Executive Assistant
1 week ago
As the Executive Administrative Officer, you will play a pivotal role in ensuring the smooth operation of various administrative functions. This position offers full-time hours on a 3-month contract, with the potential for extension. The work hours are from 8 am to 4 pm.
The Executive Administration Officer role is to provide high level support to the Director, and high-level administrative support to the Legal Governance Team, and more broadly to the Senior Executive Group.
The role involves a wide variety of tasks that change day to day.
A key aspect of the role is the prioritisation of the Directors activities, ensuring a balance between desk and meeting time, providing executive and administrative support, as well as management of the office support and operations, correspondence and record keeping.
This position requires the successful applicant to demonstrate high level interpersonal and stakeholder management skills, diplomacy, discretion and the capacity to liaise with a wide range of internal and external stakeholders in a highly sensitive work environment.
**Start Date**:ASAP
**Location**:Southbank, VIC
**Duration**:3 months with possibility for extension
**Pay Rate**: $40 PH - $50 + Super
**Duties**:
- Provide high level administrative support and assistance to the Legal Governance and Policy Team, Deputy Directors, and other Executive members as required.
- Assist in the day-to-day operations by contributing to operational strategies to support the executive team and staff, ensuring administrative requirements are met including support for establishing and maintaining the contracts register.
- Manage relationships and liaise with senior Executives and managers and other departments and entities in order to collect information and arrange meetings.
- Assist with administrative tasks relating to:
- coordinating travel and accommodation bookings for the Director
- coordination of meetings, events and training as required,
- providing support and back-up to the Legal Governance and Policy Team in minute-taking for the VIFM Council and Committees
- manage the executive team monthly meetings, including preparing the agenda, reviewing meeting documents, taking accurate minutes and following up on action items,
- participate in and contribute to team meetings and take accurate notes or minutes as required
- other ad hoc administrative duties as required.
The Executive Administration Officer role is to provide high level support to the Director, and high-level administrative support to the Legal Governance Team, and more broadly to the Senior Executive Group.
The role involves a wide variety of tasks that change day to day.
A key aspect of the role is the prioritisation of the Directors activities, ensuring a balance between desk and meeting time, providing executive and administrative support, as well as management of the office support and operations, correspondence and record keeping.
This position requires the successful applicant to demonstrate high level interpersonal and stakeholder management skills, diplomacy, discretion and the capacity to liaise with a wide range of internal and external stakeholders in a highly sensitive work environment.
We are looking for motivated individuals who love to get things done.
Our innovative recruitment process will ask you to submit your interest once for multiple positions.
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