Executive Assistant to The Executive Director

2 weeks ago

Melbourne, Australia Australian Health Practitioner Regulation Agency (AHPRA) Full time

**Job no**: V14092
**Work type**: Fixed Term Full Time
**Location**: Brisbane, Melbourne, Any - Any location
**Categories**: Administration

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

Ahpra is committed to providing a culturally safe work environment that reflects the diversity of the communities in which we operate and serve.

In the role, you will be required to provide executive support in a busy environment, including planning and managing activities within agreed time frames, and working collaboratively across the Directorate’s Leadership team, the National Executive and Ahpra more broadly.

You are a proactive professional with a talent for managing competing priorities and as the Executive Assistant to the Executive Director you’ll play a pivotal role in providing high-level, confidential support. This position ensures the smooth operation of the ED’s office by managing schedules, facilitating communication, and collaborating with key stakeholders across the organisation.

**What we look for in a person**
We are seeking a dedicated, highly organised person with exceptional interpersonal and communication skills. Your ability to exercise sound judgment, manage sensitive information with discretion, and adapt to a dynamic environment will set you apart. At Ahpra, we value professionals who can think ahead, problem-solve independently, and drive continuous improvement in systems and processes.

Your expertise in building strong relationships and effectively liaising with stakeholders will be instrumental in this role. We’re looking for someone with a strong understanding of executive office operations, paired with a commitment to supporting the regulatory work that protects the public and strengthens Australia’s health workforce.

Ahpra requires all employees to comply with Ahpra policies, including our **Flexible working policy**.

**Your experience includes**:

- Extensive experience providing executive-level support in a complex organisation, ideally in the public or corporate sector.
- Proven ability to make informed decisions, manage competing priorities, and resolve issues independently.
- High-level communication skills, including preparing agendas, minutes, and professional correspondence.
- Exceptional interpersonal skills, with experience representing organisations to senior stakeholders.
- Strong organisational capabilities and proficiency in implementing effective office systems.

**What you will be doing**:

- Providing comprehensive and confidential administrative support to the ED and leadership team.
- Managing the ED’s calendar, appointments, and related activities with precision and efficiency.
- Coordinating correspondence, prioritising tasks, and ensuring timely follow-up on key matters.
- Building and maintaining strong relationships with internal and external stakeholders.
- Driving improvements in office processes and supporting project delivery to enhance outcomes.
- Work/life balance with the flexibility to work both in the office and at home - the best of both worlds.
- A friendly and supportive working culture with an active social club
- Open plan workspaces in a 5-star rated building in a central location.
- Attractive salary of $99,550 plus superannuation and leave loading

**To apply**
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
- Applications must be submitted by Sunday 15 December 2024
- Ahpra acknowledges the Traditional Owners of Country throughout Australia and their continued connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and Elders past, present and emerging._
- With respect, no agencies please_

**Advertised**: 05 Dec 2024 E. Australia Standard Time
**Applications close**: 15 Dec 2024 E. Australia Standard Time

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