Daily Organiser and Operations

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 18/11/2024 - 17/11/2031

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1442860

**Selection Criteria**:
**2. Teamwork and Collaboration**
Provide examples of how you have effectively worked within a team to achieve operational goals. Specifically, highlight your experience coordinating with various stakeholders, such as teaching staff, administrative teams, and external agencies, to ensure smooth daily operations and staff coverage.

**3. Strong Written and Oral Communication Skills**
Explain how your communication skills¿both written and verbal¿will enable you to efficiently manage tasks like daily bulletins, coordinating schedules, and informing staff of their responsibilities. Provide examples where you¿ve used communication to maintain accuracy and clarity in your work.

**4. Organizational and Problem-Solving Skills**
Demonstrate your ability to manage multiple tasks simultaneously, ensuring accuracy and efficiency, particularly when handling timetabling, CRT management, and school operations. Provide examples of how you¿ve developed processes or solved problems to ensure the smooth operation of a work environment.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Daily Organiser and Operations**

**ES Salary**:ES1.3

**Hours of attendance**: 7am - 3:06pm (1.0)

**Position purpose**: Managing the daily operations of the school.

**Responsibilities**:
(Typical responsibilities would include but not limited to the ones described)

**Daily Organisation**
- Ensure the smooth operation of the school day by managing the absentee phone line and providing casual relief teacher (CRT) replacement for absent teaching staff, notifying appropriate room and scheduling changes, and appointing relief staff as required.
- Provide Daily Bulletin report to all staff daily by 7:45am.
- Develop effective and efficient processes and procedures for informing teachers daily of their responsibilities regarding additional scheduled duties e.g. yard duty
- Complete the Daily Organisational duties for timetable maintenance including, daily syncing of timetable, duty roster changes with efficiency and accuracy to ensure the smooth running of the school and upload to Compass.
- Ensure the data synchronicity between Compass and Edval is completed promptly.
- EOY rollover of Edval daily.
- EOY rollover of Compass. Including student chronicles.

**CRTs**
- Maintaining a flexible pool of CRT¿s (non-agency on local pay) who are available to meet the short-term staffing needs of the school
- Liaise with employment agencies for CRT¿s.
- Complete purchase orders for invoices received

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