Facilities Administrator

1 week ago

Melbourne, Victoria, Australia Pinpoint Property Recruitment Full time
Work onsite with a fantastic, experienced team for a highly recognised school

  • Contracted work with the possibility of extension or a permanent offer
  • An exceptionally friendly and positive team culture where everyone gets along

_The Organisation_

_Our client is a rapidly growing educational institution with campuses around Australia. They are committed to standing for something clear, and pride themselves on creating a welcoming environment for all. Providing exceptional support to deliver the best day-do-day operations and maintenance of a site to assist in the education of their students is their key focus_

Your Opportunity
You will act as an integral member of the existing Facilities Management team. It is an exciting role with a blend of customer service, administration, and facilities coordination.

The position is a multi-purpose role which encompasses a wide range of duties with a focus on exceptional customer service to the campus community.

Working alongside a young, passionate and enthusiastic team, be responsible for the day to day management and organisation of contractors and corrective works.

The role is a fixed term 3-month contract, with the opportunity to be extended.

Your key responsibilities will include:

  • Follow up and manage ongoing work orders and purchase orders to support the Facilities team in maintaining service standards and closing off orders
  • Manage all work order status and follow ups on the CMMS system
  • Communicating with a diverse range of people, including coordinating incoming and onsite contractors, maintaining ongoing communication and updates with the Facilities Management team
  • Daytoday administration tasks to aid the Facilities team, including maintaining, managing, and developing multiple technical databases, preparation of financial and operational reports.
  • Ensure that all educational and Government policies and procedures and implemented and adhered to
  • Coordinate and build relationships with staff across the organisation, reporting to a Facilities Manager

Why You Should Apply:


You will be part of a small but highly experienced and fun-loving Facilities Management team that values and recognises its employees.

Our client believes in equal employment opportunity and building a diverse and ethical culture for all, and longevity and dedication to their employees to create an exceptional environment where everyone loves coming to work.

It offers the following

  • A variety of projects which may range from coordinating with incoming contractors to aiding in development of reports and budgets
  • An exciting opportunity to be a part of a growing brand and onsite funloving Facilities Management team with a role that offers a mix of administrational, operational and customer service duties
  • A great opportunity on a shortterm contract to feel out the role and working environment, before making a greater committment
  • An attractive package commensurate with your experience, with ongoing developmental opportunities
  • Onsite parking or easily accessible public transport lines.

Your Skillsets and Attributes:

  • Have a general knowledge or background in facilities management, or a willingness to learn
  • Excellent communication, customer service, organisational and time management skills
  • Professionalism and a dedication to hard work and high attention to detail
  • Strong skills with Facilities CMMS Systems such as Maximo, Servicenow, SAP etc.
  • Strong team player who can work collaboratively and harmoniously in a diverse team
  • Practical experience working in a highly customer serviceoriented workplace highly desirable
For any inquiries, contact Andy Yang at

  • Facilities Administrator

    1 week ago

    Melbourne, Victoria, Australia Charterhouse Full time

    Facilities Administrator:- Leading University:- 12 month contract:- $45 per hour + super:Inner Suburbs, parking on siteAbout the CompanyBe part of this leading university whose values form the core of who they are as an organization and are on a journey to be ranked in the tope world-ranked universities. Reporting into the Facilities Manager where no two...

  • Facilities Administrator

    1 week ago

    Melbourne, Victoria, Australia Baker Heart and Diabetes Institute Full time

    $60,000 + superannuation + generous salary packaging optionsThe opportunity:We are seeking an enthusiastic and motivated Facilities Administrator with a strong customer service and administration background to join our Infrastructure and Facilities Management team. Key duties will include providing administration support to the Infrastructure and Facilities...

  • Facilities Administrator

    1 week ago

    Melbourne, Victoria, Australia CBRE Full time

    Posted- 09-Feb-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Customer Service, Facilities Management- Location(s)- Brisbane - Queensland - Australia, Melbourne - Victoria - Australia, Sydney - New South Wales - AustraliaKey role is to support key GWS clientMixture of administrative and stakeholder engagementFull Time Permanent...

  • Facilities Administrator

    1 week ago

    Melbourne, Victoria, Australia Forensicare Full time

    Location: MelbourneJob type: Full timeOrganisation: ForensicareSalary: Salary not specifiedOccupation: AccountingReference: 16050- Extensive investment in facilities and people supporting our significant service expansion:- Free On-site Parking**:- Salary $70, Classification-HS2) + 11% Super: A culture where people careJob locationThomas Embling Hospital,...

