Executive Assistant

6 months ago

Sydney, Australia QBE Insurance Full time

**Primary Details**
Time Type: Full time

Worker Type: Employee

**The opportunity**
- Be part of a dynamic and high-performing team
- Hybrid work and life balance
- Sydney, New South Wales
- Permanent, Full-Time

**Your new role**

We are currently seeking an Executive Assistant to join the QBE Australian Pacific Division, where you will support the Chief Underwriting Officer and GM Underwriting Governance & Performance. In this role you will provide support services, engage with key stakeholders, and provide exceptional assistance in the following areas:

- Work directly with the Senior Executives to support all aspects of their daily routine, co-ordinating complex scheduling and calendar management.
- Maintain the Senior Executives' calendars including scheduling meetings, appointments, speaking engagements and travel arrangements. Exercise discretion in committing time and evaluating needs.
- Draft, review and send communications on behalf of the Senior Executives, including but not limited to:

- Correspondence to internal and external stakeholders.
- Presentations.
- Board papers.
- Meeting agendas and distribution of minutes.
- Organisation and preparation of meetings, including gathering and creation of documents, logistics and communications ensuring a high level of attention to detail and reflective of attendees.
- Maintain records and documents for Executive including minutes and actions.
- Make decisions on behalf of the Senior Executives within the limits of the delegated authority.
- Keep the Senior Executives advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Communicating with Executives of external organisations, suppliers and clients on behalf of the Senior Executives.
- Coordinating the organisation of business functions, lunches and dinners.
- Understanding and accountability of FAR requirements (where applicable).
- Balance multiple priorities, work independently and as part of a team and maintain a high level of productivity.
- Effective people management, including addressing issues with HR Business Partner and providing insights requiring the Senior Executive's attention.
- Continue to build a high performing PA team through continuous engagement with a focus on collaboration, engagement, learning and development.
- Mentoring and coaching of wider PA and Administrative Network.
- Discretion when dealing with sensitive information.
- Maintaining budgets where required and prepare, reconcile and submit expense reports.
- Demonstrating QBE DNA and setting the tone across individual business units and as an extension of the Senior Executive's brand.

This is a diverse role which requires someone who can prioritise tasks, manage the Senior Executives' expectations along with their own, work under pressure, manage large projects, be able to multi-task and have a strong attention to detail. It is a role that also requires emotional intelligence, strong communication and interpersonal skills and excellent customer service.

**About you**

You're an experienced Executive Assistant who has demonstrated success providing high-level support to a busy executive/s in the Financial Services/Professional Services industry for a minimum of 8 years. You have immaculate attention to detail, exceptional time management and organisational skills and can harness these to achieve efficient and effective results. You bring strong interpersonal skills, and the ability to build and nurture relationships across all levels of the organisation. Your adaptability and accuracy at pace will compliment your strong foresight and a proactive attitude.

**About QBE**

We can never really predict what's around the corner, but at QBE we're asking the right questions to enable a more resilient future - helping those around us build strength and embrace change to their advantage.

We're an international insurer that's building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We're proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities.

With more than more than 11,000 people working across 27 countries, we're big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment - what if it was yours too?

**Benefits**

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

- 'Hybrid Working' - a mix of working from home and in the office to enhance your work/life balance
- Our 'Thriving at our Best' wellbeing program, including free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice
- 12 weeks' gender-equal flexible leave for all new parents, including pai

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