Reception/administration Assistant

2 months ago

South Yarra, Australia Tradeflex Full time

**About us**:
Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship-driven service. Our client base covers retail, transport, education, residential, industrial, commercial and public buildings.

You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen.

In our 35 years of operation, we have achieved great success, and we are about to get a whole lot bigger

**About the opportunity**:
We have an exciting opportunity for a motivated and detail-oriented Reception / Administration Assistant to become a key part of our dynamic team.

This role supports daily office operations by managing reception duties, administrative tasks, kitchen coordination and general office coordination. This includes prompt, courteous and effective communication, both written and verbal, with internal and external stakeholders to ensure the smooth and effective administration of the Tradeflex offices.

**Key responsibilities**:

- Present as the face of Tradeflex as part of our Front of House team, delivering outstanding customer service and welcoming staff and clients to our offices. Answer and direct phone calls, take messages, and field/answer all routine and non-routine questions.
- Provide a full range of administrative and executive support to the Tradeflex management team.
- Coordinate functions and events at 101 Collins Street, Melbourne.
- Support and assist with the day-to-day business administration activities, including data entry, reporting, client support and coordination of service providers.
- Maintain office protocols and procedures to enable a professional, high-performance workplace.
- Manage and coordinate travel arrangements and bookings as requested.
- Establish processes, procedures and guidelines that maximise the use and usability of our workspaces for the highest level of efficiency, effectiveness and professionalism.
- Assist in the design and coordination of team events, including Christmas party, Client Lunch and Dinner events, as well as bespoke client engagement events/activities.
- Work alongside managers and admin staff to coordinate meetings including board room reservations and organisation of catering.
- Manage and order workplace supplies (stationary, consumables, kitchen supplies, etc).
- Other administration duties as required.
- Be an advocate of the Company's Cultural Values by demonstrating strong alignment to above the line behaviours.

**About you**:

- Certificate in Business Administration is desirable.
- Proven experience in a similar role as a receptionist or administration assistant.
- Comprehensive knowledge of business and administration practices.
- Experience with general administrative tasks, such as preparing documents, handling correspondence and assisting team members.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Demonstrated proficiency in business writing and verbal communication skills using correct grammar
- Familiarity with telephone systems, office equipment (e.g., photocopiers, printers), and general office software.
- Ability to manage competing deadlines, multiple tasks in a demanding work environment.

**What are you going to love here?**
- Our culture; one team, shared success, and big ideas
- A professional and polished company that is proud and celebrates achievements
- A company that is aiming big and is in major growth mode
- Supportive leaders who care and invest in your success
- Employee Assistance Program
- Attractive Employee Referral Program and Employee Recognition Awards
- Our great location - a two-minute walk from the station in state-of-the-art offices
- Need we say more.

**How to get onboard?**

If this sounds like the right balance of excitement, challenge, and value you could bring to the position and company, then we would love to hear from you.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

  • Receptionist/administrative Assistant

    6 months ago

    South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are a small boutique firm located on Toorak Road, South Yarra with a proud 50 year history. We are seeking a full time Receptionist with excellent time management skills and a keen eye for detail to join our team. Reporting to the Managing Partner and Human Resource Manager, the role will cover a variety of administrative and secretarial tasks in...

  • File and Administration Assistant

    6 months ago

    South Yarra, Australia Lex Medicus Full time

    **Company Description** The File and Administration Assistant is responsible for tracking, compiling, cross-referencing and preparation of all pre-appointment documentation in line with Lex Medicus’ agreed timeframes. The File and Administration Assistant ensures the quality of pre-appointment documentation in line with Standard Operating Procedures,...

  • Receptionist/administration Assistant

    4 months ago

    South Yarra, Australia Hair Doctors Australia Full time

    **Join Our Team as a Receptionist/Admin Assistant/PA at Our State-of-the-Art Hair Transplant Clinic in South Yarra!** Are you a friendly, organized, and detail-oriented individual looking for a rewarding opportunity? Look no further! We are currently seeking a casual Receptionist/Admin/PA to be a vital part of our esteemed Hair Transplant Clinic. **About...

  • Receptionist/administration Assistant

    6 months ago

    South Yarra, Australia Hair Doctors Australia Full time

    **Join Our Team as a Receptionist/Admin Assistant/PA at Our State-of-the-Art Hair Transplant Clinic in South Yarra!** Are you a friendly, organized, and detail-oriented individual looking for a rewarding opportunity? Look no further! We are currently seeking a casual Receptionist/Admin/PA to be a vital part of our esteemed Hair Transplant Clinic. **About...

  • Reception / Admin Assistant (Construction Group

    6 months ago

    Strathfield South, Australia Tiger & Co Recruitment Full time

    **Reception / Admin Assistant (Construction Group, Strathfield)** - **Full training provided**: - **Parking & gym on site**: - **Must have a drivers license and own vehicle**: - **Career progression for the right person** We have a fantastic opportunity for an enthusiastic individual looking to join an exciting organization. Our client is a growing...

  • File and Administration Assistant

    1 month ago

    South Yarra, Australia Lex Medicus Full time

    **Company Description** MedHealth is a purpose-built collection of industry-leading health, medical, and employment brands. Our unique and diverse capabilities are dedicated to achieving the best possible health and employment outcomes for individuals and the people they support. Additionally, mlcoa is an established premier international provider of...

