Administrative Assistant

1 week ago

Port Melbourne, Australia Bubub Womindjeka Family and Children's Centre Full time

Bubup Womindjeka Family and Children's Centre is a community run, not-for-profit organisation providing integrated early learning and care services to the community located in Port Melbourne. Our multi-purpose built facility is provided by the City of Port Phillip and is surrounded by beautiful parklands.

Bubup Womindjeka Family and Children's Centre is committed to promoting a safe, equitable environment that supports a sense of belonging and respect. We advocate for the rights and participation of each child and throughout our organisation we embed the Child Safe Standards.

**Primary role**:

- Provides high-level administrative support and assistance to the Executive Officer and/or other assigned leadership staff.
- To assist and support the Executive Officer to maintain a framework of administrative skills and process that meets the requirements of the centre.
- To assist the Director of Education and educators to generate and maintain the environment that meets the needs of children and families in the early year learning program.
- Assist Executive Officer in the preparation of board papers by collating information from various departments within the organization, formatting, proofreading, ensuring accuracy of relevant reconciliation reports and ensuring that the papers are submitted in a timely manner.
- Liaise with BWFCC’s IT provider to troubleshoot any IT issues
- Support staff with IT requirements and service wide
- Reception duties
- Be the first point of contact for all visitors and clients, providing a warm and welcoming experience to create a positive first impression of the organization.
- Filing and documentation - Play a critical role in ensuring that the organization's records are up to date and accurate, enabling the smooth operation of the business.
- Children's program administrative support
- Perform general administration duties

**Required Skills and Abilities : (As a selection criteria)**

Communication Skills: The ability to communicate effectively, both verbally and in writing, is crucial in this role. You should be able to convey information clearly and concisely to various stakeholders.

Organization Skills: You will be responsible for managing multiple tasks and projects simultaneously. Strong organizational skills are therefore critical, including the ability to prioritize tasks, manage your time effectively, and keep track of multiple projects at once.

Attention to Detail: The role requires a high level of accuracy and attention to detail, particularly when preparing board papers and other important documents. You should be meticulous in your work and ensure that all documentation is complete, accurate, and compliant with relevant policies and regulations.

Interpersonal Skills: You will be expected to interact with various stakeholders, including the Executive Officer, board members, colleagues, and external customers. Strong interpersonal skills are therefore important, including the ability to build relationships, work collaboratively, and maintain confidentiality.

Problem-Solving Skills: The ability to identify and solve problems is critical in this role. You should be able to anticipate potential issues and proactively develop solutions to ensure that projects are completed on time and to a high standard.

Cybersecurity awareness: You may have access to sensitive information, so it's important to be aware of cybersecurity risks and how to prevent them.

Social media management: You may be responsible for managing social media accounts, so knowledge of social media platforms and best practices is important.

Ability to handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.

**Requirements**:

- Previous work experience as an Administrative Assistant, or a similar role is strongly desired.
- Diploma in Business Administration or a related field is preferred.
- Bachelor, Diploma or Certificate III in Children's Services (desirable)
- Have working right in Australia
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy, particularly when preparing board papers and other important documents.
- Excellent communication skills, both verbal and written, and the ability to build relationships and work collaboratively with various stakeholders.
- Proficient in using Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Knowledge of online communication tools, such as video conferencing and instant messaging software.
- Ability to manage multiple tasks and projects simultaneously, prioritize effectively, and meet deadlines.
- First Aid Certificate is preferable and Current Working with Children Check is a requirement.
- Cybersecurity awareness and familiarity with social media platforms is an advantage.
- **How do you apply?**_
- Applications from Aboriginal and Torres Strait Islander peoples and from people from culturally and linguistically diverse backgrounds are enc

  • Administration Assistant

    2 months ago

    Port Melbourne, Australia Dutton Group Full time

    As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker. Reporting to the State Administration Manager and located in our automotive retail...

  • Administration Assistant

    1 week ago

    Port Melbourne, Australia The Grid Corporation Full time

    We are seeking an **enthusiastic **individual for the role of Administration Assistant, to help The Grid Corporation in supporting our clients. Someone who takes ownership and understands the importance of Customer Service. Your energy and willingness to get things done for the betterment of clients and your team mates will be rewarded with appreciation and...

  • Administrative Assistant

    1 week ago

    Port Melbourne, Australia Bubub Womindjeka Family and Children's Centre Full time

    Bubup Womindjeka Family and Children's Centre is a community run, not-for-profit organisation providing integrated early learning and care services to the community located in Port Melbourne. Our multi-purpose built facility is provided by the City of Port Phillip and is surrounded by beautiful parklands.Bubup Womindjeka Family and Children's Centre is...

  • Administration Assistant

    3 weeks ago

    Port Melbourne, Australia Dutton One Full time

    **Company Description** Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services. Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000...

  • Administration Assistant

    2 months ago

    Port Melbourne, Australia Dutton 1 Full time

    Company Description Dutton Group is Australia's largest, pre-eminent dealer in general, prestige, luxury and classic cars. Under its umbrella is nationally and internationally recognised brands such as Dutton Garage, Classic Throttle Shop, Dutton One, Targa and Auto Mega Warehouse. **Job Description**: We are looking for an **Administration Assistant **who...

