Facilities Administrator

2 weeks ago

Melbourne, Australia Pinpoint Property Recruitment Full time

Initial temporary vacancy, with potential for permanency
- Be dedicated to providing administrative support for a single client
- Attractive rates of pay and flexibility offered once proven

**_The Organisation_**

**Our client is a rapidly growing Facilities Management Service Provider that services various sectors, including commercial and retail, education and healthcare. They are innovative and dedicated to providing their clients with exceptional customer service and solutions. Valuing respect, integrity, teamwork, and rewarding creativity, this company loves to upskill and develop their staff and promote internally, which has led to this opening Seeking a strong business administrator to join their dedicated team based in the CBD.**

**Your Opportunity**

Join and assist the contracts and facilities team with support for high-level administration and secretarial services. Work closely with vendors to ensure that services and requests are provided at a high level and followed up on.

**Your Key Responsibilities**:
The Facilities administrator will be responsible for providing strong administrative support dedicated to a single account. This will include:

- Induct and oversee all compliance and state and local regulations, including contractor induction and annual compliance reviews
- Review and approve vendor claims, oversee the claims process and ensure opened work orders are followed up.
- Conduct regular audits of the current systems, procedures and sites to ensure reduced risk to health and safety policies are in place.
- Secretarial and administrative support is consistently provided to the required standards and delivered promptly.
- Ensuring client data in the computer systems are accurate and up to date and performing any data maintenance as required.

**Why You Should Apply**:

- You will join an extremely knowledgeable and welcoming team.
- It is with a wonderful company that has terrific company values
- You will have an amazing support structure that allows you to ask questions and work autonomously once ingrained.
- There might be potential for permanency.

**Your Skillsets and Attributes**:

- Strong administrative and IT skills and existing experience with CMMS systems are preferable
- Prior experience working in a similar role or the Facilities Management sector advantageous
- A self-starting attitude and confident personality who can ask questions when required
- Fantastic communication, organisational and teamwork skills who is willing to be proactive
- Someone with the drive to learn and be mentored and a passion for Facilities Management
- Excellent time management and problem-solving skills

We would love to see your skills. Please get in touch with Louise Rowe on 0400509640 for any inquiries.

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