Executive Assistant

2 weeks ago

New Lambton, Australia Hunter New England Local Health District Full time

**_By stepping into the role of Executive Assistant in our Emergency Department, you'll not only be supporting our medical professionals but also contributing to the well-being of our community during times of crisis. Join us in making a difference every day._**

**Employment Type**: Permanent Full Time

**Position Classification**:Administration Officer Level 4

**Remuneration**: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging

**Hours Per Week**:38

**Requisition ID**:REQ492010

**Applications Close: Sunday, 30th June 2024**

**Executive Assistant**

**Emergency Department**

**Awabakal Country - John Hunter Hospital**

**_This is a Category A position_**_. _**_Recommended applicants will be reviewed for compliance with_**_ _NSW Health policy directive _**_PD202_**_4_015: Occupational Assessment, Screening and Vaccination against Specified Infectious_**_ Diseases_**_ for Category A positions prior to offer._**_ _All new employees must agree to comply with the requirements outlined in the policy._

**About the role**:
As the Executive Assistant in our Emergency Department, you will play an important role in ensuring the seamless operation of our critical care service. You'll provide administrative and clerical support to 36 Staff Specialists, facilitating their efficiency and enabling them to focus on delivering high-quality patient care.

Your responsibilities will encompass a wide array of tasks, including managing diaries, booking and attending meetings, and meticulously documenting minutes for both the Emergency Department and Paediatric Emergency Directors. You'll provide essential administrative functions such as data collection, Staff Specialist roster management in Healthroster, and coordination of official travel and Temporary Employment Service Levy (TESL) for all our esteemed medical professionals.

You'll be involved in the recruitment process for our junior and senior medical staff. Your role will also involve liaising closely with Medical Directors to provide extensive support tailored to the unique demands of the Emergency Department and Paediatric Emergency.

**About the Team**:
Joining our team means immersing yourself in a supportive and collaborative environment where positivity and camaraderie thrive. We foster a culture that values teamwork, mutual support, and continuous learning. We prioritise finding individuals who embody our ethos and are eager to contribute to our dynamic and cohesive team.

**Working Hours and Environment**:
This full-time position offers stability with Monday to Friday hours from 8:00 AM to 4:30 PM, with flexibility options available. You'll find yourself working within a vibrant and inclusive workplace that prioritises personal and professional growth, providing ample opportunities for career development and advancement.

**Where you'll be working**:
Our Emergency Department is one of the busiest tertiary referral centres in Australia and the only trauma referral centre in NSW outside of Sydney. Our specialist staff are focused on meeting the needs of acutely ill and injured patients, providing care for both adult and paediatric patients throughout Newcastle, Lake Macquarie and Northern NSW.

Connected to the Emergency Department is an eight bed short stay unit for emergency patients requiring further observation and assessment. Our department is accredited with the Australasian College of Emergency Medicine for both adult and paediatric emergency medicine training. Within the larger Emergency Network we provide a number of comprehensive medical and nursing training and transition programs.

**About you**:

- Proficient in diary management and meeting coordination.
- Excellent organisational skills with a keen attention to detail.
- Preferably experienced in a healthcare environment.
- Demonstrated reliability and a strong sense of responsibility.
- A dedicated team player with a proactive mindset.
- Career-focused with a drive for continuous improvement.
- Ability to thrive both independently and collaboratively in a fast-paced setting.

**Benefits**:

- We're big on wellbeing in our unit.
- A social bunch too - we celebrate birthdays, have morning teas and cheese platter days
- Buddied up with the Administration Manager in your first week.
- Mandatory and ongoing training to expand your scope.
- Career development opportunity.
- Sustainable Healthcare: Together towards zero.
- ADO's each month (for full time employees).
- 4 weeks annual leave (pro-rata for part time employees).
- Salary packaging options.
- Fitness Passport.
- Employee Assistance Program (EAP) for staff and family members.

**Need more information?**
- Click here for the Position Description.

**Information for Applicants**:
**An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.***

**We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.**

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