  • Receptionist/administration

    6 months ago

    South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are seeking a highly organized and personable individual to join our dynamic team as a Receptionist/Administrative Assistant. This multifaceted role is crucial in ensuring a smooth and efficient office environment. **Responsibilities**: - Serve as the first point of contact, warmly greeting visitors and managing incoming calls with professionalism and...

  • Administrative Assistant

    3 months ago

    South Melbourne, Australia Cloudtech Group Full time

    **The Role** As an integral member of a small administration team your role is to facilitate and assist in the running of the office. No company can function without a strong admin team. Versatility and a get it done attitude is essential in succeeding in this role. You will provide support for your direct report, the Administration Manager needs to...

  • Administrative Assistant

    3 months ago

    South Melbourne, Australia Cloudtech Group Full time

    The RoleAs an integral member of a small administration team your role is to facilitate and assist in the running of the office. No company can function without a strong admin team. Versatility and a get it done attitude is essential in succeeding in this role. You will provide support for your direct report, the Administration Manager needs to facilitate in...

  • Key Account Administrator

    4 weeks ago

    South Yarra, Victoria, Australia people2people Full time

    We are seeking a highly motivated and detail-oriented individual to join our team as a Receptionist/Client Services Representative in South Yarra. This is a unique opportunity to work with a boutique accounting firm, providing exceptional service and upholding the firm's reputation for excellence.About the RoleThis role will involve greeting clients and...

  • Administrative Executive

    6 months ago

    South Yarra, Australia United Physiotherapy Group Full time

    **Administrative Executive - South Yarra, VIC - Full-Time or Part-Time** **About the job** An exciting opportunity exists to join our Head Office team at United Physiotherapy Group (UPG) as an Administrative Executive. United Physiotherapy Group (UPG) is a longstanding leading provider of high-quality physiotherapy services. As we enter an exciting period...

  • Office Admin/ Assistant

    8 months ago

    South Yarra, Australia Brook Recruitment Pty Full time

    Enthusiastic and vibrant team culture with high retention - Prime office locations off Chapel Street and in Brighton - Exposure to all aspects of a luxury Property business Utilise your proactive hands-on nature in an Office Coordination role in a growing boutique Real Estate company. **About the company** *** An exciting opportunity to join **a high-end,...

  • Administration Assistant

    6 months ago

    Wantirna South, Australia St Mary's College for the Deaf Full time

    Home - Job Info - Education Support Employee **Role Description/Criteria** The Administrative Assistant (PA) provides personal assistance to the Principal, providing secretarial support and diary management. The Administrative Assistant (PA) is also responsible for ensuring the efficient management of the reception and general administration duties. The...

  • Dental Receptionist

    6 months ago

    South Yarra, Australia Attention To Dental Full time

    **Experienced Dental Assistant/Receptionist** **Company**: Laser + Holistic Dental **Location**: South Yarra **Job Type**:Full-time **About Us**: At Laser + Holistic Dental, we are dedicated to practicing a science-based approach to holistic dentistry. We recognize the integral link between oral health and overall wellness. By blending advanced...

  • Business Development and Administrative Coordinator

    4 weeks ago

    South Yarra, Victoria, Australia people2people Full time

    We are seeking a highly skilled Business Development and Administrative Coordinator to join our boutique accounting firm in South Yarra.About the RoleAs the first point of contact for clients, you will play a pivotal role in delivering exceptional service and upholding our reputation for excellence. The successful candidate will have previous experience...

  • Administrative Assistant

    6 months ago

    Yarra Glen, Australia Zonzo Estate Full time

    We are currently seeking an Administrative Coordinator(s) to join our growing team in a full-time or part-time role. - Therefore some weekend work is a must, with weekend days being your shorter days_ As an Administrative Coordinator, you will play a vital role in our operations, serving as the primary point of contact for our business. This role is ideal...

  • Administrative Executive

    1 month ago

    South Yarra, Australia United Physiotherapy Group Full time

    **About the job** An exciting opportunity exists to join our Head Office team at United Physiotherapy Group (UPG) as an Administrative Executive. United Physiotherapy Group (UPG) is a longstanding leading provider of high-quality physiotherapy services. As we enter an exciting period of growth and change across the disability, community and aged care...

  • Administrative Assistant

    6 months ago

    Rochedale South, Australia Franklyn Blinds Awnings Security Full time

    Franklyn Blinds, Awnings and Security is a Brisbane owned and based window furnishings manufacturer. Since opening in 1987, we have continued to innovate and improve our products so we can offer our clients, Brisbane’s biggest range of Blinds, Shutters, Awnings and Security Screens. We take pride in the fact that we are a market leader in our industry. We...

  • Client Service Assistant

    6 months ago

    South Yarra, Australia Lex Medicus Full time

    **Company Description** Client Services Assistant plays a crucial role in supporting the day-to-day operations of the Client Services team. This position is essential for maintaining the efficiency and effectiveness of the team by providing administrative assistance and contributing to the overall success of customer interactions, appointment management, and...

  • Client Services Assistant

    6 months ago

    South Yarra, Australia Lex Medicus Full time

    **Company Description** Client Services Assistant plays a crucial role in supporting the day-to-day operations of the Client Services team. This position is essential for maintaining the efficiency and effectiveness of the team by providing administrative assistance and contributing to the overall success of customer interactions, appointment management, and...