Finance Officer

3 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | CBD

Job type: Full time / From 21/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1439357

**Selection Criteria**:
**SC1** Demonstrated experience and skills in finance

**SC2** Demonstrated capacity to develop procedures and processes relating to school finance

**SC3** Demonstrated high level oral and written communication skills, and ability to work with a range of stakeholders in a calm, professional and diplomatic manner

**SC4** Possess the technical knowledge and expertise relevant to carrying out financial procedures, and be adept at working with technology

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area and to initiate ideas to create an efficient, productive administrative environment

**SC6** Willingness to embrace the college's values and demonstrated capacity to work positively and collaboratively in an environment that is dynamic, innovative and open

**Role**:
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
Finance:

- Support with the management of accounts receivable and payable
- Maintain an updated and accurate creditor database
- Management of payments for school event and excursions
- Provide support to families with payment related items on student management system
- Maintain finance records and digital finance database
- Support the migration of finances from paper to digital platform
- Manage fundraising activities
- Manage payment collection for extra-curricular activities
- Support with profit/ loss assessments for extra-curricular activities and events
- Be the main contact for queries relating to participation in extra-curricular activities
- Direct accounting processes of the school and ensure that all funds are effectively accounted for according to Department/ Treasury regulations.
- Administer government grants and other school income
- Prepare funding submissions for the leadership team and school council
- Support the preparation of annual budgets and regular financial statements
- General administration and office support

Roles and responsibilities included are typical of the work required but this list is not exhaustive; other duties will be at the direction of the Principal Team and Business Manager.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students

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