  • Administration Assistant

    1 week ago

    Port Melbourne, Australia JCDecaux Australia Full time

    THE OPPORTUNITYThe role of Operations Administration Assistant sits within the Asset Operations department at our Port Melbourne depot. Reporting to the Asset Operations Director it will see you responsible for local & national departmental administration.The role requires a high degree of attention to detail, excellent planning skills and sound knowledge of...

  • Administration Assistant

    7 days ago

    Port Melbourne, Australia Dutton One Full time

    Company DescriptionEstablished in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people...

  • Administration Assistant

    2 months ago

    Port Melbourne, Australia Dutton Group Full time

    As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker. Reporting to the State Administration Manager and located within our automotive retail dealership in Port Melbourne your day will be varied, and you will play an...

  • Administration Assistant

    1 week ago

    Port Melbourne, Australia Dutton 1 Full time

    Company DescriptionDutton Group is Australia's largest, pre-eminent dealer in general, prestige, luxury and classic cars. Under its umbrella is nationally and internationally recognised brands such as Dutton Garage, Classic Throttle Shop, Dutton One, Targa and Auto Mega Warehouse.Job Description:We are looking for an Administration Assistant who has...

  • Administration Assistant

    1 week ago

    Port Melbourne, Australia Dutton Group Full time

    As we continue to grow, we are looking for an enthusiastic Administration Assistant who enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.Reporting to the State Administration Manager and located within our automotive retail dealership in Port Melbourne your day will be varied, and you will play an...

  • Administration Assistant

    4 weeks ago

    Port Hedland, Australia Force Equipment Service & Hire Full time

    Are you an experienced Administration Assistant looking for a new and exciting opportunity? Our Force Workshop in Port Hedland are now hiring! Maternity Cover - Casual contract.  This position offers. Attractive Remuneration package $$$ Generous housing assistance  Career progression and stability Great opportunity for Hedland residents Private...

  • Administration Assistant

    3 weeks ago

    Port Hedland, Australia Force Equipment Service & Hire Full time

    Are you an experienced Administration Assistant looking for a new and exciting opportunity? Our Force Workshop in Port Hedland are now hiring! This position offers. Attractive Remuneration package $$$ Full-time Monday to Friday position  Generous housing assistance  Career progression and stability Great opportunity for Hedland residents Private...

  • Administration Assistant

    1 month ago

    Port Hedland, Australia Force Equipment Service & Hire Full time

    Are you an experienced Administration Assistant looking for a new and exciting opportunity? Our Force Workshop in Port Hedland are now hiring! Maternity Cover - fixed term contract with the possibility to extend.  This position offers. Attractive Remuneration package $$$ Generous housing assistance  Career progression and stability Great opportunity...

  • Administration Assistant

    1 week ago

    Port Macquarie, New South Wales, Australia DFP Recruitment Services Full time

    Job description:About the Role:Located in Hastings, an opportunity has presented itself for a Team Administration Assistant to join a leading Oil and Gas company.This role will include some of the following responsibilities:Providing high-level, confidential administrative support and assist the wider team and leadership Undertaking administrative activities...

  • Administration Assistant

    7 days ago

    Port Melbourne, Australia Toyota Full time

    Oh what a feelingWe are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but...

  • Office Administrator/personal Assistant

    4 weeks ago

    Port Melbourne, Australia Sharp & Carter Full time

    Guaranteed free car park on site every day! | Port Melbourne location - Fun and exciting team culture | Dog friendly office! - Diverse role where no two days are the same. **About the role**: An exceptional opportunity has become available for an bubbly and professional Personal Assistant / Office Administrator to join a reputable and culture-focused...

  • Administration Assistant

    4 weeks ago

    Port Adelaide, Australia CSG Talent Full time

    **Role**:Administration Officer **Location**:Wingfield **Nice to meet you!**: *** For over thirty years, our client been South Australia's go-to specialists in wheel alignment, suspension, and steering. Working with the heavy vehicle industry, they operate out of a purpose-built facility in Wingfield, priding themselves on high quality service and...

  • Administration Assistant

    1 week ago

    Port Hedland, Australia Gough Recruitment AU Full time

    Competitive Hourly Rate2 Month long AssignmentHighly respected leadership and great team environmentThe ClientAn exciting opportunity is available to join a leading Shopping Centre owner. You will support the Administration Manager with various administrative tasks in this dynamic and vibrant Shopping Centre. The OpportunitySupporting the Administration...

  • Administration Assistant

    1 week ago

    Port Adelaide, Australia CSG Talent Full time

    Role:Administration OfficerLocation:WingfieldNice to meet you:***For over thirty years, our client been South Australia's go-to specialists in wheel alignment, suspension, and steering.Working with the heavy vehicle industry, they operate out of a purpose-built facility in Wingfield, priding themselves on high quality service and exceptional customer...

  • Administration Assistant

    3 weeks ago

    Port Melbourne, Australia JCDecaux Australia Full time

    **THE OPPORTUNITY** The role of Operations Administration Assistant sits within the Asset Operations department at our Port Melbourne depot. Reporting to the Asset Operations Director it will see you responsible for local & national departmental administration. The role requires a high degree of attention to detail, excellent planning skills and sound...