  • Facilities / Office Administrator

    1 week ago

    Melbourne, Victoria, Australia Pinpoint Property Recruitment Full time

    Highly rewarding job & make a real difference in people's lives Mix of WFH, office and sitebased work Varied role encompassing administration, fleet, contractorsOverview:Working for a social housing provider, you will provide valuable administration/facilities support and various tasks across multiple offices and accommodation sites. Your primary focus will...

  • Receptionist & Facilities Administrator

    1 week ago

    Melbourne, Victoria, Australia iSelect Ltd Full time

    About the Job Title and the Company:Welcome to the world of iSelect, where we are dedicated to simplifying the lives of Australians by helping them save time, money, and effort. We specialize in handling major tasks such as health cover, car insurance, and energy providers, doing the heavy lifting so our customers can spend more time on things they enjoy....

  • Greenvale West Facility Administrator

    1 week ago

    Melbourne, Victoria, Australia Hume City Council Full time

    Fixed Term 6 month Contract, Full time:- $80,071 per annum plus Super:- Join the City Lifestyle team.Hume City Council is one of Australia's fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.The Community Centres and Venues team are...

  • Site Administrator Precast Facility

    1 week ago

    Melbourne, Victoria, Australia Himilo Workforce Full time

    Site Administrator Precast Facility(Regional location - Benalla, Victoria)About the opportunityWe are seeking an experienced Site Administrator to work in our Precast Facility in Benalla, regional Victoria.This employer also will cover the cost of moving luggage (up to a max of 10' shipping container) - one way only and provide temporary accommodation in the...

  • Site Administrator Precast Facility

    1 week ago

    Melbourne, Victoria, Australia Himilo Workforce Full time

    Full Job Description- (Regional location Benalla, Victoria)About the opportunityWe are seeking an experienced Site Administrator to work in our Precast Facility in Benalla, regional Victoria.This employer also will cover the cost of moving luggage (up to a max of 10' shipping container) - one way only and provide temporary accommodation in the case of...

  • Facilities Administrator/reception

    1 week ago

    Melbourne, Victoria, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Facilities Management Administration Officer

    1 week ago

    Melbourne, Victoria, Australia Swinburne University of Technology Full time

    Are you passionate about delivering exceptional customer service? Do you thrive in a fast-paced environment where no two days are the same? Look no furtherWe are currently seeking a dedicated individual to join our Facility Management team and contribute to the smooth operations of our prestigious institution.As a key member of our team, you will have the...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Charterhouse Recruitment (Australia) Full time

    Facilities CoordinatorLeading higher education provider12 month contract$50 per hour + superNorth CBD, parking on siteAbout the CompanyBe part of a well known higher education provider whose values form the core of who they are as an organization and are on a journey to be ranked in the tope world-ranked universities. Reporting into the Facilities Manager...

  • Administrator - Mat leave role

    1 week ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    THE OPPORTUNITYThis 8-month fixed term role as Recoveries Administrator presents an exciting opportunity for a motivated professional to enhance their negotiation and communication skills while providing essential support to the FM Operations team in various administrative tasks.Reporting directly to the National Recoveries Manager, your main...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Pinpoint Property Recruitment Full time

    Temporary contract with the opportunity to transition into a permanent role Dynamic, exciting, busy asset with lots happening Work with a small but amazingly experienced team to develop your knowledge_The Organisation__Our client is a widely known property company committed to best practices and leading the way. They promote diversity and inclusivity and aim...

  • Facilities Officer

    1 week ago

    Melbourne, Victoria, Australia Development Victoria Full time

    Location: Melbourne | CBDJob type: Full timeOrganisation: Development VictoriaSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 634About UsAt Development Victoria, we create places for people.We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and...

  • Facilities and Engineering Administrator

    1 week ago

    Melbourne, Victoria, Australia Moderna Therapeutics Full time

    Engineering System Administrator page is loaded Engineering System Administrator Apply locations Melbourne - Australia Drug Manufacturing time type Full time posted on Posted Yesterday job requisition id R15238 The Role:Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia BGIS Full time

    Facilities Coordinator.We are looking for a Facilities Coordinator to join our team at a major hospital fostering and maintaining a positive relationship with clients, subcontractors, suppliers and consultants daily. Permanent Full-Time Work | Stable Income Great location and a fantastic teamThe RoleAs a first point of contact, you will:Maintain the system...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia EmPro Consultants Limited Full time

    Facilities Coordinator Birmingham Empro is delighted to be partnering with a prestigious global law firm renowned for its expertise in insurance and litigation. We are seeking skilled professionals for their facilities Management department. This dynamic and innovative firm offers significant opportunities for career growth, with numerous offices across the...

  • Facilities Manager

    1 week ago

    Melbourne, Victoria, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...