Document Controller
2 months ago
Location: Melbourne | CBD
Job type: Full time
Organisation: Department of Jobs, Skills, Industry and Regions
**Salary**: $105,479 - $127,621
Occupation: Administration/Secretarial
Reference: VG/081956A
The Department of Jobs, Skills, Industry and Regions is firmly focused on driving a strong and resilient economy that benefits all Victorians - by creating more opportunities for people through jobs and skills; supporting businesses and industries to grow and prosper; and building vibrant communities and regions.
Established on 1 January 2023, our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. We oversee various public entities, including public corporations, regulatory authorities and specialist boards.
Our values are accountability, integrity and respect, and underpin everything we do.
**The Role**
Reporting into the Project Services Director, you will be responsible for the development and maintenance of an integrated document management system to ensure the timely, accurate and efficient preparation and management of documents and compliance with the organisation's policies and industry best practice. As Document Controller you will control the internal and external dissemination, receipt and compilation of records, images, data, and evidentiary documents for the project. As the technical authority, you will work across the business teams to ensure version control, quality, consistency, and template compliance requirements are met.
**The position has the following key accountabilities but not limited to**:
- Implement a Project Document Management System through the establishment and implementation of an efficient project-related document control register, database and hard copy filing system.
- Manage the registration, receipt, filing, retrieval, disposition, and transmission of engineering documentation, technical manuals, GIS data, services briefs, drawings, reports, schedules, registers, specifications, transmittals, and presentations
**The Team**
The position of Document Controller forms a part of the Trade and Investment branch in the Global Victoria group.
Invest Victoria is the Victorian Government's key economic development agency which is responsible for: setting investment strategy for the State and guiding its implementation; attracting and leading foreign direct investment opportunities; leading investment opportunities of state significance; providing information, support and facilitation services for investors; leveraging additional economic development benefits and investment outcomes from a range of government activities such as procurement; enhancing whole-of-government mechanisms (such as facilitation services and financial incentives); identifying and advising on areas to improve business investment environment; and managing and coordinating the State's investment pipeline.
**Further Information**
For a confidential discussion, please contact Annie Farrow, Director Project Services on 0418 293 419.
Applicants will be required to comply with the Department of Jobs, Skills, Industry and Region's (department's) COVID-19 Vaccination requirements, as outlined in the department's COVID-19 Vaccination requirements policy and in line with the department's obligations under the Occupational Health and Safety Act 2004, directions, policies or procedures, including but not limited to any requirement to provide evidence of vaccination status.
- We respect and welcome people of all backgrounds, genders, sexualities, abilities, and cultures._
**How to Apply**
**Applications close at midnight on Monday, 22 May 2023.
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