Conference and Events Coordinator

7 months ago

Cremorne, Australia My Australia Direct Pty Ltd Full time

Our client is looking to hire a Conference and Events Coordinator who will be able to manage the end-to-end planning, organising and execution of sensational events most efficiently and cost-effectively on behalf of our client. This includes, but is not limited to, Trade Shows, Conferences (national and local) and Company Events and Fortnightly Teleconferences.

This is a full time position with annual earnings of $70,000 plus superannuation.

**About this role**:
This role is responsible for coordinating and attending intrastate and interstate industry events on behalf of our Suppliers, as well as preparing the brand’s products for exhibition.

Your responsibilities will include:

- Managing calendar of events for relevant industry and the business events
- Monitor and co-ordinate event budgets (including individual brand contribution and the business related event expenses)
- Coordinate transport, flights and accommodation for attendees for the duration of the event
- Liaise with external stand build company to create bespoke stand builds ensuring compliance with event specifications
- Coordinate and oversee stand set-up on site
- Adhere to bump-in and bump-out timelines to ensure seamless execution
- Manage 3PL in line with bump-out dates to ensure effective transporting of stock, etc back to office and/or sheds
- Provide correct assets in line with final delegate numbers for each conference (including floor stand, sample stock, display stock, point-of-sale, furniture, marketing banners, etc)
- Create specific conference supplier deal sheets and ensure loaded into Salesforce for execution
- Ensure all relevant conference information is communicated to team (for example, OH&S requirements, mandatory work safety accreditations, etc)
- Coordinating attendance of staffing of stand at events
- Organise schedule for team (including breaks, meals, etc)
- Monitor meal allowance allocations for team members for duration of conference
- Complete and return the ‘GCCEC Pre-event Health and Safety Checklist Form’ (APP only)
- Supply company logos to conference facilitators
- Register attending suppliers
- Register attending Rocket team members

Your key objectives are to oversee and coordinate both of our business and pharmacy retailer conferences and events, including (but not limited to):

- Australian Pharmacy Professional Conference (APP)
- Discount Drug Store Conference
- Terry White Chemmart Conference
- Chempro Conference
- AMCAL Conference
- Blooms Conference
- Wholelife Conference
- Priceline Conference
- Our business National Conference
- Our business internal events, including Team and End-Of-Year events

**Relevant skills and experience**:
You‘ll be energetic, solution focused, organised and thrive in a fast-paced sales environment. A multi-tasker with a can-do mindset to handle the day to day and navigate the unexpected, you’ll have the following:

- Relevant Diploma qualification
- At least 3 years' experience in event planning/co-ordination, both virtual and face-to-face
- Experience in conference planning and organisation
- Strong organisational skills
- Excellent written, verbal and interpersonal communication skills
- Experience in budget planning and financial management
- Ability to work to deadlines
- ‘Big Picture’ thinking; an ability to project manage and oversee events from conception to completion

**Salary**: $70,000.00 per year

Schedule:

- 8 hour shift

Ability to Commute:

- Cremorne, VIC (preferred)

Ability to Relocate:

- Cremorne, VIC: Relocate before starting work (preferred)

Work Location: In person

  • Event Logistics Coordinator

    4 months ago

    Cremorne, Australia Damm Fine Food Co Full time

    **About Us**: At Damm Fine Food Co., we specialise in delivering exceptional event experiences through meticulous planning, seamless logistics, and a commitment to excellence. We are seeking a dynamic Event Logistics Coordinator to join our team and ensure our operations run smoothly from the warehouse to the events. We are seeking someone who has either...

  • Catering & Events Manager

    7 months ago

    Cremorne, Australia EARL Catering Full time

    EARL Catering We are recruiting a hospitality, communications and catering professional to become the face of Peer Group catering & events, encompassing EARL Canteen & Dame Melbourne. - Established, quality focused Melbourne brand - Personal development opportunities within a dynamic hospitality group - Work with a supportive, social and fun team Requiring...

