Administration Assistant
2 weeks ago
**THE OPPORTUNITY**
The role of Operations Administration Assistant sits within the Asset Operations department at our Port Melbourne depot. Reporting to the Asset Operations Director it will see you responsible for local & national departmental administration.
The role requires a high degree of attention to detail, excellent planning skills and sound knowledge of document control and database management.
**Key Accountabilities**:
- Responsible for administrative and reporting requirements in line with Company requirements for:
- Asset Operations reporting
- Contract reporting
- Corp reporting
- Procurement reporting
- Business development reporting
- Environmental and sustainability reporting
- Inventory and royalties reporting
- Manage asset operations filing system on company servers
- Manage forms database for Asset Operations mobility software
- Manage consolidated national fault reporting function for large format (OWL), digital faults and out-of-hours street furniture
- Fleet Management
- New vehicle ordering including fitout
- Vehicle usage reporting
- Maintenance and repairs of fleet
- Process invoicing
- End-of-lease arrangements
- Management of Asset Operations invoicing
**TO BE SUCCESSFUL**:
You'll have prior administration experience with the ability to pick up new systems and processes quickly and have an eye for detail and process efficiencies. As well as:
- High level of working experience with MS Office products such as Office 365.
- Experience in database management
- High standard of interpersonal and communication skills
- Intermediate Reporting and Analysis skills.
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