Executive Assistant

3 weeks ago

New Lambton, Australia Hunter New England Local Health District Full time

**Become an integral part of our team as an Executive Assistant, offering essential coordination and support to enable your **Surgical Service Manager and Medical Director** on their leadership path**

**Remuneration**: $73 551.21 - $75 219.36 Per annum + 11% Super + Salary Packaging

**Employment Type**:Permanent Full Time

**Position Classification**:Administration Officer Level 5
**Hours Per Week**: 38
**Requisition ID**: REQ484690

**Closing Date**:Sunday 26th May 2024

**Executive Assistant - Targeted**

**John Hunter Hospital /Awabakal Country**

**About the role**:
A Career at John Hunter Hospital is for people who want to make a tangible and lasting difference in our community. It is for people who are looking for choice and opportunity through the scope and scale of our roles, projects and the diversity of our people.

This is an exciting opportunity to join our organisation, which focuses on excellent patient care and first-class service delivery. As the Executive Assistant you will provide administrative support to the Surgical Services Manager and Medical Director.

In this role you will be working business hours Monday to Friday with some out-of-hours work required for minuting meetings.

Tasks include but are not limited to:

- Maintaining and monitoring the Surgical Service Manager and Medical Director’s diary and inbox, screening telephone enquiries, reviewing incoming and outgoing correspondence and tracking the progress of matters with deadlines or closing dates.
- Prepare reports and documents as well as draft complex correspondence on behalf of the service/unit.
- Entering daily roster changes, entering base rosters and triaging incoming communications.
- Recruitment process for positions that are direct reports to the Service Manager and Medical Director.
- Obtain quotes for goods and enter them into our procurement system.
- Provide secretarial support to meetings and committees.
- Assist with the preparation and management of time-critical communications and responses to internal and external stakeholders as directed.

**Where you’ll be working**:

- This is an opportunity to work for the largest employer in the region which services a population of more than 900,000 across the Hunter, New England, and Lower Mid North Coast areas. John Hunter Hospital is a Level 6, tertiary referral, major trauma and teaching hospital and is the largest hospital in the Hunter New England Local Health District. HNELHD has strong, innovative connections with the University of Newcastle and Hunter Medical Research Institute.
- As the largest employer in the region, we encourage our staff to use their knowledge, skills, and experience to innovate and challenge existing methods of operating for the benefit of our patients. Meeting the principles of excellence, every patient, every time.
- The NSW Government has committed $835 million to redevelop the John Hunter and John Hunter Children's Hospital. The John Hunter Health and Innovation Precinct project will deliver an innovative and integrated precinct with industry-leading facilities. The project will work in collaboration with health, education, and research partners to meet the current and future needs of the greater Newcastle, Hunter New England, and Northern NSW regions.
- Be part of a tightly-knit, dynamic team where each member's unique strengths combine to create a supportive, collaborative environment focused on achieving collective goals.

**Benefits**:

- Up to 12 allocated days off each year (for full-time employees).
- Four (4) weeks annual leave for temporary and permanent employees (pro-rata if part time).
- Fitness Passport.
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
- Working for a highly regarded public health facility, where supporting the local community is at the forefront of our business strategy.
- Career Development opportunity.

**About you**:

- Health Administration and Executive assistant experience is preferred however not essential.
- You will have great time management and organisation skills.
- You will be flexible and adaptable to a fast-paced and changing environment.
- You will have the ability to anticipate and meet the needs of management without instruction.

**Additional information**:

- An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
- We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

**Need more information?**
- Click here for the Position Description

**Information for Applicants**:
**This is a Category B position.** Recommended applicants will be reviewed for compliance with **NSW Health policy directive** **PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases** **for Category B positions prior to offer. **All new employees must

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