Executive Assistant to Director

5 months ago

Melbourne, Australia City of Melbourne Full time

**Permanent, full-time position available**:

- **Work closely with the Director of our City Safety, Security and Amenity Team**:

- **$83,741 + 11% Superannuation**

We are the **City of Melbourne**, a City of possibility and place to be bold and inspirational.

We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.

**Together we Make the Difference #teammelbourne**

***

**How this position will Make the Difference to City of Melbourne**

The Community and City Services Division puts people, families and community at the forefront of our work. It strives to ensure that Melbourne is a city for all, one that is liveable, healthy and vibrant and meets the needs of a diverse and growing population. By providing high quality information, services, programs and spaces for our community and our customers, we are building strong, connected and engaged local communities that have the tools they need to meet their potential at all stages of life.

The City Safety, Security and Amenity Branch works with partners and stakeholders to enable and enhance a vibrant, safe and accessible environment for people living, working and visiting the City of Melbourne. The Branch provides support services to people experiencing homelessness and manages security and emergency responses for the municipality.

The Executive Assistant contributes to the objectives of the branch by providing office coordination and support. The role provides high level administrative and secretarial support to the Director City Safety, Security and Amenity.

The Executive Assistant’s role is to enhance the effectiveness of the Director and assist in ensuring the effective and efficient operation of the branch through a range of business support and office management activities. They will also ensure that the office of the branch is managed and presented in a professional, efficient, confidential, tactful and helpful manner.

**Selection Criteria**

All CoM employees will demonstrate an ability to articulate and demonstrate benefits of positive culture and
**City of Melbourne’s iCare values - Integrity, Courage, Accountability, Respect and Excellence**
- Extensive experience in administrative support within a fast-paced business environment, demonstrating the ability to anticipate business needs and multitask effectively
- Strong communication skills, and confident engaging and interacting with internal and external stakeholders, including Senior Leaders
- Previous experience in reviewing and preparing documents to a high level for business delivery
- relevant formal degree or relevant in advanced clerical/administrative skills
- Strong customer service focus - ability to demonstrate professionalism, discretion, assertiveness, and the ability to maintain confidentiality.
- Proactive and independent approach to workflow management, exercising sound judgment in decision-making and ability to adapt to new systems and processes.

By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city. Together, we champion difference, celebrate achievement and recognise positive impact.

**How to apply**
- Attach your resume
- Attach a cover letter addressing the selection criteria and how your previous experience relates to the role (two pages maximum)

Please address your covering letter to **Dean Robertson - Director City Safety Security and Amenity**

Applications will be accepted up until

To view the physical requirements of this position, please see below under Position Information.

As part of our recruitment process, the successful applicant will be required to undergo a police check, medical/ health declaration form and have a current Working with Children Check.

If you have any questions regarding our recruitment process, please read our FAQ's - City of Melbourne - Recruitment Frequently Asked Questions

For information about the broader collection and use of personal information by the City of Melbourne, please refer to our Privacy Policy

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