

    2 months ago

    Newcastle, Australia Calvary Full time

    Progress with purpose at one of Australia’s largest health care providers Get ahead with salary packaging, benefits and professional development in a supportive team environment Fixed-Term leave coverage position Flexible -Hybrid working arrangements available About the role The role of Payroll Support Officer is to assist the team in facilitating the...

  • Business Administration Trainee

    6 months ago

    Newcastle, Australia HIA Apprentices Full time

    Fantastic opportunity for a Junior Office Trainee - Earn while you learn - Quality training This is your chance to take on a 12 month Junior Traineeship and gain a **Certificate III in Business Administration**. The position is located in Newcastle NSW. - Collaborating Information - Preparing files, briefs and documentation - Filing, faxing, photocopying,...

  • Payroll Support Officer

    6 months ago

    Newcastle, Australia YanCoal Full time

    Are you looking to grow and learn more about Payroll? We have an excellent opportunity to work with our amazing payroll team and be an integral part by supporting the team. - **Full time permanent opportunity based in Newcastle CBD**: - **Work for ASX listed mining organisation**: - **Hybrid work model and a generous well-being program** **Who we...

  • Payroll Officer

    6 months ago

    Newcastle, Australia Calvary Full time

    #518424 Payroll Officer Human Resources Department Calvary Mater Newcastle An exciting opportunity for an experienced Payroll professional to join a supportive and dynamic team environment. Fixed-Term (6 months) Part-Time (Leave relief) (20-24 hours per week). **Salary Classification**: Administration Officer Level 5 Year 1-2. **Remuneration**:...

  • Payroll Support Officer

    2 months ago

    Newcastle, Australia Calvary Care Full time

    Progress with purpose at one of Australia’s largest health care providers Get ahead with salary packaging, benefits and professional development in a supportive team environment Fixed-Term leave coverage position Flexible -Hybrid working arrangements available About the role The role of Payroll Support Officer is to assist the team in facilitating the...

  • Administration Assistant/receptionist

    6 months ago

    Newcastle, Australia The Better Clean Team Full time

    Are you looking to level-up your skill set? Looking to join a team where your skills are valued? This is the position for you! We are a cleaning and cleaning training company. Our brands include: The Better Clean Team, Grow My Cleaning Biz and The Australian Cleaning Academy. We are a team with a servant heart and are very passionate about seeing our...

  • Payroll Officer

    5 months ago

    Newcastle, Australia Calvary Full time

    Progress with purpose at one of Australia’s largest health care providers Get ahead with salary packaging, benefits and professional development in a supportive team environment Permanent full-time opportunity Location - Warabrook, NSW About the role The role of Payroll Officer - Workers Compensation is to facilitate and process workers compensation...

  • Senior Administrative Assistant

    3 weeks ago

    Newcastle, New South Wales, Australia Calvary Care Full time

    About the Role:The Clinical Support Officer plays a vital role in assisting the Nursing Unit Manager in maintaining a high-quality clinical service. This includes administrative tasks, workforce management, and liaison with Human Resources and Payroll.Key Responsibilities:Workforce matters, including rostering, leave coverage, and staff replacement.Liaising...

  • Business Development Trainee

    3 weeks ago

    Newcastle, New South Wales, Australia City of Newcastle Full time

    About the RoleThe City of Newcastle is seeking a Trainee Business Services professional to join our Planning & Environment team.As a Trainee Business Services, you will be part of a professional, dedicated, and passionate team that supports professional development opportunities.You will gain a broad range of skills and capabilities, including general...

  • Payroll Specialist

    6 months ago

    Newcastle, Australia YanCoal Full time

    Yancoal is looking for a Payroll Specialist, who will be an SME for Payroll processes and systems for a 12-month Parental leave cover - **Competitive remuneration package, with generous well-being program**: - **12 months fixed term, parental leave cover**: - **Based in Newcastle CBD, Hybrid working available.** **Who are we?**: Welcome to Yancoal. For...

  • Payroll Coordinator Specialist

    2 weeks ago

    Newcastle, New South Wales, Australia BRADKEN Full time

    About the Role: At Bradken, we are committed to equipping the resource sector to sustainably advance society. As a Payroll Coordinator, you will be part of a global leader in the design, manufacture, and supply of wear products and services for mining equipment. Our strong global team members are proud of the innovative solutions we provide to our customers...

  • Payroll Manager

    5 months ago

    Newcastle, Australia YanCoal Full time

    Lead the payroll function with your leadership and management skills for Yancoal **Who we are**: Welcome to Yancoal Australia. For nearly 20 years we have been supporting the prosperity of Australia. With over 4,500 people working across our operations in New South Wales, Queensland and Western Australia, our team is made up of experts in their field. From...