Principal Executive Assistant

4 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1433247

**Selection Criteria**:

- Demonstrated experience providing executive assistance to senior executives in a professional environment.
- Demonstrated ability and experience in a school environment to develop, implement, monitor and review procedures and programs that ensure efficiencies within the role.
- Demonstrated experience and knowledge of daily organisation.
- Demonstrated excellent problem solving and time-management skills.
- Demonstrated high level interpersonal and communication skills (written and verbal).
- Demonstrated high level knowledge of computer programs including Compass and Google Suite of Tools, etc and demonstrated ICT skills in the execution of their duties.
- Demonstrated ability to lead collaborative relationships with students, colleagues, parents and the broader school community focused on student learning, agency, wellbeing and engagement.

**Role**:
**Attendance requirement for this position - Monday - Friday 6:00am-2:00pm**

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Ensure the provision of a range of administrative support functions for the Principal Class Team.
- Provide required level of administrative support for school events, functions and projects.
- Supports school staff and the SSG to prepare and gather supporting information for Disability Inclusion Profile meetings.
- Where required, support the most appropriate school staff to prepare the student and parent/carer(s) to contribute to Disability Inclusion Profile meetings.
- Assist with Individual Education Plans (IEP) including updates to the Compass system.
- Provide support with Learning Support Assistant timetabling.
- Ensure that all confidential student files are kept in accordance with DET guidelines, the Privacy and Health Records Act
- Update and maintain information on our student management systems (Compass/ CASES21) and other related programs.The Daily Organiser is responsible for

The Daily Organiser Responsibilities includes:

- Manage and be responsible for the daily organisation of the school.
- Coordinate as required, Daily Organisation of the school's activities, including replacement or covering of staff
- Assist, and coordinate as required, Daily organisation of all school activities including ensuring that all classes and yard duties are covered.
- Liaising with Event organisers regarding the staffing of excursions, incursions, camps, professional learning seminars and other school activities.
- Employ Casual Relief Teachers (CRTs) and replacement ES staff when required and liaise wit

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