Corporate Reception Coordinator

3 weeks ago

Melbourne, Australia Barratt Galvin Full time

**The Opportunity**:
This role offers a balance of client services, event management, and mentorship, perfect for someone who has thrived in a Reception and Hospitality or Events environment.

Our client is a leading international law firm and they are searching for a switched on Corporate Receptionist Coordinator.

Working in modern and luxurious offices, you would share your time between the Front Desk and back office, liaising with chefs and wait staff, meeting department heads, and with the wider client services team.

No two days are the same, but responsibilities will include:

- Meeting and greeting clients and staff;
- Booking rooms, both on-site and off-site for small and large meetings and events;
- Coordinating weekly team meetings;
- Attending regular Department Head meetings to for a pipeline of events and set up workflows to ensure events move smoothly and are well-resourced with staff;
- Running financial and database reports;
- Providing mentorship to junior kitchen and reception staff;
- Report to and assist the team Manager.

This role is full-time, Monday to Friday with a rotating roster of 8:00am - 14:15pm and 9:15am - 15:30pm. There may be occasional overtime to facilitate after-hours events.

**Culture & Benefits**:
The firm and office are truly progressive, offering a vibrant culture, competitive salary and benefits. Staff receive health and wellbeing subsidies, corporate discounts to gyms, insurances, and other services, ongoing professional and personal development opportunities, and regular social events.

**The Requirements**:
Listed below are the minimum expectations for technical skills, experience and qualifications which individuals need to meet in order to perform their role:

- A background in corporate front of house as well as hospitality with an understanding of food service or events workflows;
- Experience using Microsoft Office and operating a booking system;
- Polished, warm, and invested in creating a positive team culture;
- Able to facilitate events and trouble-shoot potential tension points in terms of resources;
- Strong communication skills and sense of professionalism with the ability to build rapport with colleagues and clients;
- A quick decision maker, able to find solutions;
- Strong understanding of office policies and procedures.

Due to the volume of interest only successful applicants will be contacted directly.
- Barratt Galvin is an Australian based legal recruitment business providing law firm resourcing solutions. Collectively, our consultants have over twenty year’s experience placing legal professionals into law jobs locally and internationally. _
- Based in Sydney, we assist legal professionals looking for legal jobs within Australia, as well as those relocating to or returning from London and the Middle East legal markets._
- Our core client base is made up of elite private practice legal teams within mid to top tier and international law firms. The legal jobs we recruit for include Lawyers, Legal Secretaries, EA/PA, HR, Business Development & Marketing and Office Support._
- As recruitment experts in Australia, London and the Middle East we can assist you with your international or local legal job search. Barratt Galvin is focussed on providing you access to legal job opportunities that align with your career goals, at the best possible salary level within the market._

  • Corporate Reception

    2 months ago

    Melbourne, Australia TAL Full time

    Company Description Welcome to This Australian Life. From the millions of Australians we protect, to those that make it happen every day at TAL, people really are what we’re all about. We want to grow with you. Achieve with you. And support you to do your best work. That's why we're focused on developing leadership, promoting diversity, rewarding...

  • Corporate Reception... 3 Days a Week!

    2 weeks ago

    Melbourne, Australia Recruitly Full time

    Great part-time opportunity to join a leading Firm in the CBD - Professional and polished, friendly corporate environment - Part-time... 3 days per week for 4 months **The Firm** If you like the idea of working with polished, skilled professionals in a highly corporate but friendly environment, you’ll love the opportunity to join this successful, leading...

  • Client Services | Corporate Reception

    4 weeks ago

    Melbourne, Australia Charterhouse Full time

    Job details Location: Melbourne Salary: $77 pkg Job Type: Permanent Discipline: Professional SupportReference: V-111006 Posted: 26 days ago Share this job Job description ...

  • Client Services | Corporate Reception

    4 weeks ago

    Melbourne, Australia Charterhouse Full time

    Job details Location: Melbourne Salary: $77 pkg Job Type: Permanent Discipline: Professional SupportReference: V-111006 Posted: 27 days ago Share this job Job description ...

  • Client Services | Corporate Reception

    4 weeks ago

    Melbourne, Australia Charterhouse Full time

    Job details Location: Melbourne Salary: $77 pkg Job Type: Permanent Discipline: Professional SupportReference: V-111006 Posted: 28 days ago Share this job Job description ...

  • Corporate Attendant Waitering and Reception

    4 days ago

    Melbourne, Australia Pinnacle People Full time

    Mixed role with hands on and admin duties - Monday to Friday | Daytime - High-end hospitality in a corporate firm Our client is a top-tier corporate firm, providing a multi-faceted environment, which requires high-end service. This means that you will be working in a very professional, structured and diverse environement. This role will see you work in fine...

