Event Coordinator
3 days ago
Well established events agency with high calibre clients
- Fun company culture with flexible work arrangements
- Domestic travel and travel allowance
Are you an Event Coordinator extraordinaire? Do you love logistics, building registration sites and travelling throughout Australia to assist onsite at conferences and events? We are seeking a highly organised Event Coordinator to support on logístically challenging events from the client brief to the final account.
**The role**:
Our client is an established professional conference and event management company specialising in corporate conferences and events. This role is perfect for an Event Administration Assistant or Group Travel Coordinator looking for their next career opportunity.
- You will co-ordinate the organisational planning, preparation, and operational requirements of a variety of small events and assist with large meetings and events, whilst taking direction from event managers and senior managers
- You will organise and coordinate site inspections where required for staff and clients
- Manage all event data in Events Air and co-ordinate delegate registration process
- Delegate management and communication
- Travel management, including group flights, hotel accommodation and transfers
- Supplier and venue research and management
- Co-ordinate theming, activities, entertainment and production requirements with client and supplier with limited senior supervision
- Ability to work within budget and deadlines to meet high operational standards
- Developing WIP meeting agendas, attending WIP meetings, as well as being responsible for the meeting minutes
- Budget and invoice management
- Invite & collateral design & print management
- Client and stakeholder management
- A minimum of 1-2 year’s work experience in an Events Agency/PCO or Travel Management Company will be highly advantageous. A similar style role in a hotel or association environment will also be looked upon favourably
- RSVP management experience through online events management tool required (Events Air preferred, but will consider other systems such as CVENT, eTouches etc)
- Group travel coordination experience preferred
- Event operations and logistics experience preferred
- Self-motivated with a proactive hands-on approach
- Strong written & verbal communication and time management skills
- Strong project coordination abilities - planning, coordinating and successful delivery of the event content and collateral for the conference
- Strong Microsoft suite proficiency (Word, Excel, PowerPoint)
- Valid drivers’ licence is preferred
- Ability to travel both domestically and internationally when required
- You will possess the resilience to handle a fast-paced working environment, be able to work autonomously, with a passion for excellence
**Salary & benefits**:
- $55-65K plus super plus travel allowance
- Vibrant team culture and creative work environment
- Career development opportunities
- An opportunity to grow into an industry leader
**THE MONDAY GROUP** is a specialist recruitment agency and executive search firm for the events, experiential marketing, hotel & hospitality industries.
Working with clients Australia wide, we are a team of modern recruiters who value relationships and possess deep industry networks.
Harnessing savvy recruitment sourcing techniques and cutting-edge recruitment technology, we specialise in placing mid to senior-level professionals in Event Management, Experiential Marketing, Hotel Management and Executive Hospitality Management roles.
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