  • Board and Investor Relations Assistant

    2 months ago

    Cremorne, Australia Accent Group Full time

    Accent Group Limited is the leading digitally integrated retail and distribution business in the Apparel and Footwear performance and lifestyle market in Australia and New Zealand. With over 850+ stores, 34 brands and over 30+ online platforms. Our brands include; Glue, Platypus, Skechers, Hype DC, Vans, Dr. Martens, Subtype, The Athletes Foot, CAT, Merrell,...

  • Event Supervisor Casual Damm Fine Food Co

    2 weeks ago

    Cremorne, Australia Damm Fine Food Group - Damm Fine Food Co Full time

    Damm Fine Food Group - Damm Fine Food Co Damm Fine Food Co. have a great opportunity for a seasoned hospitality professional, looking to get out of the restaurant game and into the super exciting world of events. - Fun and Excellence Driven Team - Training and Coaching Provided - Career Development & Role Progression Fast On Your Feet? A Good Leader and...

  • Advertising & Partnerships Coordinator

    2 weeks ago

    Cremorne, Australia Pedestrian Group Full time

    Company Description Pedestrian Group is Australia’s leading youth-centred publisher, reaching a unique audience of more than 4.16 million Aussies per month, and more 18 to 39-year-olds than any other publisher. It’s home to PEDESTRIAN.TV, VICE Australia, Refinery29 Australia, Lifehacker Australia, Gizmodo Australia, and Kotaku Australia, as well as Open...

  • Marketing Agency Project

    4 days ago

    Cremorne, Australia ARROW VANE Full time

    Got your finger on the pulse? Want to start somewhere you will learn and grow? Curious thinker, strong work ethic, awareness and integrity? Hybrid mix of Work-from-Home and our stunning HQ in Cremorne We need a super organised **Projects Coordinator / Graduate** star with the ability to grow an array of projects & clients with a small and adaptive...

  • Marketing Agency Project

    3 days ago

    Cremorne, Australia Arrow Vane Full time

    **Responsibilities**: Got your finger on the pulse? Want to start somewhere you will learn and grow? Curious thinker, strong work ethic, awareness and integrity? Hybrid mix of Work-from-Home and our stunning HQ in Cremorne We need a super organised Projects Coordinator / Graduate star with the ability to grow an array of projects & clients with a small...

  • Catering Coordinator

    3 weeks ago

    Cremorne, Australia EARL Catering Full time

    EARL Catering EARL Catering is recruiting a catering coordinator for a full-time position at our Cremorne HQ. Dream Monday - Friday roster and no nights! - Established, quality focused Melbourne brand - Professional, Melbourne based hospitality group to support, develop and grow with you. - Work with a supportive, social and fun team EARL is a premium...

  • Loss Prevention Coordinator

    2 minutes ago

    Cremorne, Australia Decjuba Full time

    **ABOUT US** At DECJUBA we’re all about effortless, edgy fashion to make you look and feel #AMAZING. Relaunched by Tania Austin in 2008, DECJUBA has become a leading retailer in Australia and New Zealand, growing our store footprint from just five stores into 140 stores and two online sites. We believe our greatest asset is our people. Our #DREAMTEAM is...

  • Project Coordinator

    2 weeks ago

    Cremorne, Australia Ventia Pty Limited Full time

    **About the role** Reporting to the Project Team Lead, the **Project Coordinator** will effectively co-ordinate the end-to-end project activities that lead to a successful **Wideband Panel** order completion. This will include but not limited to, include Order Receipt, Scoping & Quoting, Construction Planning, Construction Task Management, Reporting and...

  • Marketing Coordinator

    5 months ago

    Cremorne, Australia Hype DC Full time

    Hype DC is Accent Group's premium, limited and exclusive sneaker retailer. With almost 25 years as one of Australia’s leading premium sneaker destinations, Hype DC continues to deliver a curated world class assortment of sneakers to our customers. Here at Hype DC, we are obsessed and committed to our people, our team and our customers are at the heart of...