  • Corporate Attendant Waitering and Reception

    2 months ago

    Melbourne, Australia Pinnacle People Full time

    Mixed role with hands on and admin duties - Monday to Friday 9am to 5:30pm - High-end Hospitality in a corporate firm Our client is a top-tier corporate firm, providing a multi-faceted environment, which requires high-end service. This means that you will be working in a very professional, structured and diverse environement. This role will see you work in...

  • Corporate Attendant Waitering and Reception

    2 weeks ago

    Melbourne, Victoria, Australia Pinnacle People Full time

    Mixed role with hands on and admin duties Monday to Friday 9am to 5:30pm Highend Hospitality in a corporate firmOur client is a top-tier corporate firm, providing a multi-faceted environment, which requires high-end service. This means that you will be working in a very professional, structured and diverse environement. This role will see you work in fine...

  • Reception/Events Coordinator

    5 days ago

    Melbourne, Australia GOW Recruitment Full time

    Our client is more than just a workspace – they are a community. They provide innovative and flexible workspaces that inspire creativity and collaboration. Their mission is to offer our members an unparalleled experience through outstanding service and vibrant events. Job Description: As the Reception & Events Coordinator, you will be the face of the...

  • Corporate Receptionist

    1 week ago

    Melbourne, Australia Sharp & Carter Full time

    Airport West location - Must have a car - An inclusive, social and vibrant culture like no other - Great employee benefits and competitive salary on offer **About the role** The role will be based at their head office near Airport West, working Monday-Friday 8:30am-5:00pm with an hour lunch break. **Key Responsibilities** - Greet customers and suppliers...

  • Administration Assistant/reception

    3 months ago

    Melbourne, Australia Recruitly Full time

    Lovely professional Accounting office in the CBD - Provide assistance with general administration and reception - Fabulous entry-level opportunit! **The Firm** This is a rare but fabulous entry-level opportunity that will kick-start your career in a professional environment. If you like the idea of working in a polished, corporate office, you’ll feel...

  • Reception/administration Assistant

    4 weeks ago

    Melbourne, Australia The Hassett Group Full time

    Require highly personable and dynamic individual - Inner CBD Location - $32-$37 Per Hour Package **The Client** Our client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and...

  • Reception/administration Assistant

    2 months ago

    Melbourne, Australia The Hassett Group Full time

    Require highly personable and dynamic individual - Inner CBD Location - $32-$37 Per Hour Package **The Client** Our client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and...

  • Corporate Reception/concierge

    3 weeks ago

    Melbourne, Australia Drake International Full time

    As a Corporate Receptionist**, **you will play a key role in supporting the operational team on the account to deliver services that provide leading edge facilities and workplace services. You will be a vital member of the team connecting internal and external stakeholders together and support engagement. **Key responsibilities** - Support...

  • Corporate Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Sharp & Carter Full time

    Airport West location - Must have a car An inclusive, social and vibrant culture like no other Great employee benefits and competitive salary on offerAbout the roleThe role will be based at their head office near Airport West, working Monday-Friday 8:30am-5:00pm with an hour lunch break.Key Responsibilities Greet customers and suppliers and ensure sign in is...

  • Corporate Receptionist

    3 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Experienced Corporate Receptionist needed in Southbank **Your new company** Our client is a well-known property group located in Southbank. They are known for building outstanding shopping centres, workplaces and homes. They are currently looking for an experience Corporate Receptionist to join their team in Southbank. This is a permanent full-time office...

  • Reception/administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia The Hassett Group Full time

    Require highly personable and dynamic individual Inner CBD Location- $32-$37 Per Hour PackageThe ClientOur client is a leading independent long term investor, developer and manager of public infrastructure. As the business continues to evolve, they are seeking a highly personable and professional individual that can manage all Reception and Administrative...

  • Casual Reception Officer

    2 weeks ago

    Melbourne, Victoria, Australia Deakin University Full time

    Job no: 538944Work type: CasualLocation: Melbourne - BurwoodCategories: Administration, Student Services, HospitalityEmployment Type: CasualCasual Hourly rate: $44.76Location: Melbourne Burwood campusThe Role:Deakin Residential Services (DRS) Burwood is looking to expand their casual staff pool. Do you have shift work experience in hospitality, education, or...

  • Temporary Administration

    2 months ago

    Melbourne, Australia FourQuarters Full time

    Melbourne CBD and inner suburbs location - Various Administration & Reception Assingments - Temporary Assingments FourQuarters Recruitment is recognised as a leading specialist in the recruitment of Business Support professionals across a plethora of industry sectors including Finance & Accounting, Banking and Technology. Our expanding client portfolio...

  • Reception

    2 weeks ago

    Melbourne, Australia Brook Recruitment Full time

    Fantastic South Yarra location close to public transport - Work within a beautiful, luxurious office - Regular social and promotional events **About the company** Be a part of one of Australia's leading **Property Development and Project Management **businesses with over 50 years of award-winning experience. This renowned company is known for identifying...