Document Controls Specialist
2 months ago
IPS has an exciting opportunity for a **Document Control Specialist** to manage the storage and transmission of project documents produced by IPS, IPS's clients, and IPS's vendors, subcontractors, and consultants. _This is a work from home role with the expectation that you'll be able to attend occasional team meetings in _**Melbourne, VIC**_._
In this position, you'll ensure compliance with corporate document conventions, including numbering and approvals; as well as ensures compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements.
You will work with Project Managers to establish document distribution plans for each assigned project. You will maintain document distribution systems and schedules for assigned projects based on client, project, and contractor requirements. You will expedite review, approval, and distribution of supplier and internally produced project documents. You will establish and maintain paper and electronic files for assigned project in accordance with corporate requirements and will generate reports to meet project requirements.
You will support preparation of transmittals for engineering and procurement documents. You will arrange cataloging, packaging, long-term storage and disposal of project documents at time of project closeout. You will attend project coordination meetings as required and provide status of engineering documents, procurement documents, and submittals as requested by project and design managers.
**Qualifications and Requirements**
- A minimum of 5 years of document control experience in the A/E/C industry
- Life sciences experience would be preferred but not required
- Experience with and flexibility with different software (ie Procore, BIM360, Bluebeam Studio, etc) would be a bonus
- QA experience would be a bonus as well
- Must be desirous of learning new skills and taking on new challenges
**Demonstrated competencies**
- Exhibits an entrepreneurial spirit by consistently seeking new opportunities to add value to the organization. Also strives for excellence in all aspects of job performance.
- Approaches their work enthusiastically with a contagious energy and drive that shows everyone they love what they do.
- Is capable and willing for upholding the highest level of professionalism by maintaining the Health, Safety, and Welfare for all their projects and occupants that will inhabit these projects.
- Shows competency in finding meaningful purpose and maintaining the upmost level of pride in their work.
- Displays creativity and innovation by continually working to improve solutions, tools, methods and service delivery system.
- Conducts oneself with an uncompromising commitment to the welfare of our clients and each other. Must act in an ethical, professional and respectful manner at all times.
- Is willing and able to maintain composure under pressure in order to meet schedule deadlines and budgets.
- Is willing to keep an open mind and respect co-workers ideas even if disagreeing
- Exhibits the ability to build and sustain long term relationships of mutual value through teamwork.
- Is driven to succeed and committed to goal attainment.
**About Us**
IPS is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill,and passion, IPS provides technical consulting, architecture, engineering, project controls, construction management, and CGMP compliance services for technically complex life sciences development and manufacturing facilities worldwide. With the newest acquisition of Linesight, IPS has over 2,800 professionals in 45+ offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. Linesight specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industrial.
IPS is an inclusive and equal opportunity Employer committed to creating a positive, supportive and inclusive environment for all Employees. IPS will provide accommodations throughout the recruitment and selection process to applicants with disabilities, as requested. If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.
Pay: $73,119.03 - $138,149.31 per year
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Melbourne VIC: Reliably commute or planning to relocate before starting work (required)
Work Authorisation:
- Australia (required)
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