Events Specialist

7 months ago

Melbourne, Australia the Hive Full time

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends and ideas become a reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

A DAY IN THE LIFE OF

The Event Specialist is responsible for a multitude of facets, from event planning, logistics, and sales to execution. You will be the ambassador of our brand, the driving force behind the events programme, creating unique experiences for our target audience, our members and the greater Flexi Group community.

We are looking for a fun-loving, highly energetic and organised individual who is passionate and has an entrepreneurial mindset to drive business.

This individual will oversee multiple events across our spaces from start to finish, going above and beyond to ensure weekly and monthly events run smoothly.

ADMINISTRATION AND FINANCE
- Build a series of engaging and diverse events as per our event categories, Business, Community-Bonding, Entertainment and Wellness, to contribute to the growth of creative communities.
- Working alongside the Head of Operations to set the Annual Community Events Calendar, including reporting and forecasting the total of events and the results for each quarter.
- Guide the Community Team to fill up their location’s event calendar and follow the 8-week workflow to ensure they achieve success. From brainstorming, reaching out to potential collaborators, event promotion and overseeing execution plans.
- Ensure meeting rooms are booked on the booking platform.
- Support with creating quotes and invoices to vendors and collaborators where necessary and ensure that payments are made.

EVENT EXPERIENCE AND OPERATIONS
- Meet with event organisers, members or potential members to understand their needs to coordinate the team and conduct event tours to showcase the space.
- Record and manage all event leads on the system and use the data for marketing outreach.
- Frequent onsite event support where needed, support the Community Teams to lead the events and assist in any way to ensure smooth execution.
- Liaise between the Community Teams and Marketing Team to strategise on creative events promotions to boost event reach and attendance.
- Conduct regular check-ins with each location - debrief on hosted events, advise to improve event performance and execution efficiency and offer support on upcoming events.
- Oversee and execute events on the day, ensuring every team member knows their role and when they should take breaks, every event organiser knows the run of the show, and every guest has their expectations exceeded.
- Ensure the location is ready prior to an event, including moving furniture, room layout and set-up, catering and crockery preparation, space resetting and cleanliness, etc.
- Meet with event organisers, caterers and guests to ensure that they are familiarised with the space and have the tech set up for their event; assist with troubleshooting technical issues, equipment is set up, and wifi details are shared.
- Follow up with event organisers after the event is held to continue the relationship and gain feedback and action learnings.

SALES AND PARTNERSHIPS
- Streamline the process of private events by identifying and improving all possible touch points - from the method of receiving and collecting information, assigning to location teams, passing on for execution, and following up.
- Manage all incoming private event space rental leads and coordinate with the Community Team to confirm bookings and arrangements.
- Analyse private events sales performance on a monthly basis and work closely with the Marketing Team to create packages and promotions for private event spaces.
- Outreach in social events or related functions on behalf of our brands to attain more leads for event bookings.
- Outreach to potential partners to build up brand awareness and benefit community engagement.
- Liaise with suppliers and vendors and negotiate prices to ensure profitability with events.
- Meet with catering suppliers to have menu options to provide guests with menus to suit various needs and occasions, i.e. standing canapes, drinks reception, lunch catering, etc.

TECH SUPPORT
- Knowledge of all tech and AV on-site to support members and guests with set-up and troubleshooting.
Assist with troubleshooting printers, equipment in meeting rooms, etc. and liaise with IT support if needed.

PEOPLE
- Train new Commun

  • Events Specialist

    4 months ago

    Melbourne, Australia Olympus Australia Full time

    We are seeking to appoint an **Events Specialist** on a full time, 12-month maximum term contract. Reporting to the Events Lead, the Events Specialist plays a key role within the Events team to plan, organise and execute internal and external events within Olympus Australia and New Zealand. With experience in corporate event management, particularly within...

  • Event Coordinator Specialist for Corporate Events

    3 weeks ago

    Melbourne, Victoria, Australia Red Bull Full time

    We are seeking a highly skilled Event Coordinator Specialist to join our team at Red Bull. In this role, you will be responsible for coordinating and executing high-profile corporate events that showcase the company's values and products.As an experienced Event Coordinator Specialist, you will have a strong network in the event and festival industry, with a...

  • Event Coordinator Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Melbourne Racing Club Full time

    Event Coordinator SpecialistWe are seeking an experienced Event Coordinator Specialist to join our team at the Melbourne Racing Club. As an Event Coordinator Specialist, you will play a key role in delivering exceptional events and experiences for our guests.About UsThe Melbourne Racing Club is a leading sports, hospitality, and events company with a rich...

  • Event Coordinator Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Dixon Appointments Full time

    Role OverviewWe are seeking an experienced Event Coordinator Specialist to lead the strategic and operational delivery of our student events service. As a key member of our team, you will be responsible for overseeing the planning and execution of student-focused events and programs across our campuses.

  • Event Specialist

    6 months ago

    Melbourne, Australia Melbourne Racing Club Full time

    The Melbourne Racing Club (MRC) is proud to be recognised as a 2022 Winner of The Australian Business Award for Employer of Choice. The Melbourne Racing Club (MRC) is one of Australia's most prestigious Sports, Hospitality, Events, and Property Development companies. As well as running elite horse racing at Caulfield, Ladbrokes Park (Sandown), and...

