Office Manager/ Daily Organiser: Full-time, Ongoing

3 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | CBD

Job type: Full time / From 21/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1439239

**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function

**SC2** Demonstrated capacity to develop procedures and processes relating to the work area

**SC3** Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner

**SC4** Possess the technical knowledge and expertise relevant to the position, and be adept at working with technology

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment

**SC6** Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in an environment that is dynamic, innovative and open

**Role**:
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
This position will play a key role in the college's early team, representing the college as the community's first port of call for enquiries and information in relation to the college.

The successful applicant will be positive, supportive and enthusiastic, with excellent administrative, interpersonal and communication skills. S/he will ensure that all community members feel welcomed into the college and will handle sensitive information and interactions with diplomacy and patience. S/he will have a sound understanding of, and commitment to, the college's values and will demonstrate these through their language, behaviour and attitude.

As the college is expected to grow rapidly, a desire to learn and the willingness to be flexible and adaptable in work practices, will be required. The successful applicant will use CASES21, Google workspace and the school's preferred online management system, and will be comfortable working in a predominantly online, paperless environment. Applicants will be supported to undertake opportunities for training, professional learning and skill-based development as needed in the role.

Office management:

- Preparing the office for each day of business
- Supporting students, staff and community members with enquiries
- Maintaining student information and keeping an updated/ accurate database on CASES21 and Xuno
- Attendance management, working with the student team to maintain accurate attendance records
- Student device management and support
- Emergency management support
- Student CENSUS and organising data
- Event management and support
- R

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