Administration Assistant

3 weeks ago

Port Melbourne, Australia Dutton Group Full time

As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.

Reporting to the State Administration Manager and located within our automotive retail dealership in Port Melbourne your day will be varied, and you will play an integral part in the continued success of Dutton Automotive

Tasks and responsibilities will include:

- Accurately inputting and managing customer information, vehicle records, and inventory data via internal dealership systems.
- Collaborating with the State Admin Manager to ensure accurate banking details are received.
- Coordinating with the Finance Manager to send external finance invoices.
- Inputting supplier invoices against vehicles accurately.
- Recording Roadworthy Certificate (RWC) information for each vehicle and maintaining a list of vehicles without current RWCs.
- Assisting the sales team in accurately entering vehicle sales and preparing paperwork for customers.
- Following up on outstanding information related to vehicle sales daily with the sales team.
- Organising and maintaining dealership records, including signed sales contracts and transfer documents.
- Compiling documents for each sale into an electronic pack.
- Supporting the Sales Manager in reviewing each vehicle prior to customer pickup.
- Inputting and removing allowances/estimates on vehicles to calculate profits accurately.
- Conducting monthly stock takes for cars currently in the showroom.

**Qualifications**:
With proven abilities in the following:

- Excellent verbal and written communication skills
- Exceptional organisational and time management skills
- High level of attention to detail and accuracy
- Solid problem solving skills
- Ability to work within a team and also independently
- Savvy computer skills and ability to learn new systems
- Previous experience working within the automotive industry will be highly regardrd, but not essential.

**Additional Information**:

- Work with Australia’s largest, pre eminent dealer in the used car segment
- Training, ongoing support and opportunity for growth and career progression
- Attractive remuneration and commission package
- Access to a fully funded Employee Assistance Program to support you and your family

This is a unique career opportunity for someone who wants to make a significant difference. Our people and culture are built on honesty and transparency. We will invest in you to grow and fast track your career.

We look forward to hearing from you. Please note: if you join us and refer a friend, we will provide you a up front bonus

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