  • Events Specialist

    5 months ago

    Melbourne, Australia Olympus Australia Full time

    We are seeking to appoint an **Events Specialist** on a permanent full time basis. You will be responsible for planning, organising and executing internal and external events within Olympus Australia and New Zealand. You will work closely with our corporate, marketing and education departments to deliver outstanding outcomes. Reporting to the Events Lead,...

  • Events Specialist

    6 months ago

    Melbourne, Australia Pettit Pharma & Device Search Full time

    Execute events & courses to educate clinical customers in ANZ - Global medical technology company, based in Melbourne - Manage event & course calendars THE HEALTHCARE COMPANY YOU WOULD BE JOINING - This organisation is the world's largest manufacturer of professional medical products and technologies in their niche therapeutic area. - They empower...

  • Event Specialist

    6 months ago

    Melbourne, Australia Seed Heritage Full time

    Up to 50% off new season Seed Heritage product! - Supportive team culture and environment - Perm; Full Time opportunity to work for an iconic Australian retailer An exciting opportunity has arisen for an Event Specialist to join a dynamic team at Seed Heritage. Reporting to the Marketing & Communications Manager, this role will be responsible for...

  • Event Planning Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Red Bull Full time

    **Company Overview**At Red Bull, we're always on the lookout for talented individuals to join our team as On Premise Events Specialists. If you have a passion for event planning and a knack for creating unforgettable experiences, we'd love to hear from you.

  • Event Opportunities Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Red Bull Full time

    We are seeking a highly motivated Event Opportunities Specialist to join our team at Red Bull. This role is a fantastic opportunity to work with a dynamic and innovative company that pushes boundaries in the energy drinks market.Company OverviewRed Bull is a global leader in the energy drinks industry, with a presence in over 177 countries. We have a strong...

  • Events Coordinator Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Cox Purtell Full time

    **Cox Purtell: A National Membership Association**We are currently seeking a highly experienced Events leader to join our team as an Events Coordinator Specialist. The successful candidate will be responsible for planning and delivering events and training across Australia and New Zealand.This is a permanent, full-time role based in the Melbourne CBD with...

  • Event Operations Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

    We are seeking a highly skilled Event Operations Specialist to join our Building Services team on a casual basis. The successful candidate will be responsible for managing base building technical services and general building operations during events.The ideal candidate will have strong technical skills, attention to detail, and efficient task prioritization...

  • Event Installation Specialist

    3 weeks ago

    Melbourne, Victoria, Australia CG Recruitment Full time

    We are seeking Event Installation Specialists to work on various exhibitions, shows, concerts, and events.Based in Melbourne, you will have the opportunity to work at prestigious venues.This is a casual position with flexible working arrangements available, including day and afternoon shifts.Assemble and dismantle scaffolding structuresAssist in the...

  • Events Maintenance Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

    Events Maintenance SpecialistAt Melbourne & Olympic Park, we're seeking a highly skilled Events Maintenance Specialist to join our Building Services team on a casual basis. As an integral part of our operations, you'll play a critical role in ensuring the functionality and safety of our facility.As a key member of our team, your primary responsibilities will...

  • Events & Marketing Specialist

    6 months ago

    Melbourne, Australia Lightspeed Full time

    Hi there! Thanks for stopping by Are you actively looking for a new opportunity? Or just checking the market? Wellyou might just be in the right place! We’re looking for a Events & Marketing Specialist to join Lightspeed's APAC Marketing team. You'll be responsible for supporting the execution of strategic events and local initiatives with the aim of...

  • Event Operations Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Melbourne and Olympic Parks Full time

    About Melbourne & Olympic ParksAt the heart of Melbourne, Melbourne & Olympic Parks is a world-renowned entertainment and sports precinct. Our iconic venues showcase Melbourne to the world during the Australian Open and deliver hundreds of events each year.About the RoleWe are seeking an experienced Event Operations Specialist to join our People & Culture...

  • Event and Communications Specialist

    6 months ago

    Melbourne, Australia BMS Performance Australia Pty Full time

    Global Tech Company - Great progression opportunities - Competitive remuneration package **Event and Communications Specialist** $80-90,000 + Super + Paid Parking **The company**: This technology company offers innovative solutions that enhance communication and productivity for various industries. Their product offerings include cutting-edge software and...

  • On Premise Events Specialist

    3 weeks ago

    Melbourne, Australia Red Bull Full time

    In 1987, Red Bull not only launched a completely new product, it also created and has led ever since a whole new category, Energy Drinks. Today Red Bull employs around 18,000 people in over 177 countries, selling over 12 billion cans last year. The World of Red Bull provides the forum for you to use your talent and passion, to develop & grow yourself and...

  • Marketing and Event Management Specialist

    4 weeks ago

    Melbourne, Victoria, Australia ACS Australia Full time

    About the RoleWe are seeking an experienced Marketing and Event Management Specialist to join our team at the Australian Computer Society (ACS) Victorian Branch. The successful candidate will play a crucial role in supporting the planning, marketing, and execution of events, activities, and programs for the ACS Victorian Branch.Key...

  • Event Delivery Specialist

    4 weeks ago

    Melbourne, Victoria, Australia The Royal Australian and New Zealand College of Psychiatrists Full time

    About the RoleWe are seeking an Event Delivery Specialist to join our team in Melbourne, CBD. This role is responsible for the development and delivery of online events that meet the continuing professional development (CPD) needs of our members.The successful candidate will be responsible for delivering online events that are high-quality, relevant, and...