Executive Assistant

4 weeks ago

New Lambton, Australia Hunter New England Local Health District Full time

**_Join our team as an Executive Assistant, providing vital administrative support to the Adult and Paediatric Intensive Care Executive Team_**

**Employment Type**:Permanent Full Time

**Position Classification**:Administration Officer Level 4

**Remuneration**: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging

**Hours Per Week**:38

**Requisition ID**:REQ486684

**Applications Close: Sunday, 16th June 2024**

**Executive Assistant**

**Intensive Care Unit**

**Awabakal Country - John Hunter Hospital**

**About the role**:
The role of the Executive Assistant is to provide administrative support to the Medical Directors of the Adult and Paediatric Intensive Care unit. This position is also responsible for providing administrative support to the Senior Medical Team within the Adult and Paediatric intensive care unit.
- You will provide efficient and effective secretarial and administration support to the Adult and Paediatric Intensive Care Executive Team.
- You will maintain and monitor diaries, screen telephone enquiries, review incoming and outgoing correspondence and track the progress of matters with deadlines or closing dates.
- You will input rosters into Healthroster for senior medical staff and ensure all changes are entered prior to the closing of the pay period.
- You will prepare for meetings and conferences by sending meeting invitations, coordinating travel and accommodation, booking venues, catering, audio-visual equipment, teleconferencing facilities, and other resources as required to assist with attendance and facilitation of meetings and conferences.

**Where you'll be working**:
John Hunter Hospital is one of the busiest tertiary referral centres in Australia and the only trauma referral centre in NSW outside of Sydney. Our specialist staff are focused on meeting the needs of acutely ill and injured patients, providing care for both adult and paediatric patients throughout Newcastle, Lake Macquarie, and Northern NSW.

The John Hunter Hospital Intensive Care Unit (ICU) is a Level 6 referral centre for critically ill patients in the Hunter New England, Mid North Coast, and Northern NSW Local Health Districts. It is the default centre for Trauma, Neurosurgery, Stroke, Vascular, Cardiothoracic, and major General Surgery, as well as Interventional Radiology and Neuroradiology.

Our staff is our greatest asset, and we recognise that patient care is only as good as our team is.

**Benefits**:

- Sustainable Healthcare:Together towards zero.
- ADO's each month (for full time employees).
- 4 weeks annual leave (pro-rata for part time employees).
- Salary packaging options.
- Fitness Passport.
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals.

**About you**:

- You will possess strong problem-solving skills, with the ability to think on your feet, react quickly, and develop proactive solutions.
- You will need to be dynamic, driven, and an enthusiastic team player with exceptional communication and interpersonal skills.
- You will be committed to professional development and seeking to expand and develop your skills, whilst you share your expertise with the ICU Executive team.

**Need more information?**
- Click here for the Position Description.

**Information for Applicants**:
**An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.**

**We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.**

**This is a Category A position.** **Recommended applicants will be reviewed for compliance with** NSW Health policy directive **PD2023_022: Occupational Assessment, Screening and Vaccination against Specific Diseases** for Category A positions prior to offer.** All new employees must agree to comply with the requirements outlined in the policy.

**HNE Health employees may be eligible for a range of **benefits **such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.**

**Connect with us on **Facebook** **and** **LinkedIn****

**#AboriginalEmployment

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