  • CRM Coordinator

    4 days ago

    Cremorne, Australia Decjuba Full time

    **ABOUT US** At DECJUBA we’re all about effortless, edgy fashion to make you look and feel #AMAZING. Relaunched by Tania Austin in 2008, DECJUBA has become a leading retailer in Australia and New Zealand, growing our store footprint from just five stores into 140 stores and two online sites. We believe our greatest asset is our people. Our #DREAMTEAM is...

  • Compliance Coordinator

    7 months ago

    Cremorne, Australia Taking Care Mobile Massage Full time

    **Discover a Rewarding Career Transition: Join Taking Care Mobile Massage as a Compliance Coordinator - Leverage Your Health Profession Expertise in Administration and Compliance!** Taking Care Mobile Massage is offering an exciting opportunity for those with a background in the health profession to join our positive and supportive office team! We're...

  • Marketing Assistant

    5 days ago

    Cremorne, Australia Accent Group Full time

    Accent Group Limited is the leading digitally integrated retail and distribution business in the Apparel and Footwear performance and lifestyle market in Australia and New Zealand. With over 750+ stores, 35 brands and 40 online platforms. Our brands include; Glue, Platypus, Skechers, Hype DC, Vans, Dr. Martens, Subtype, The Athletes Foot, CAT, Merrell, The...

  • Account Coordinator

    3 weeks ago

    Cremorne, Australia Domain Group Full time

    A great opportunity is available for an experienced Account Coordinator to join our team. You will enjoy providing our real estate clients with superior customer service; giving clients personalised care and assisting clients directly to maximise the value they receive from engaging with Domain Group products and services. In addition you will support new...

  • Retail Operations Coordinator Part Time

    5 days ago

    Cremorne, Australia Decjuba Full time

    **ABOUT US** At DECJUBA we’re all about effortless, edgy fashion to make you look and feel #AMAZING. Relaunched by Tania Austin in 2008, DECJUBA has become a leading retailer in Australia and New Zealand, growing our store footprint from just five stores into 140 stores and two online sites. We believe our greatest asset is our people. Our #DREAMTEAM is...

  • E-commerce Coordinator

    6 days ago

    Cremorne, Australia Decjuba Full time

    **ABOUT US** At DECJUBA we’re all about effortless, edgy fashion to make you look and feel #AMAZING. Relaunched by Tania Austin in 2008, DECJUBA has become a leading retailer in Australia and New Zealand, growing our store footprint from just five stores into 140 stores and two online sites. We believe our greatest asset is our people. Our #DREAMTEAM is...

  • Onboarding Project Coordinator

    4 days ago

    Cremorne, Australia Reece Group Full time

    Onboarding Project Coordinator **ABOUT REECE GROUP**: Reece Group is a leading Australian distributor of plumbing, waterworks, and HVAC-R products to residential, commercial and infrastructure customers. We're an ASX-listed company with more than 800 branches and 8,000 employees across Australia, New Zealand, and the United States. **ABOUT THE ROLE**: This...

  • Marketing Coordinator

    3 days ago

    Cremorne, Australia Accent Group Full time

    Accent Group Limited is the leading digitally integrated retail and distribution business in the Apparel and Footwear performance and lifestyle market in Australia and New Zealand. With over 750+ stores, 34 brands and over 30+ online platforms. Our brands include; Glue, Platypus, Skechers, Hype DC, Vans, Dr. Martens, Subtype, The Athletes Foot, CAT, Merrell,...

  • Compliance Coordinator

    3 days ago

    Cremorne, Australia Taking Care Mobile Massage Full time

    Are you after a positive and supportive work environment? Have you got a background in massage therapy, allied heath, nursing or aged care and enjoy administration and compliance? Do you want to join a company with the core values of commitment, respect, service, trust and care? We're looking for a Compliance Coordinator to join the team: - 3 days a week...