Daily Organiser

3 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1435380

**Selection Criteria**:
Demonstrated experience in coordinating daily school operations, including scheduling, staff replacements, and event organization
- Demonstrated experience in coordinating daily school operations, including scheduling, staff replacements and event organisation.
- Demonstrated high level interpersonal and communication skills
- Demonstrated experience in using school management software such as Edval, CASES21, Compass and the Microsoft Office Suite
- Demonstrated problem solving and time-management skills, with the capacity to address and resolve operational challenges efficiently and make informed decisions under pressure
- Demonstrated ability and experience in a school environment to develop, implement, monitor and review procedures and programs that ensure efficiencies within the role.

**Role**:
The primary function of the Daily Organiser is to support the college¿s daily operations by ensuring that there is mínimal impact on student learning from staff absences and college events. The successful applicant will be responsible for arranging the cover of classes for school staff who are absent due to leave or school-related programs.

This position assumes a significant level of autonomy and responsibility, and requires outstanding administration, organisation and interpersonal skills. The Daily Organiser is required to be professional and courteous and to demonstrate a high degree of judgement, initiative and confidentiality. The Daily Organiser reports to the Director of Student Services and Operations.

**Responsibilities**:
**General**

**Manage the Daily Organisation of College Staff and Programs**
- Manage the daily allocation of cover classes, time in-lieu and replacement duties in the event of staff leave or other activities.
- Track and report on staff absences and the allocation of teaching duties (yard duties, cover classes and time in-lieu).
- Work with Planning and Induction Leader to manage the employment of Casual Relief Teachers (CRTs) including recruitment, induction, payment, management and record keeping.
- Coordinate effective communication of Daily Operations through regular reporting lines.
- Ensure that all daily organisational tasks are carried out in accordance with school policies, procedures, and relevant regulations.
- Provide administrative support in relation to staff allocation and timetable management.

**Scheduling**
- Ensure effective scheduling of all exams, activities and events.
- Ensure that all staff duties (e.g. Yard Duty Supervision) and rooming is visible on Compass for routine and episodic events and programs.
- Maintain the college¿s calendar in Compass, the school¿s Learning Management System.
- In conjunction with the relevant staff, schedule staffing for excursions, camps and other school activities ensuring that the Victorian Department of Education and Training guidelines are followed.
- Ensure effective and timely communication about changes to the normal school schedule.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
We believe that our students flourish when we create an environment of high support and high expectations. We focus on learning, wellbeing, and their interconnectedness above all else.

Our staff are united by moral purpose. We come to work each day in service of our community. We are deeply connected to our work because of, not in spite of, the challenges that young people face.

Our school

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