Facilities Administrator

2 months ago

Melbourne, Australia Pinpoint Property Recruitment Full time

Work onsite with a fantastic, experienced team for a highly recognised school
- Contracted work with the possibility of extension or a permanent offer
- An exceptionally friendly and positive team culture where everyone gets along

**_The Organisation_**

**_Our client is a rapidly growing educational institution with campuses around Australia. They are committed to standing for something clear, and pride themselves on creating a welcoming environment for all. Providing exceptional support to deliver the best day-do-day operations and maintenance of a site to assist in the education of their students is their key focus_**

**Your Opportunity**

You will act as an integral member of the existing Facilities Management team. It is an exciting role with a blend of customer service, administration, and facilities coordination. The position is a multi-purpose role which encompasses a wide range of duties with a focus on exceptional customer service to the campus community. Working alongside a young, passionate and enthusiastic team, be responsible for the day to day management and organisation of contractors and corrective works. The role is a fixed term 3-month contract, with the opportunity to be extended.

**Your key responsibilities will include**:

- Follow up and manage ongoing work orders and purchase orders to support the Facilities team in maintaining service standards and closing off orders
- Manage all work order status and follow ups on the CMMS system
- Communicating with a diverse range of people, including co-ordinating incoming and onsite contractors, maintaining ongoing communication and updates with the Facilities Management team
- Day-to-day administration tasks to aid the Facilities team, including maintaining, managing, and developing multiple technical databases, preparation of financial and operational reports.
- Ensure that all educational and Government policies and procedures and implemented and adhered to
- Co-ordinate and build relationships with staff across the organisation, reporting to a Facilities Manager

**Why You Should Apply**:
You will be part of a small but highly experienced and fun-loving Facilities Management team that values and recognises its employees. Our client believes in equal employment opportunity and building a diverse and ethical culture for all, and longevity and dedication to their employees to create an exceptional environment where everyone loves coming to work.

It offers the following
- A variety of projects which may range from co-ordinating with incoming contractors to aiding in development of reports and budgets
- An exciting opportunity to be a part of a growing brand and onsite fun-loving Facilities Management team with a role that offers a mix of administrational, operational and customer service duties
- A great opportunity on a short-term contract to feel out the role and working environment, before making a greater committment
- An attractive package commensurate with your experience, with ongoing developmental opportunities
- Onsite parking or easily accessible public transport lines.

**Your Skillsets and Attributes**:

- Have a general knowledge or background in facilities management, or a willingness to learn
- Excellent communication, customer service, organisational and time management skills
- Professionalism and a dedication to hard work and high attention to detail
- Strong skills with Facilities CMMS Systems such as Maximo, Servicenow, SAP etc.
- Strong team player who can work collaboratively and harmoniously in a diverse team
- Practical experience working in a highly customer service-oriented workplace highly desirable

For any inquiries, contact Andy Yang at 0452 429 640

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